4-01.IW250906-A.pdf

PCHBPROFl FA00127 Page_1_of-6._

REQUEST FOR OFFER

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT RESPONDING TO OFFER

DO NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

DESTINAWN OF GOODS IF OtFFERENJ lHAN ABOVI!

SEE BELOW

oeu\l'ERV IN_ DAYS, CASH DtsCOUNT_ % _ DAYS OR NU 3(1 Check below U preference claimed undet 34 TAC Rul:e 20,306 U Goods produced or otr•red by a Texas bidder tha.t Is owned by a Texas residenl servlco-disabled veteran U Goods produced in Texas or olfe<ed by a Texas bidder lhal is not owned by a Texas rosidont service-disabled veteran

{_) Agrlcufture products produced or grown in T x U Agricu�ure products and services olfere<I by TX bidders {_) Services offe<ed by a T e.xas bid de, that is owned by a

Texas resident service-disabled ve1aran U Services offered by a Toxas bidder lhat Is not owned by a Texas resident service-disabled veteum (_} Texas vegetation native to the region U USA produced suppnes. maierials. equipment or a91lculh_..l J)foducts U Products or persons with mental or physical disabilities U Products made of recycled, remanulactured, 0< environmentally senslllve materials including recycled sieel

U Energy efficient products U Rubbefjzed a&phall paving ma1erla1 U Recycled motor oR and lubricanls U Producls produced at faciHlies localed on forme<ly contaminated p<01>erty U Products and servtces from economically depressed or blighled areas U Vendor$ lhal meel or exceed air quaity slandards U Recycled or reused computer equipment of olher manufacturers U Foods of higher nu1Iilional value (for coosumpllon in a public cafete<ia only) U Commercial production company or advertising agency localed In Texas

ISSUE DATE:

RFO NO.

RFO OPENING 10 A.M.

PURCHASER:

PHONE:

AUGUST 04, 2026

IW250906-A

AUGUST 1 ,2 0 6

FULLEN, ASHLEY

936-437-3823

"' FAILURE TO SIGN WILL PlSQUAUfY OFFER ,..

A.UTHORIZEO s-GNATURE DATE

TYPED I.W.IEOF SIGNER

IF OFFERING, RETURN SEALED OFFER TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS ANOPROCVREMENTOEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TEXAS 77340

,.. VENDOR ADDRESS ANO IDENTIFICATION NUMBER,..

Offeror Must

Fill In

VENDOR ID NUMBER

s.e .. 009!' R9qll($fl')en117 IOfVl;n(fO{IDNus1(tleriOill'UCklll$

Name ol Firm

Street Address

City. Stale, Zip

• By signing lhi.s ofkJt, oUctor eertilioi that if a T(OO'ls address is shcwm as lhe addrm.� ol"Ule offeror, offero, qtJaJifies as a Texai Offe<Of oo, defioed In Seel.ion 2155A◄◄(c) of tho T ex;1s Ooveromenl Code.

Offe,or agreos IO (;()mC)I)' vftlh all terms and ooodilions b8:kw1 and on aUoc.hcd peg ...

QUOTE F.O.8. DESTINATION PREPAID AND ALLOWED

THIS IS A RE-SOLICITATION.

THE TDCJ BELIEVES THAT THE REQUESTED ITEMS IN THIS REQUEST FOR OFFER

MAY BE PROPRIETARY TO ONE VENDOR UNDER SECTION 2155.067 OF GOVERNMENT

CODE; HOWEVER, THE TDCJ STRONGLY ENCOURAGES OFFERS FROM ALL QUALIFIED

RESPONDENTS THAT MAY BE ABLE TO PROVIDE THE REQUESTED ITEMS .

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

CONTINUED ON NEXT PAGE

8U•70.1A (Re,. 10/17)R1'0

PCHBPROF2 FA00127

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page �2�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 19, 2026

IW250906-A

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

REQUESTING OFFERS TO ESTABLISH A PURCHASE ORDER FOR THE

PROCUREMENT OF SOFTWARE MAINTENANCE RENEWAL SERVICES.

RESPONSE SUBMISSION REQUIREMENTS:

***ALL RESPONSES MUST BE SUBMITTED VIA EUNA PROCUREMENT PORTAL***

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

ARE SECURITY SOFTWARE. THE RESPONDENT IS SOLELY RESPONSIBLE FOR

ENSURING DOCUMENTATION IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE.

RESPONDENTS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN THE

HOURS OF 6:00 AM THROUGH 3:00 PM, MONDAY THROUGH FRIDAY, EITHER BY

EMAIL OR TELEPHONE. PLEASE CONTACT ASHLEY FULLEN AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

RESPONDENT IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL 0

POINT OF CONTACT FOR THE SUBMITTED RESPONSE HOWEVER, RESPONDENT IS

HEREBY ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS OR

ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

SOLICITATION,

NAME:

PHONE:

EMAIL:

ALL DOCUMENTS REQUIRING TDCJ SIGNATURES INCLUDING, BUT NOT LIMITED TO,

WARRANTIES, MAINTENANCE AGREEMENTS, LICENSE AGREEMENTS, AND SOFTWARE

ACCESS AGREEMENTS SHALL BE SUBMITTED WITH RESPONSES. SUBMISSION

AFTER AWARD MAY RESULT IN CANCELLATION OF AWARD OR REFUSAL TO SIGN.

THE PARTIES MAY AGREE TO ADJUST PRICES PERIODICALLY TO REFLECT CHANGES

IN TARIFFS IMPLEMENTED AFTER THE RESPONSE DUE DATE THAT AFFECT THE

COST OF SUPPLYING GOODS UNDER THIS CONTRACT. ANY EXISTING TARIFFS AT

THE TIME OF THE RESPONSE SHOULD BE CONSIDERED AS PART OF THE RESPONSE

PRICE. TO REQUEST A PRICE INCREASE RELATED TO TARIFFS, CONTRACTOR MUST

PROVIDE DOCUMENTATION THAT INCLUDES THE EFFECTIVE DATE, AMOUNT, AND

SCOPE OF THE TARIFFS. CONTRACTOR MUST DEMONSTRATE WITH SPECIFICITY THE

EFFECT OF TARIFFS ON ITS NECESSARY AND REASONABLE COST OF SUPPLYING

GOODS UNDER THIS CONTRACT, INCLUDING ITS COMMERCIAL REASONS FOR

USING A SOURCE SUBJECT TO TARIFFS. ANY ADJUSTMENT IS AT TDCJ'S SOLE

DISCRETION. IF TDCJ GRANTS AN ADJUSTMENT RELATED TO TARIFFS,

CONTRACTOR SHALL MONITOR TARIFF LEVELS AND NOTIFY TDCJ WITHIN FIVE

BUSINESS DAYS ANY REDUCTION OR REPEAL. TDCJ MAY REDUCE OR RETRACT A

TARIFF ADJUSTMENT IT HAS GRANTED AT ANY TIME BY NOTIFYING THE

CONTRACTOR OF THE NEW PRICE.

CONTINUED ON NEXT PAGE

6U-70.1A (R••• 04/03)Rf02a

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _3�_of 6

HUNTSVILLE, TX 77340

OFFEROR MUST FILL IN

Offer Opening Date: 10 A.M.

Oller Number:

AUGUST 19, 2026

IW250906-A

-. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE EXTENSIONS

920-45 1.0000 EA

MT-SCH-IAX-1 ITEMAGE EXPRESS BASE SOFTWARE MAINTENANCE, INQUIRE 2000

FOR SQL SERVER.

TO INCLUDE:

* OFFLINE STORAGE

* CHECK 21

* ITEMAGE EXPRESS IMAGE INQUIRY SHRINK WRAP (PER SITE)

* IMPORT FUNCTION

* IMAGE DATA COMPLETION

* PC RESTORE SERVICE

* INCREMENTAL SOFTWARE MAINTENANCE

SERVICE DATES: 09/01/2026 THROUGH 08/31/2027

DELIVER TO:

TDCJ

COMMISSARY AND TRUST FUND DEPARTMENT

2 FINANCIAL PLAZA, SUITE 701

HUNTSVILLE, TX 77340

920-45 2.0000

MT-SCH-CL I

MAINTENANCE - IAX CAR/LAR

EA

SERVICE DATES: 9/1/2026 THROUGH 8/31/2027.

DELIVER TO:

TDCJ

COMMISSARY AND TRUST FUND DEPARTMENT

2 FINANCIAL PLAZA, SUITE 701

HUNTSVILLE, TX 77340

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _4�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 19, 2026

IW250906-A

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION, THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _5�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 19, 2026

IW250906-A

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN $35.00

IN CASH INTO ANY TDCJ FACILITY,

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

ASHLEY FULLEN, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3823

CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

OFFEROR MUST FILL IN

ITEM STOCK NUMBER CONT QUANTITY

EMAIL: ASHLEY.FULLEN@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

HAILEY JOHNSON, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3822

EMAIL: HAILEY.JOHNSON@TDCJ.TEXAS.GOV

6U-70.1A (R••• 04/03)Rf02a

U/M

Continuation Page -"-6 __ of 6

Offer Opening Date: 10 A.M. AUGUST 19, 202 6 Oller Number: IW2 5090 6-A

Name of Offeror: _________ _

UNIT PRICE EXTENSIONS