38975_Sep_28_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Enfield, Connecticut Department of Public Works for JWC Environmental (JWCE) equipment repair and maintenance services at its wastewater treatment and reclamation facilities. The scope of work encompasses five classification groups: Grinders (Group I), Cutter Assemblies (Group II), Channel Monster parts (Group III), Muffin Monster Model 30004T-12 parts (Group IV), and Miscellaneous/Ancillary Services (Group V). Services include maintenance, repair, replacement, rapid-response support, training, diagnostics, troubleshooting assistance, and documentation management. Proposals are due September 30, 2026 at 11:00 a.m. EST, with public opening occurring that same date and an anticipated award date the week of October 5, 2026. The initial contract period extends from execution through June 30, 2027, with two optional one-year renewal terms available at the Town's discretion upon thirty days' notice, allowing for a maximum contract duration of thirty-six months. Electronic responses will not be accepted; all proposals and questions must follow instructions in the complete RFP document and be directed to Carl R. Johnson, CCMO Deputy Director of Capital Projects and Administration.

Proposers must submit pricing on a standardized Proposal Form indicating hourly and daily rates for JWCE authorized technician standard labor, overtime labor, and holiday/weekend labor; a municipal discount percentage from retail catalog prices for JWCE equipment parts; an hourly rate for outside-of-normal-business-hours emergency call-out service; and a standard mark-up percentage for wholesale pricing not included in discounted retail pricing. Required submittals include one original and two copies in a sealed envelope, a proposal surety bond of $5,000, proof of JWCE manufacturer certification and authorization, contractor personnel identification and background documentation, a client reference list for similar services, and a statement of Equal Opportunity and Affirmative Action policies. The successful contractor must provide performance and payment bonds of $5,000 each and maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, auto liability of $1 million combined single limit, and umbrella/excess liability of $5 million, with the Town named as an additional insured. Only JWCE manufacturer-certified representatives, distributors, and authorized service providers are eligible to respond.