36H79718R0019-0003001.docx

AMENDMENT 002 BAY PINES, FL CLARIFICATIONS:

1. B.3 Statement of Work Question #4 (pp.2-3) VA response “VA requires Contractor repair any and all deficiencies related to the HVAC system for the laundry.” Amendment 002 adds new HVAC work to the original HVAC system test & balance scope of work.

Q1 – What are the specific HVAC equipment deficiencies for the laundry that the VA is requiring be corrected? Please provide model & serial numbers for the HVAC equipment, and A/E system installation design information.

Answer – Model and serial numbers for chillers and air handlers

Chillers – Model number same for all 3. YLAA0115SE17XCADBTXHTXBLXCXX445XXXXXHXXXDAXX1XXXXNB1AXXX Serial numbers

1. Slwh-729000

2. Slwm-729030

3. Slwm-739610

Known deficiencies only:

1. 2 of the 3 chillers have freon leaks at the coils,

1. The building needs the following.

1. Install Exhaust fan on clean side of laundry and in new mechanical room.

1. Exhaust fan needs to be replaced on the soil side.

If prospective bidders are required to self-determine any HVAC system deficiencies, the 6/10/19 Due Date for submitting proposals should be extended 14-21 days to allow sufficient time for bidders to return to the site, inspect the HVAC system, determine scope of repairs in order to prepare the newly requested technical proposal narrative & explanation of required work and parts to insure the HVAC is fully operational.

Answer – The solicitation will not be extended. The successful contractor can return to the site and complete a change order if additional repairs are required for the HVAC system.

2. Laundry B13 Heating Water System

Q1 – The existing building heating system is connected to the steam generation system being traded-in. Is it a requirement to extend and reconnect the building heating system to the existing steam main serving B13?

Answer – The intention is to make B13 steamless see recommendation below.

(Equipment Management Specialist’s recommend (Gas Heaters) be installed.

General Questions Concerning items 3 & 6, the VA responses given for the RFIs adds asbestos abatement work to the SOW that in the past has always been performed by the VA when asbestos has been encountered by the equipment contractor during the performance of their work.

1. Question #5 (p.3) Clarify VA responses “Contractor will be responsible for providing fire protection during project up to the acceptance inspection” means contractor shall furnish & maintain temporary work site fire extinguishers in accordance with applicable OSHA regulation. In past projects, the VA typically removed it’s extinguishers within the worksite during the installation period.

Answer – Per Safety requirements specifications 01-35-26: Fire Extinguishers shall be provided and maintain in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

2. Question #13 (p.5) Does the VA “yes” response to “Should all of the existing light fixtures throughout the facility be replaced with LEX fixtures of the same type?” means the project includes replacement of all the existing light fixtures within the soil & clean productions areas with new LED type fixture; or means if new lighting is added within these production areas, the new fixtures are to be LED type?

Answer – Any lighting fixture that must be moved during the project will be replaced and any new lighting must be the LED type.

3. Question #8 (p.6) VA response indicates that the successful bidder, not the VA, will be responsible for any hazardous materials/asbestos abatement. In the past, laundry equipment acquisition type contracts issued by the NAC did not include hazardous material handling/ abatement work. Request the contracting officer reconfirm if such work will be required.

Answer – Abatement will be required. Furthermore, ACM , lead and PVCs analysis will be required before equipment is disposed/recycled. Coordination with Engineering Projects and GEMS coordinator is highly recommended.

4. Question #11 (p.7) RFI question “Confirm if the Medical Center is subject to, has on record, or is applying for any City, County, State and/or Federal Air Emissions requirements for combustion burners operating or to be operated on station.” was not answered. Please provide response for original request for information.

Answer – The facility Air Permit is active until April 22, 2024.

Air Permit No. 1030071-003-AF No new emissions unit shall be constructed, and no existing emissions unit shall be modified without obtaining an air construction permit from the Department. Such permit shall be obtained prior to beginning construction or modification.

[Rules 62-210.300(1) and 62-212.300(1)(a), F.A.C.]

To properly apply for an operation permit, the applicant shall submit the following:

a. the appropriate permit application form (see current version of Rule 62-210.900, F.A.C. (Forms and Instructions), and/or Florida DEP Division of Air Resource Management website at: https://floridadep.gov/Air);

b. the appropriate operation permit application fee from Rule 62-4.050(4)(a), F.A.C.; and

c. copies of the most recent month of records/logs specified in Specific Condition No(s). A.2. and B.14. [Rules 62-4.090, 62-210.300(2), and 62-210.900, F.A.C.]

All documents related to compliance activities such as reports, tests, and notifications shall be submitted to the Pinellas County Air Quality Division. The mailing address, phone number and e-mail address of the Local Air Program is:

Pinellas County Air Quality Division 509 East Avenue South, Suite 138 Clearwater, Florida 33756 Telephone: 727-464-4422 E-mail: Airquality@pinellascounty.org

5. Question #2 (p.8) VA response to “Upon receipt of an award, will the successful bidder receive a valid Certificate of Exemption for Florida sales & use tax?” was the certificate “may be” obtained from the facility implies the successful bidder shall receive a valid tax exemption certificate from the Medical Center. Please confirm proposal offers are NOT to include State of Florida sales & use tax.

Answer – TAX EXEMPT form will be provided.

6. Question #2 (p.9) VA response to question “is new layer of concrete in crawl space encapsulating any asbestos” is incomplete. Confirm if the VA will test soil samples from the crawl space areas for asbestos prior to the successful bidder commencing demolition work. Provide scope details of any encapsulation work required as part of the equipment acquisition contract.

Answer – Abatement will be required. Coordination with Engineering Projects and GEMS coordinator is highly recommended. See attached lead and ACM reports.

7. Question #26 (p.11) Please confirm “15000kva” response for the capacity of existing B13 pad-mounted transformer means 1,500kVA

Answer – 1,500KVA

8. Item 23 in the technical specification calls for relocating the chemical storage area into the mechanical room area. If we have enough room with our new layout, would it be permitted to recondition the existing area and keep the chemical feed system where it is at?

Answer - No, the station wants the chemical storage moved into the mechanical room.

9. We would like to clarify Item 9 on the staff barrier. We feel portions of the existing blue brick wall can be reused. This existing Staph Barrier consists of 2 walls, One with the washer penetrations and the other solid wall with the cart washer and door. Can either or both be reused as they do conform with the new equipment layouts.

Answer - The old staph barrier wall will be removed and the new glass staph barrier wall will be installed.

NESHAP Survey image1.emf

Lead Survey 2015

LEAD PAINT SURVEY

PERFORMED AT

BUILDING 13

10000 BAY PINES BLVD.

BAY PINES, FL

PREPARED FOR

BAY PINES VA MEDICAL CENTER

10000 BAY PINES BLVD.

BAY PINES, FL

PREPARED BY

5420 BAY CENTER DRIVE, SUITE 100

TAMPA, FL 33609

(813) 626-8156

PROJECT NO: 150026-LS

PREPARED ON

February 20, 2015

OHC ENVIRONMENTAL ENGINEERING, INC.

5420 BAY CENTER DRIVE, SUITE 100, TAMPA, FLORIDA 33609

PHONE: (813) 626 – 8156 FAX: (813) 623 - 6702

February 20, 2015

Ms. Darlene Powell

Chief, Safety & Emergency Management Service

Bay Pines VAMC

P.O. Box 5005

Bay Pines, FL 33744

Re: Lead-Based Paint Survey

Bay Pines VA Medical Center

Building 13

OHC Project No.150026 -LS

Dear Ms. Powell, OHC Environmental Engineering Inc. (OHC) is pleased to present the report for the Lead-Based

Paint Survey conducted on February 06, 2015. These services took place at Building 13 of the

Bay Pines VA Medical Center. The survey was limited in scope to the interior ceilings and walls.

If we can be of further assistance, please contact us at your convenience.

Sincerely, James F. Rizk, CIH

LEAD-BASED PAINT SURVEY REPORT

OHC PROJECT NO.: 150026-LS

PROJECT NAME: Lead-Based Paint Survey Building 13

ADDRESS: 1000 Bay Pines Blvd.

Bay Pines, FL

DATE OF SURVEY: February 06, 2015

CONSULTING FIRM: OHC Environmental Engineering, Inc.

5420 Bay Center Drive, Suite 100 Tampa, Florida 33609

LEAD RISK ASSESOR: ____________________________

TABLE OF CONTENTS

1.0 INTRODUCTION

2.0 EXECUTIVE SUMMARY

3.0 LEAD SURVEY

3.1 Lead Sample Analysis

3.2 Conclusion

4.0 SAMPLING METHODS

APPENDIX I PHOTOGRAPHS

APPENDIX II SAMPLE LOCATIONS

APPENDIX III LAB ANALYSIS

APPENDIX IV CONSULTANT AND LABORATORY CREDENTIALS

1.0 INTRODUCTION

OHC Environmental Engineering, Inc., (OHC), was contracted by Ms. Darlene Powell of Bay Pines VA Medical Center, to perform a Lead-Based Paint (LBP) Survey at Building 13 of the

Bay Pines VA Medical Center located at 1000 Bay Pines Blvd. in St. Petersburg, Florida for the purpose of identifying any LBP and their locations.

Under the direction of Mr. James Rizk, Certified Industrial Hygienist (CIH) and an EPA accredited Lead-Based Paint Inspector Competent Professional of Record, Mr. Eric Mauritz, conducted the lead-based paint inspection on February 06, 2015.

The Lead-Based Paint Survey was limited to the interior ceilings and walls within Building 13.

Building Description

Building 13 functions as a laundry facility and consists of a washing area, drying area, folding area, soiled area, offices and restrooms. The ceilings on the east section of the building are metal and the ceilings in the central and west section of the building are concrete. All sections of the ceilings are supported by a metal grid. The interior walls consist of brick and cinder block. There is a small section of wall near the soiled area that consisted of blue ceramic tile. The ceramic tile was not tested for lead.

2.0 EXECUTIVE SUMMARY

Based on the bulk samples collected on February 6, 2015 lead-based paint and lead-containing paint both exist as indicated in the table below.

Sample Number:

Sample Location

Description Substrate Color

Results

% WT

Pb-02 Near Room 102 Ceiling Support

Grid Metal White 0.58

Pb-05 Soiled Area

Metal White 8.4

The white paint associated with the ceiling support grid within building 13 is considered lead-based paint. The white paint associated with the ceiling support grid was in fair to poor condition and should be abated by a Florida licensed lead abatement contractor.

3.0 LEAD SURVEY

3.1 Lead Sample Analysis

Please refer to the following table for the results of the bulk sample analysis:

Number:

Sample Location

Description Substrate Color

Results

% WT

Pb-01 Near Folder 1 Ceiling Metal White <0.010

Pb-02 Near Room 102

Metal White 0.58

Pb-03 Near dryer 3 Ceiling Concrete White 0.017 Pb-04 Soiled Area Ceiling Concrete White <0.010

Pb-05 Soiled Area

Metal White 8.4

Pb-06 Room 102 Ceiling Metal White <0.010 Pb-07 Near Folder 1 Wall Cinder Block White <0.010 Pb-08 Room 108 Wall Cinder Block White <0.010 Pb-09 South Wall Wall Cinder Block White <0.010 Pb-10 Soiled Area South Wall Wall Brick White 0.024 Pb-11 Room 108 Wall Cinder Block Green <0.010 Pb-12 Outside Room 113 Wall Cinder Block Green <0.010 Pb-13 Near Folder 1 Wall Brick Green <0.010 Pb-14 Near Folder 5 Wall Brick Green <0.010

3.2 Conclusion

Based on the bulk paint chip sample analysis, lead-based paint does exist as indicated in the table above.

There is presently no standard on the level of lead in paint other than the HUD guidelines of 0.5% or 1 mg/cm2, which is used as a threshold for remedial action.

OSHA does not recognize these criteria. OSHA’s standards for lead are based on the potential for human exposure by means of inhalation; therefore, any substrate with any level of lead-based paint could cause health concerns when the paint is disturbed.

The mere presence of lead-based paint does not constitute a hazard. Rather, the risk depends upon the location and condition of the substrates. Exposure to lead-based paint is most likely caused by damaged paints and/or surfaces subjected to disturbance or abrasive action are more likely to release lead dust or debris.

In most instances, lead-based paints can be managed in place as long as they remain in good condition. If deteriorated or damaged lead paints are discovered, the surface should be repaired and repainted to restore the integrity of the paint film and control further deterioration of the paint. Corrective action for this problem might include removal of loose paint and dust, cleaning of the surface, and repainting to seal the surface.

Any persons performing any Lead activities such as LBP renovation, repair, painting or maintenance that may disturb the paint must be certified by EPA to perform these activities in accordance with the Renovation, Repair and Painting (RRP) rule 40 CFR 745 Subpart E.

As-built floor plans or other construction documentation were available for the surveyor to review.

4.0 SAMPLING METHODS

The Lead Based Paint Survey was performed by collecting bulk paint chip samples. Each sample was placed in a sealed bag, labeled and logged on to a chain of custody. The samples were sent to EMSL, an accredited laboratory and analyzed using Flame AAS (SW846 3050B/7000B) for lead.

APPENDIX I

PHOTOGRAPHS

Photo #1: White paint on metal support grid (Lead-Based Paint)

Photo #2: White paint located on brick walls (Lead-Containing

Paint)

Photo #3: White paint on concrete ceilings (Lead-Containing

Paint)

APPENDIX II

SAMPLE LOCATIONS

APPENDIX III

LABORATORY ANALYSIS

APPENDIX IV

CONSULTANT CREDENTIALS

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