36C78619Q0242-001.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type:

Solicitation Number:

Post Date:

Original Response Date:

Applicable NAICS:

Classification Code:

Set Aside Type:

Period of Performance:

Issuing Contracting Office:

Place of Performance:

Attachments:

Combined Synopsis Solicitation

36C78619Q0242

04/04/2019

04/29/2019 at 4:00 pm

561730

S208

100% Service Disabled Veteran Owned Small Business (SDVOSB)

Date of Award through 270 Calendar Days

Department of Veterans Affairs National Cemetery Adm inistration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556

Fort Sam Houston National Cemetery 1520 Harry Wurzbach Rd.

San Antonio, TX 78209

A – Wage Determination for Bexar County B – Statement of Work C – Past Performance Questionnaire D – List of References

Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 04/29/2019. Responses to this announcement will result in a Fixed Price Contract with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Limitations on Subcontracting – Monitoring and Compliance This solicitation includes VA Acquisition Regulation (VAAR) 852.219-74 Limitations on Subcontracting

– Monitoring and Compliance (Jul 2018)(DEVIATION) and VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include these clauses.

SDVOSB offerors must be verified with the Center for Verification and Evaluation (CVE) to participate under the Veterans First Contracting Program at the time of the response to this announcement at the following website: https://www.vip.vetbiz.gov . See VAAR clause 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside for additional information on the Veterans First Contracting Program requirements. Offers received from companies not registered in https://www.vip.vetbiz.gov will not be considered and ineligible for award.

Payment and Performance Bonds: Payment and Performance Bonds will be required within 10 days of award notice. Award of this contract is contingent upon the apparent awardee’s ability to obtain bonding.

If the apparent awardee is unable to obtain bonding within 10 days of award notice, award will be made to the next offeror in line for award.

SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Fort Sam Houston National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Aubrey David, Cemetery Director, Fort Sam Houston: (913) 758-4105 Steven Gonzalez, Assistant Cemetery Director, Fort Sam Houston: (913) 758-4105

The U.S. Department of Veterans Affairs, National Cemetery Administration, and Fort Sam Houston National Cemetery anticipates a fixed price contract for headstone raise and realignment services to be provided from the date of the award through 270 calendar days.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

The National Cemetery Administration is seeking quotes from Service Disabled Veteran Owned Small Businesses qualified for the provision of headstone raise & realignment services.

Period of Performance: Date of Award through 270 calendar days.

Scope: The contractor shall be responsible for providing headstone raise and realignment services to Fort Sam Houston National Cemetery located at 1520 Harry Wurzbach Rd., San Antonio, TX 78209.

Price Schedule

PRICE SCHEDULE: Contractor shall provide all labor, supervision, materials, quality control, transportation, parts, equipment, tools and supplies necessary or incidental to remove, raise, reset, and clean designated upright headstones; renovate turf in designated burial sections with additional earthwork in certain sections; at Fort Sam Houston National Cemetery, San Antonio, TX and hereafter referred to as “Fort Sam Houston National Cemetery” or “Cemetery”, as required in the “PRICE SCHEDULE OF

SERVICES.”

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Period of Performance: Date of Award through 270 Calendar Days

Line Item Description Quantity Unit Unit Price Total Price

Realign, raise/lower, level, backfill upright marble headstones in Sections 40 and 41.

Includes surveying and installation.

2,388 EA $______ $______

Level topsoil surface, renovate and re-establish turf grass stand in Sections 40 and 41

138,023 SF $______ $______

Clean upright marble headstones 2,388 EA $______ $______

Total Price: $______________

Services to be Provided: See Attachment B – Statement of Work

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure that all parties understand all contractual obligations and the role that each party serves.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services

-Technical Package for Evaluation -Past Performance Questionnaire (Attachment C) -List of References (Attachment D)

Proposals shall be submitted via email or via mail to the following addresses:

Email: kenneth.dougherty@va.gov Mail: 75 Barrett Heights Road Suite 309

Stafford, VA 22556

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: kenneth.dougherty@va.gov .

Telephone inquiries will not be accepted.

End of Addenda

Evaluation Process:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Contracting Officer will evaluate all proposals to assess the Offerors' ability to perform the contract successfully. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the applicable standards for non-price factors. For evaluation purposes the lowest price will be determined by calculating the total price of Contract Line Item Numbers (CLINs) in order to determine a total amount. The following factors shall be used to evaluate offers on a lowest cost, technically adequate bases in accordance with FAR 13.106-2(b):

1. Price: The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. Examples of such techniques include, but are not limited to the following:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.

(iii) Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

(iv) Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

(v) Comparison of proposed prices with independent Government cost estimates.

(vi) Comparison of proposed prices with prices obtained through market research for the same or similar items.

(vii) Analysis of data other than certified cost or pricing data provided by the offeror

(viii) Price realism evaluates specific elements of each offeror’s proposed price estimate to determine whether the estimated proposed prices are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal.

2. Technical Acceptability: The Government will evaluate offers technical merit by assessing the risk associated with the technical approach in a single rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Offers must include a current and accurate technical description of the items being offered in sufficient detail to evaluate compliance with the requirements stated in the solicitation. An evaluation rating of Outstanding, Good, Adequate, Marginal, or Inadequate will be assigned upon completion of the technical package evaluation. If an offeror receives a technical rating of “Marginal” or “Inadequate” they will not be considered for award. The following shall be included as part of the offer:

(i) Experience of company and / or subcontractors in performing this type of work

(ii) Qualification of Managerial personnel (training, experience, résumés of key managerial personnel, certifications, etc.)

(iii) Qualification of Technical personnel (training, experience, résumés of key technical personnel, certifications, etc.)

(iv) Performance Plan: submit a detailed performance plan, to include types of laborers, estimated quantities of labor hours, labor mix, and performance schedule to indicate how the contractor plans to meet the goals of the cemetery. The contractor’s proposal will be evaluated on how well it meets the performance goals of this contract. If using a subcontractor, list the type and percent of work you will perform and that they will perform along with your subcontractor’s social economic status (i.e.

Disabled/Veteran owned, Woman owned, Small, Large Business, etc.)

3. Past Performance: Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offerors’ demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements. Past performance will be evaluated on the relevancy of contractual work performed and how well the contractual work was performed. If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral. The Government will research information and databases to aid in establishing contractor’s responsibility and ability to perform. The resources for past performance include, but are not limited to D&B, PPIRS, EPLS, SAM, and interviews with Program Managers and Contracting Officers.

Evaluation rating of Very Relevant, Relevant, Somewhat Relevant, or Not Relevant will be assigned upon completion of the past performance package evaluation with respect to past performance relevancy.

Evaluation rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence will be assigned upon completion of the past performance package evaluation with respect to past performance confidence. If an offeror receives a past performance relevancy rating of “Not Relevant”, it will be evaluated as a Neutral rating. If an offeror receives a past performance confidence rating of either a “Limited Confidence” or “No Confidence” rating, a Certificate of Competency (COC) may be required prior to receiving award under this solicitation. If an offeror is unable to obtain a COC, they will no longer be eligible for award.

4. Certification: Service Disabled Veteran Owned Small Business (SDVOSB) certification status verification by Center for Verification and Evaluation (CVE) at the time of proposal submission and at time of contract award.

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror’s technical package submission:

Experience of company and subcontractors anticipated to perform work under this contract

Performance Plan

Managerial Qualifications of key personnel

Technical Qualifications of key personnel

List of Equipment to be used

List of Personnel performing work

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: kenneth.dougherty@va.gov no later than the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work. The source selection authority shall determine the relevance of similar past performance information.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer for review. The completed list of references shall be included with the offeror’s proposal submission.

Solicitation Provisions and Contract Clauses

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01 Effective 20 Dec 2018

The following solicitation provisions apply to this acquisition:

FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2018) FAR 52.233-2 Service of Protest (Sep 2006) (75 Barrett Heights Rd. Suite 309, Stafford, VA 22556) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71 Alternate Protest Procedure (Jan 1998) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017):

FAR 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

FAR 52.228-16 Payment and Performance Bonds – Other than Construction (Nov 2006) (100% | 100% | 10 days) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016)

(DEVIATION)

VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.228-70 Bond Premium Adjustment (Jan 2008) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(8), (b)(16), (b)(22), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(42), (b)(49), (b)(56), (c)(1), (c)(2), (c)(3), (c)(5), (c)(8), and (c)(9).

Addendum to 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2019)”

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class Monetary Wage – Fringe Benefits

Laborer, Grounds Maintenance WG 3-1 $13.17 + $4.48 Laborer, Grounds Maintenance WG 3-3 $14.27 + $4.48 Laborer, Grounds Maintenance WG 3-5 $15.37 + $4.48

End of Addenda

End of Document