36C78618R0287-00001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITE

M 10A.

15C. DATE

SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE

SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 04-02-2018

893CM3015

Department of Veteran's Affairs NCA Contracting Service Washington DC 20001

To all Offerors/Bidders

36C78618R0287 03-23-2018

X X X X The purpose of this amendment is to provide the Request for Proposal omitted from the inital FBO posting.

The proosal due date remains unchanged, see continuation page.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

Elizabeth Monohan Contracting Officer

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER

TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE

AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award notice to proceed. This performance period is mandatory negotiable (See _____________________________).

YES

NO

a Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ hour ) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offer s shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b An offer guarantee is is not required.

c All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C78618R0287 X 03-28-2018 36C78618R0287

893CM3015

43C2 Department of Veterans Affairs NCA Contracting Service

- DC

425 I Street, NW Washington DC 20001 Department of Veterans Affairs NCA Contracting Service - DC 425 I Street, NW Washington DC 20001 Elizabeth Monohan 202-632-5861 The Department of Veterans Affairs National Cemetery Administration (NCA) anticipates awarding a firm-fixed price Design Build contract based on the Two Phase Design Build Process. The award will be made in accordance with FAR Part 15 "Contracting by Negotiation" and Far Part 36 "Construction and Architect-Engineer Contracts.”

The government intends to award without discussions, however; the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The three (3) most highly qualifi ed proposals from Phase I will be selected to participate in the Phase II process.

Description of work: The contractor shall provide all labor, materials, tools, equipment, and design-bu ild services necessary for preparing construction documents and performing the construction to establish a complete crypt field consistent with NCA Facility Design Guide and specifications. The Design-Build contractor shall completely prepare site for construction operations, furnish labor and materials and perform work for the construction.

Work also includes but is not limited to: design, geotechnical investigation, surveying, design reviews, clearing, grubbing , cut and fill, earth work, gr ading, purchase and installation of 700 pre-placed double depth concrete crypts, storm drainage, landscape planting and turf, irrigation, gravesite monument markers, gravesite section markers, flower vase watering station and any other infrastructure necessary for a functioning burial section.

PROJECT LOCATION: 900 East National Avenue, Fort Scott, KS 66701-2959

Per VAA R 836.204, the magnitude of this project is between $500,000 and $1,000,000.

NAICS: 237990, Other Heavy and Civil Engineering Construction. SB Size Standard: $36.5 million

This acquisition is a 100% set-aside for Service-Disable Veteran-Owned Small Businesses (SDVOSB). Only verified SDVOSB firms are eligible to submit an offer or received an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part

819. A non-verified vendor that submits a proposal will be rejected as non-responsive. To be eligible for award, the SDVOSB must be considered small under the relevant NAICS and must be registered and verified at https://www.vip.vetbiz.gov.

Compa nies must have the Center for Verification and Evaluation (CVE) seal on their registration to be considered for an award; the VIP database will be checked upon receipt of an offer and prior to award.

All RFI questions will be submitted in writing via email only to elizabeth.monohan@va.gov no later than April 11, 2018

Note: Architect-Engineering firms that were involved in the preparation of the preliminary planning for this project are not eligible to participate in the Design-Build process.

THIS IS NOT AN INVITATION FOR BID (IFB); THERE WILL NOT BE A PU

BLIC BID OPENING.

x x 52.211-10 X 10 days from award Three (3) printed 4:00 pm ET 04-30-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are d ue.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER

DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES

OF AMERICA

31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Shall be submitted in Phase II only.

43C2 Department of Veterans Affairs NCA Contracting Service - DC 425 I Street, NW Washington DC 20001 Y http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 Elizabeth Monohan

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

PRICE TABLE

TOTAL PRICE INCLUDING BONDS

Total

Page 1 of

Page 1 of

36C78618R0287

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

Page 1 of Page 1 of

Page 1 of Page 1 of

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Set-Aside Solicitations Issued under the Veterans First Contracting Program

Contract Administration Data

Limitations on Subcontracting – Monitoring and Compliance (JUN 2001) This solicitation includes VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside; VAAR 852.219-11, Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause.

The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor’s offices where the contractor’s business records or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

INSTRUCTIONS FOR PROPOSAL SUBMISSION

NOTE: THIS IS A PHASE I PROPOSAL ONLY. DO NOT SUBMIT PHASE II INFORMATION WITH THE PHASE I PROPOSAL.

ALL PROPOSAL PREPARATION COSTS WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COSTS.

A. PHASE I - REQUEST FOR QUALIFICATIONS (RFQ)

A.1 Pre-Proposal Conference No pre-proposal conference will be held for Phase I. The Offeror may investigate the site at their own convenience and expense.

A.2 Pre-Submission Inquiries Submit Phase 1 inquiries, questions or comments electronically to the Government's Point of Contact (POC). All requests for information or clarification must be submitted via email only to: Elizabeth.Monohan@va.gov by April 11, 2018 at 4:00 PM ET, email subject line shall include “Ft. Scott Section 18 & 19 Crypt Conversion, Solicitation 36C78618R0287”. Unless the question deals with issues of a proprietary nature, responses to questions or comments will be posted to www.FBO.gov under Ft. Scott Section 18 & 19 Crypt Conversion Solicitation 36C78618R0287. No hard copy replies will be issued.

Instructions for submitting Phase II inquiries, questions or comments will be posted on FBO with the RPF announcement.

A.3 Date, Time & Place of Submission Phase I proposals must be received at 425 I Street, NW, 5th Floor, Washington DC 20001, by the submission due date of April 30, 2018 at 4:00 ET. Packages should be addressed to Elizabeth Monohan, Contract Specialist. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned.

All mailed or delivery service packages are subject to offsite scanning and may delay the receipt of your package by one or more days, please plan accordingly. Regardless of the manner you choose to deliver your package, it is the Offeror’s responsibility to ensure it is received before the submission deadline.

A.4 Phase I Submission Requirements Phase I proposals will be accepted and evaluated for possible advancement to Phase II. Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award. Proposals shall contain all applicable information as required by the solicitation.

1. Offerors are required to submit one (1) original and three (3) copies of their technical proposal.

2. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound (no 3-ring binders) into volumes with a cover sheet for each volume displaying information required at item 6. The volumes shall be submitted in response to this solicitation. The proposal shall consist of two (2) physically separate and detachable submissions as follows: Volume I- Technical (Factors 1 - 2) and Volume II – Past Performance Information (Factor 3). The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

a. Volume 1 shall be the technical proposal (maximum 30 pages); and

b. Volume 2 shall be the CPARs/Past Performance and signed SF-1442 wtih acknowledgment of all amendments, (no maximum pages).

Phase 1 Technical Proposal Page Limitations

Volume I

**NOTE: Cover pages, index pages, CPARS evaluations, and PPQ’s do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 10 pages, the Government will only review 10 pages. Information submitted on the 11th page and beyond will not be reviewed.

3. Text: Text shall be at least single spaced, on 8 1/2 x 11 inch paper, with a minimum one-half inch margin all around. Pages shall be numbered consecutively. Printing double-sided is encouraged but each printed side will count as a single page towards the total sheet count limitation for the respective section. No foldout pages shall be used except for drawings as described in (c) below. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

4. Drawings: Drawings will be submitted as full size (30” x 40” maximum) hardcopy sheets and may be reduced and bound into the response booklet without being counted as sheets.

5. Font Size: Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

6. Proposals will be identified with the following information for each volume:

a. Solicitation Number

b. Solicitation Title

c. Contractor Name/POC with contact information; name, telephone number and email address.

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

7. The first page of the proposal shall include the information identified in provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of Volume 1 and 2 with the Offeror’s contact information; name, telephone number and email address.

8. Proposals shall contain all applicable information as required by the evaluation factors.

9. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number and title, Offeror(s) name and return address.

10. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne Express, etc.) to avoid delays by USPS package irradiation treatment procedure in Washington, DC.

11. The Offeror shall submit one (1) sealed original Phase I offer and three (3) copies to the office of Ms. Elizabeth Monohan, Contracting Officer, Department of Veterans Affairs, National Cemetery Administration by the date and time shown on the SF 1442.

12. Electronic Copy: Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used, then each Section submitted shall be a separate file. For example all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD. The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

Postal Address/Courier Address:

Elizabeth Monohan Department of Veterans Affairs National Cemetery Administration 425 I. Street, NW, 5E.425V, Washington, DC 20001

A.5 Phase I Evaluation Factors Proposal Evaluation for award will include Phase 1 and Phase 2 Technical Evaluation Ratings.

Phase 1 final technical rating is equal to Phase 2 final technical rating. When combined, Phase 1 final technical rating and Phase 2 final technical rating is more important than price.

The Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. A responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective Contractors. Offerors will be evaluated using the following factors:

Factor 1: Technical Approach – Design/Build Narrative Factor 2: Technical Qualifications Factor 3: Past Performance (Customer Satisfaction) A.6 Order of Importance for Phase I Technical Factors Phase I Technical Factors 1, 2, and 3 are equal in importance.

A.7 Selection Selection of Phase II participants may be made without discussions.

B. PHASE II REQUEST FOR PROPOSALS (RFP)

B.1 Phase II Submission Requirements Phase II proposals will be accepted and considered for award of a firm-fixed price contract. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award.

1. Offerors are required to submit one (1) original and three (3) copies of their technical proposal and one (1) copy of their price proposal.

2. Proposals will be submitted in two separately bound volumes.

a. Volume 1 shall be the technical management proposal (maximum 60 pages); and

b. Volume 2 shall be the price proposal (maximum 20 pages).

3. Proposals will be identified with the following information.

a. Solicitation Number

b. Solicitation Title

c. Contractor Name, with POC contact information; name, telephone number and email address.

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

4. The first page of the proposal shall include the information identified in provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of Volume 1 and 2 with the contact information.

5. Proposals shall be spiral bound (no 3-ring binders).

6. The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

7. Proposals shall contain all applicable information as required by the evaluation factors.

8. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound into volumes (Volume I – Technical and Volume II – Cost) with a cover sheet displaying the RFP number, contractor name and address, contact name, email address and telephone number and an index of the sections of each volume. The volumes shall be submitted in response to this solicitation. Volume I shall consist of the Technical Proposal and Volume II shall consist of the signed SF-1442, acknowledgment of all amendments, Price with CLIN pricing completed with a detailed price breakdown by CLIN, a printed copy “Representations and Certifications” as submitted in https://www.sam.gov, and bid guarantee.

An electronic version of Volume I and Volume II shall be delivered to the Contracting Officer on a compact disk (CD). The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442.

9. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number, Offeror(s) name and return address.

10. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne Express, etc.).

11. The Offeror shall submit one (1) sealed original offer (Volumes I & II), and three (3) copies of their technical proposal (Volume I) and one (1) copy of the Cost Proposal (Volume II) to the office of Elizabeth Monohan, Contracting Officer, Department of Veterans Affairs, National Cemetery Administration by the date and time shown on the SF 1442.

12. Electronic Copy, Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used then each Section submitted shall be a separate file. For example all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD.

Postal Address/Courier Address:

Elizabeth Monohan Department of Veterans Affairs National Cemetery Administration 425 I. Street, NW, 5E.425V, Washington, DC 20001

Phase II Technical Proposal Page Limitations

Volume I

**NOTE: Cover pages, copies of professional licenses and index pages do not count towards page limitations. Except for as noted, the Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 15 pages, the Government will only review 15 pages. Information submitted on the 16th page and beyond will not be reviewed.

B.2 Order of Importance for Phase II Technical Factors All Phase II Technical Factors are equal in importance.

B.3 Basis of Award The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C. EVALUATION FACTORS

C.1 Technical Proposal Requirements.

The proposal shall address the following evaluation factors during a 2 phase procurement process for Design Build.

C.2 Phase 1 Individual Evaluation:

Only the top three (3) ranking Offerors will be selected to submit Phase 2 proposals. For Phase 1, each evaluation factor is equal in importance. The Phase 1 evaluation will be conducted using the following factors:

Factor 1: Technical Approach: Design/Build Narrative: Proposals shall be evaluated based on the overall description of the design-build process from notice to proceed to project completion which shall include all stages of the contract including but not limited to: survey work, design submittal milestones, construction milestones, and closeout of the project. The VA NCA SSEB is looking for a play by play description for each phase of the design-build process. A complete and comprehensive narrative will receive a higher rating.

Factor 2: Technical Qualifications: The capability of the Design/Build team to perform on this contract will be evaluated per recent corporate specialized experience working on design-build contracts for projects of comparable size, complexity, and scope within the last ten (10) years.* Include the following information for only five (5) of the most relevant projects on the past project work sheet attached herewith;

· Project title, location and contracting method (design build, design bid build, etc.)

· Project description including the building use.

· Project owner’s contact person name and telephone number.

· Project start and completion dates (original vs. actual) for each project, explain reason for increase in schedule if applicable.

· Project cost (original vs. actual), for each project, explain reason for increase in cost if applicable.

*Comparable size, complexity, and scope are defined as follows: Comparable size is defined as the dollar value of the past contracts as compared to the dollar value of this contract (are they comparable in cost,); Complexity is defined as the variety and number of different trades working on past projects as compared to the trades involved for this project, such as but not limited to; site survey, site investigation, utility work, paving, concrete, masonry, carpentry, landscaping, irrigation, etc. Scope is defined as having the same work products as required for this projects’ scope of work as applicable such as: site survey work, site utility work, earthwork, roads/parking, paving, crypts, columbaria, administrative office buildings, vehicle maintenance buildings, landscaping, and irrigation systems.

Technical Evaluation Rating Scale for Factors 1 and 2

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Factor 3: Past Performance (Customer Satisfaction) – Offeror shall submit the CPARS evaluations (final or interim) and/or Past Performance Questionnaire (PPQ) for the five (5) projects submitted under Phase I Factor 2 – Technical Qualifications. A PPQ should only be submitted if no CPARS exists. A PPQ form is attached herewith for distribution to former customers / clients for the customer/client to complete. Do not submit incomplete PPQ forms with your submission.

Rating will be based on how well the contractor performed on the contracts and the relevancy of the projects, projects for which CPARS or PPQs are submitted and should be similar to this project in terms of size, complexity, cost, scope and contract type.

Technical Evaluation Rating Scale for Factor 3 Performance Confidence Assessments

C.3 Phase II Individual Evaluation:

In Phase II of this process, VA-NCA Contracting Officer will issue the solicitation to the three (3) highest ranked Offerors from Phase I.

Phase II Technical Evaluation Factors (Proposal): Proposal evaluation for award will include both Phase I and Phase II Technical Evaluation ratings. These ratings, when combined, are more important than cost or price. Phase II Evaluation Factors 1 through 4 are equal in importance.

Evaluations will be based on the following evaluation factors:

Factor 1, Design and Construction Concept Narratives: Contractor’s understanding of this project’s scope shall be evaluated based on the Design and Construction narratives. Complete and comprehensive narratives will receive higher rating.

Sub Factor A: Design Narrative:

Provide a design narrative that describes all the design elements/features included in this scope of work. Include information about survey work, materials and finishes to be used for the structures, utility systems, and identify any special considerations as applicable.

Sub Factor B: Construction Narrative Provide a detailed construction narrative that describes phasing of the work as applicable: mobilization, staging, site preparation, utility work, erection of structures, irrigation and landscaping.

Factor 2, Management Approach: Shall be evaluated based on Project Delivery Philosophy, Organizational Chart and Narratives, Quality Assurance / Quality Control Plan.

Sub Factor A: Project Delivery Philosophy – Include a narrative concerning:

Methods for Successful Partnering: Communication and Conflict Resolution

Sub Factor B: Project Organizational Chart and Narrative Provide Organizational Chart; identify all key personnel listed in Factor 3 on the Organizational Chart, include title/role and name.

Provide Narrative that clearly describes the prime contracting firm (or firms if a joint venture) and individuals as well as the roles and responsibilities of individuals proposed as sub-consultants and sub-contractors.

Provide a list of all sub-consultants and all proposed sub-contractors; include web site address for each.

Sub Factor C: Quality Control Plans Provide a Quality Control Plan for the design phase of the project.

Provide a Quality Control Plan for the construction phase of the project.

Factor 3, Key Personnel: Key Personnel shall be evaluated based on relevant experience on past projects of comparable size, complexity and scope, key personnel must have at least 5 years of experience doing design and/or construction work. Job related licenses/registrations/certifications for key staff will improve overall evaluation rating. Key staff professional licensing in the state of Kansas will result in higher evaluation rating.

Biographical data shall include the following:

· Name of individual.

· Company employed by.

· Company position title.

· Years with the company.

· Describe work experience with 3 projects that were of comparable size, complexity, and scope to this scope of work.

· Position that the individual will hold in regard to this contract/project team.

· What percentage of the individual’s time would be committed to the project during design and/or construction phase, specify which phase.

· List current and active job related professional licenses/registrations/certifications (provide state and number.)

· Supply biographical data for only the following key personnel that will be assigned to this project (Note if one particular individual is proposed for more than one of the following positions, list that individual for each key position they will be filling):

· Prime Contractor’s Design-Build Project Manager who will manage the prime’s staff and all sub-consultants.

· Design Project Manager who will manage the design effort for this contract.

· Engineering Project Manager who will manage the engineering team for this contract.

· Construction Project Manager who will manage construction and sub-contractors on site during construction.

· Architect

· Structural Engineer

· Landscape Architect

· Mechanical Engineer

· Electrical Engineer

· Plumbing Engineer

· Irrigation Specialist

· Construction Field Representative/Superintendent.

Factor 4: Technical Solution for performance schedule: Provide project design and construction schedule. The Contractor’s understanding of project specific schedule parameters shall be evaluated. A complete and comprehensive schedule that includes design submission milestones and detailed construction task milestones per construction specifications institute (CSI) division will receive a higher rating.

Project Progress Schedule - The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

Sub Factor A: Design Period: Include pre-design site survey work, each design/construction document submittal milestone, and indicate government review periods. State all assumptions.

Sub Factor B: Construction Period: Include permitting as applicable, mobilization, site prep, staging, long lead items, start and completion of construction scope items, etc. State all assumptions.

Sub Factor C: Narrative of Schedule Parameters: Provide written commitment as to the time frame for project completion. Specify how much allowance has been made for anticipated weather delays and potential delays due to cemetery operations and events. State all assumptions.

Technical Evaluation Rating Scale for Factors 1 – 4

approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength and associated benefits to NCA.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level or omission of required information.

Factor 5: Price: Price is evaluated based on the Offeror’s total proposed price being complete, reasonable, and realistic given the proposed technical approach. The Offeror is directed to provide a cost breakdown of each CLIN itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. Include general condition items such as mobilization, overhead and profit on separate lines. The Government will evaluate the breakdown against the IGCE to determine if the proposal for the various CLIN Items is balanced, is realistic for the work to be performed which indicates that the Offeror understands the project requirements, and is complete in scope.

(END OF EVALUATION FACTORS)

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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Fort Scott National Cemetery Section 18 & 19 Crypt Conversion Fort Scott, KS

Project Number 893CM3016

STATEMENT OF WORK

REQUEST FOR PROPOSAL TO DESIGN BUILD

A1. Statement of work Provide all professional services, labor, materials, tools, equipment, and design-build services necessary for preparing construction documents and performing the construction to establish a complete crypt field consistent with NCA Facility Design Guide and specifications. The Design-Build Contractor shall completely prepare site for construction operations, and furnish labor and materials and perform work for the construction. Work also includes but is not limited to: design, geotechnical investigation, surveying, design reviews, clearing, grubbing, cut and fill, earth work, grading, purchase and installation of 700 pre-placed double depth concrete crypts, storm drainage, landscape planting and turf, irrigation, gravesite monument markers, gravesite section markers, and any other infrastructure necessary for a functioning burial section. The contractor shall adhere to NCA Design criteria and NCA Master Specifications on the VA Website Technical Information Library (TIL), www.cfm.va.gov/til/. Although sample specifications are provided with the scope of work, the contractor is responsible for editing the Master Specifications and providing the required specifications and design drawings, and then construction for this project. See the attached 00 11 21 Design-Build Specification for post award requirements.

- - - E N D - - -

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for…