S05 - Questions and Answers - Beaumont.pdf

36C77624Q0257 Beaumont CBOC IOT&A

Solicitation Questions & Answers

1. PWS Section 17.1 Acquisition Packages Development, page 22: Top of page 22, “Both Interior Designer and end user designee will upload all package documents produced as required by this section to the contracting office via FORCE…”. Is this statement referring to the IOT&A Interior Designer? Or is it referring to the VA Interior Designer? Which one??

Answer: This is referring to the VA Interior Designer and the VA end user designee.

2. PWS Section 17.3 Relocation, page 24: 4th bullet “Estimated 12 total boxes per VA personnel (approximately 50 personnel), supplied by the VA that can range in size from medium 18”X14”X12” to large 20”X20”X15” boxes for the CBOC.”.

Question: Is the VA purchasing/providing the 600 boxes for the VA personnel for packing?

Question: Is the IOT&A purchasing/providing the 600 boxes for the VA personnel for packing?

Answer: VA will procure/supply file boxes for movement.

3. PWS Section 17.4 Activation, page 25: Please confirm that the VA is asking the IOT&A contractor to bid/cover the cost of a Final Site Sterilization cleaning. ‘Final Site Sterilization’ clean sounds like a ‘Terminal Medical Clean’. Could you please define what the VA means by a Final Site Sterilization Clean?

Answer: Site area cleanup such as sweep, mop, trash pickup & disposal in and outside of facility site leftover from construction actions. Terminal medical cleaning will be coordinated via in addition with contract agreement with lessor. Reference to Site Sterilization Cleaning has been removed from the

PWS.

4. Attachment S: Please provide the address of where the reuse FF&E is currently located to be moved to the new clinic by the IOT&A contractor? What does HOU-HOLDING mean?

Answer: Current Beaumont outpatient clinic address: 3420 Plaza Cir Beaumont TX 77707

Hou Holding: Main VA facility Warehouse.

5. Attachment S, ScriptPro: The IOT&A contractor cannot relocate the ScriptPro System. Please confirm that the actual requirement is for the IOT&A contractor to coordinate the OEM move and that the local VA contracting shop will award the contract and fund the relocation cost for ScriptPro. Please confirm that the IOT&A contractor will just be developing the procurement packet for the relocation by ScriptPro.

Answer: IOT&A will coordinate the logistical plan details. An internal assigned VA POC will submit movement package as required.

6. Attachment S: Please specify what items are leased.

Answer: PITNEY BOWES mailing system equipment, XEROX equipment, Analyzers

7. Attachment S: For leased items, Is the IOT&A contractor only responsible for coordinating the relocation (i.e., not responsible for the actual move and expense of the move) of leased items? Please confirm that the IOT&A contractor will just be developing the procurement packet for leased items.

Answer: Relocation will be coordinated via end users and assigned VA Contract POC. IOTA contractor will assist in developing the procurement packages.

8. Are there drawings in REVIT to include all utilities because that is a required deliverable of ours?

Answer: yes

9. The reuse list is filtered. Should we unfilter? Is it our responsibility to move everything or only the highlighted in yellow items?

Answer: Unfiltered is allowed to display all equipment items. The highlighted items (HOU Holding) are located at the main facility warehouse which will require movement coordination with logistics department.

10. What is the construction schedule?

Answer: Exact construction schedule unknown currently – Lease process period pending to develop construction schedule. The dates allowed will be according to the RLP.

11. PWS Section 16.1.8 Government Provided Share Site for Information Sharing: Project deliverables, schedules, reports, and management plans shall be shared with the Government by posting on the Government provided SharePoint site, page 11:

Is there a limit to the amount of Contractor PIV Cards the Government will sponsor?

Answer: PIV cards are given to only contractors who need access to the Government provided Sharepoint site. Not every person working on the contract will receive PIV cards.

12. On page 13, Each piece of art should only be used no more than twice within a 200 Sq area throughout the facility.

Is it supposed to be 200 sqft?

Does this mean that pieces of Art can be repeated throughout the facility and even up to 2 times in a room that is 20’ x 10’?

Answer: Yes, correct.

13. PWS Section 16.2.10 Equipment Reuse and Disposal Plan, page 16:

Is Attachment S the most current Inventory of Reuse Equipment?

Will the Contractor have an opportunity to go and inventory the equipment as well?

How many locations is there potential Reuse Equipment at that will need to be moved to the new facility?

Will the reuse equipment list be adjusted due to the timing of this inventory (for example, if more items have been purchased since this list was generated or larger equipment is now no longer going to be re-used)?

Answer: Contractor will have opportunity to conduct inventory with BOPC administrative Officer. The administrative officer will have details of proposed incoming equipment (if any). Equipment will be primarily at the current Beaumont facility and the HOU holding items at the main facility that will need to be transferred to new facility.

14. PWS Section 16.3.4 Transition Plan, page 17: The Transition Plan has listed in it the Day in the Life Plan however, there is no other mention of it in the rest of the document to include section 17.5 Staff Training and Orientation (pg. 26).

Is the Contractor responsible for the execution of the Day in the Life Exercise or just to create the plan?

Answer: Only creation of the plan. Resident engineer and End user Management will coordinate exercises for staff.

15. PWS Section 17.1 Acquisition Packages Development, page 21: “Work with the identified Government contracting office to submit complete procurement packages for award.”

Does this mean that the contractor is submitting the packages for award?

Answer: No. Packages will be submitted through eCMS by the Government. However, the IOTA contractor should work with the contracting officer to make sure that the packages that are being submitted are “complete” prior to the packages being submitted.

16. PWS Section 17.4 Activation Services and Post Occupancy Support, page 25: “Contractor is responsible for the daily cleaning of the job site, debris removal and appropriate disposal (final site sterilization).”

What exactly does this mean?

Is the Contractor to hire a cleaning service to maintain the building after BOD or are they responsible for the removal of dunnage from the equipment during the Outfitting Process?

Answer: During construction contractor is responsible for cleaning efforts to maintain a safe environment. After construction completion site should clear of any construction materials and debris.

17. PWS Section 17.1 Acquisition Packages Development, page 21: “Work with the identified Government contracting office to submit complete procurement packages for award.”

Will the Contractor be working with the Government to coordinate their NAC packages?

Or will these packages already be in process due to the longer processing time, the radiology equipment in particular?

Answer: An internally assigned VA POC will coordinate NAC package creation with Logistics Acquisition Specialist.

18. PWS Section 17.1 Acquisition Packages Development, page 21: “The contractor shall develop procurement packages in coordination with Interior Designer and End User Designee for items to be procured based on information provided by end users and VA Interior Designers during user group meetings.”

Who will be responsible for submitting the 6550 forms, VARS requests and FITARA/BTT requests?

Will this be managed by someone on the Government?

Answer: Assigned VA Interior Design rep.

19. Will space be allocated for the IOT&A Contractor either at the main facility or on-site FAPM trailer?

Answer: Contractor will be able to use space at construction site to set up. Any space request at the main facility will have to be approved via front office facility space planner.

20. PWS Section 17.1 Acquisition Packages Development, page 22: “The Interior Designer and end user designee (AO, Secretary or identified employee within service) shall submit the VA Form 2237 requests for identified interior and equipment needs.”

Is the Interior Designer cited in this sentence referring to the VA Interior Designer or the IOT&A

Contractor Senior Designer?

Answer: VA Interior Designer

21. PWS Section 17.4 Activation Services and Post Occupancy Support, page 25: The Interior Design Team should be involved in furniture installations, walk-throughs, and sign-offs of installations.

Please explain who comprises the “Interior Design Team”?

Answer: There is 1 main interior designer that will be assigned to project. The whole interior design team consist of 5 individuals.

22. PWS Section 17.2: Will the contractor be required to store OIT Equipment at the contracted warehouse?

Answer: All OIT equipment will be housed at an approved VA location per OIT management decision.

23. PWS Section 1.0: What is the projected BOD for the project. PWS references July 2027 with no further details.

Answer: Current BOD has been updated to April 26, 2027.

24. PWS Section 17.3: Will the contractor be required to provide box labels, markers, and tape for movement of personnel files and supplies?

Answer: YES