Amendment 36C26326Q0558 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 04-22-2026

656-26-3-065-0029

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

36C26326Q0558

X

X X

See CONTINUATION Page 656-3660160-065-828100-2520-010041080 656-26-3-065-0029 x one

Amendment 0001 to Solicitation 36C26326Q0558.

The purpose of this amendment is to:

Publicize questions from potential offerors and answers from the Government.

John Milroy

VA-VHA-RPOC-2023-0067

CONTINUATION PAGE

Serialized Devices — Inventory Required to Price

Question 1: The Statement of Work requires maintenance, repair, testing, and potential send-out repair of serialized devices, including but not limited to handpieces, drills, shavers, and telescopes. Given the variability in labor time, parts cost, OEM requirements, and turnaround constraints for serialized devices, offerors are unable to reasonably price this requirement without visibility into current inventory levels.

• Will the Government provide a current inventory count of serialized devices, broken out by category (e.g., orthopedic handpieces, shavers, drills, telescopes) including Make & Model number? Information in Spreadsheet

• Establish a separate CLIN for serialized device send-out repairs (e.g., NTE or T&M), or

• Implementing a capitated serialized device CLIN based on an agreed inventory baseline? The Government is not setting up NTE or T&M or capitated CLIN. This is a firm fixed price contract to provide these preventative maintenance and repair services.

On-Site Tray Maintenance — Required Presence (Not Throughput)

Question 2: The solicitation requires monthly on-site PMs of surgical sets but does not specify expected on-site presence (number of days per month). Because staffing and mobile unit deployment must be priced in advance, offerors cannot reasonably estimate labor requirements without a baseline expectation.

• Will the Government provide an estimated number of on-site days per month historically required to complete tray preventative maintenance at St. Cloud VAMC? One (1) to two (2) days per month for tray Preventative Maintenance.

Case Carts — Inventory and Annual Repair Exposure

Question 3: The Scope of Work includes maintenance and repair of surgical case carts, including caster replacement and welding. To reasonably estimate parts and labor exposure, please provide:

• The current number of surgical case carts in service-Attached in spreadsheet

• The average number of carts receiving caster replacement annually over the past 12–24 months (if available) The Government does not have data available for caster and work completed in the last 1-2 years.

• Make/Model of case carts in service- Attached in spreadsheet

Question 4: The solicitation includes the requirement that “the Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller” for medical equipment and replacement parts. For a surgical instrument maintenance and repair services contract supporting a multi OEM environment, this requirement appears to conflict with industry standard SPS service models, where contractors utilize OEM authorized parts and OEM repair channels without being the OEM or an authorized dealer for each individual manufacturer.

Please clarify whether the Government’s intent is that the Contractor:

• (a) Must be the OEM or authorized dealer/distributor for every instrument manufacturer represented in the facility inventory, or

• (b) May utilize OEM authorized replacement parts and documented OEM approved repair processes, including OEM or OEM authorized third party service where required, without the Contractor holding dealer/distributor status for each OEM- This is the Government’s intent.

See attached document: Serialized Inventory for SPS.