36C26324Q0255 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C263-24-AP-0495

618-24-2-6023-0015 36C618 Department of Veterans Affairs Minneapolis VAMC One Veterans Drive Minneapolis MN 55417 Robert Bennett robert.bennett8@va.gov 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 To all Offerors/Bidders

36C26324Q0255 02-26-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 3/5/24 X The purpose of this amendment is to answer questions posed by potential vendors to this solicitation.

Please see attached vendor questions 2-26-24.

Please see attached Statement of Work and take note of paragraph 3.d highlighted in red ink.

Due date for quotes is extended to 3-5-24 at 1:00 PM

Traci Johannes Contracting Officer Questions Concerning Solicitation:

36C26324Q0255: Medical Gas Testing Minneapolis VA Medical Clinic

1. Question: On page 4, section 3, paragraph C of the solicitation states: The Contractor shall provide labor and materials to perform the required annual inspection and certification of the critical components of the piped medical gas systems including: Could you clarify what certification of the med gas system you are requesting? Typically, on these types of projects we provide a report detailing the findings of the inspection and any required (life safety) or suggested (to meet NFPA 99 code) corrective actions.

A: Contractor would certify that the systems comply (Pass/Fail). The inspection report would list the deficiencies. Depending on difficulty, the VA would repair some items. More difficult and time-consuming items would be repaired by the contractor.

2. Question: The SOW only refers to inspection, testing and certifying, however, the price/cost schedule has item numbers for each year (0001, 1001, 2001, 3001, 4001) to complete inspection, testing and certifying. There is also item numbers for repairs to med gas devices (0002,1002,2002,3002,4002). Could you please define the scope of repairs and a list of med gas devices that are to be included in the price/cost schedule? Is there a list of know deficiencies throughout the med gas systems? If so, what of those repairs are to be included in this proposal?

A: In the event something needs repaired, we will have funds set aside to do these repairs. If the system needs to be replaced a separate contract and SOW would need to be created. Systems are brought up to code during renovation projects.

STATEMENT OF WORK

Minneapolis Veteran Affairs Health Care System “Medical Gas Testing”

1. Introduction:

a. Medical gas systems are critical to patient care. These systems need to be tested on an annual basis to ensure they compliant with the National Fire Protection Association (NFPA) and Compressed Gas Association (CGA) guidelines. The inspection shall include testing of inlets/outlets, zone valves, area alarm tests., manifold evaluation, master alarm panel testing, and source evaluations.

2. Objectives:

a. Establish a Base plus four-year contract with a qualified contractor that is able to provide inspection, testing and repairs to the Medical Gas System at the Minneapolis VA. Contract will be awarded on Lowest Price Technically Acceptable (LPTA).

3. Statement of Work:

a. One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation.

b. There are two master alarm panels and approximately 40 alarm panels, 87 medical gas zones and 3410 outlets located throughout the Minneapolis VAHCS facility. There are some exempted outlets that are considered high risk and shall be handled at the discretion of the Contractor. All exempted outlets shall be clearly identified on all reports given to the VAHCS.

c. The Contractor shall provide labor and materials to perform the required annual inspection and certification of the critical components of the piped medical gas systems including:

· Master and area alarms will be tested for proper operation and checked for correct labeling listing areas monitored and emergency instructions if the alarm is activated. Master alarm panels will be tested for all NFPA required signals from source equipment and for proper operation.

· All source equipment will be reviewed for NFPA 99C compliancy. This includes all medical gas manifolds (nitrogen, nitrous oxide, carbon dioxide, etc.), bulk oxygen system, medical air compressor and Surgical vacuum pump.

· Automatic pressure switches

· Shutoff valves (ambient leakage only)

· Flexible connectors

· Outlets (wall, ceiling, and boom arm)

d. All testing will comply with NFPA 99 standards. Medical gas outlets shall be tested for:

· Flow

· Functionality

· Purity

· Particulates

e. Inspections will be performed between April 1 and May 30 each year.

f. Inspections will not interrupt patient care. This will require inspections to be performed during regular hours and after hours. All Contractor employees shall be accompanied by Engineering Staff or VA Security Police to access all required work areas. The work shall be scheduled and set up at least 48 hours in advance of work to be performed, with notification and acceptance from Facilities Engineering, any affected departments and VA Police of the VAHCS.

g. Documentation shall be completed and include all necessary information to comply with all JCAHO requirements. The Contractor shall provide complete service reports to the Contract Officer Representative (COR) within 10 working days of completion of each series of testing.

4. Medical Gas Inspector Qualifications and Equipment:

a. Any personnel representing the contractor and performing the actual inspections shall hold he a valid Medical Gas inspection certification (ASSE 6020) or Medical Gas Verifier certification (ASSE 6030).

b. Contractor will ensure all qualifications meet the requirements as stated in the most updated version of NFPA99. the Medical Gas Verifier 6030 certification. Contractor must provide certification with proposal.

c. The Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the VAHCS, presented upon initial contract issuance and each time certificates are updated. Each Service Technician shall be trained and qualified to test and repair the equipment they are dispatched to diagnose, repair and/or perform maintenances services upon.

5. Working hours:

a. Anticipated hours of work will be Monday through Friday from 7:00 am – 5:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays.

Observed Federal Holidays:

Christmas Day

6. Submittals:

a. Provide ASSE 6020 Medical Gas Inspector and/or 6030 Medical Gas Verifier certifications with proposal.

7. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the patients, visitors and MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.

b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

8. Security:

a. Contractor will complete all documents require to obtain a security badge. A temporary badge will be issued until background checks are complete. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project.

b. Contractor’s Technicians are required to check in with the designated representative or COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information.

9. Parking/Storage:

a. Parking is available in parking lots 11, 43A and 43B for vehicles (Automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers, or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

END

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