36C26324Q0255 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C263-24-AP-0495

618-24-2-6023-0015 36C618 Department of Veterans Affairs Minneapolis VAMC One Veterans Drive Minneapolis MN 55417 Robert Bennett robert.bennett8@va.gov 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 To all Offerors/Bidders

36C26324Q0255 02-09-2024

X X X 3/1/24 at 1:00 PM X The purpose of this amendment is to answer questions posed by potential vendors to this solicitation

Please see attached vendor questions 2-9-24. Note: A site visit is authorized. The information is in the vendor questions.

Due date for qu otes is 3-1-24.

Traci Johannes Contracting Officer Questions Concerning Solicitation:

36C26324Q0255: Medical Gas Testing Minneapolis VA Medical Clinic

1. Question: Is a certified ASSE 6040 medical gas maintenance Personnel certification also acceptable? This is the industry standard for technicians to do maintenance and testing in medical hospitals. The 6020 certification is designed to be a state inspector and is only typically used at the time of new construction for rough in inspections. We employ 6030 and 6040 techs.

A: Yes, ASSE 6040 would be acceptable.

2. Question: Section 3.c.f states inspections will not interrupt patient care. This will require inspections to be performed during regular hours and after hours. What percentage of the medical gas outlets will need to be inspected after hours Monday through Friday?

A: Patient care is a fluid situation at the MVAHCS. I would estimate 25% would be after normal dayshift hours.

3. Question: Section 2.a and pricing CLIN’s 0002, 1002, 2002, 3002 and 4002 states contractor to make repairs to the Medical Gas System. Can you provide an annual cost for repairs on the med gas systems over the past 5 years to give us an idea of annual repair budget? If not, please see question #3 below?

A: Under this inspection contract, there is funding set aside for repairs. If repairs exceed that amount (annually) we would need to create a new contract to have items repaired. Our maintenance shop will do some repairs in house.

4. Question: Would the VAMC provide a budget price to be used by all contractors for pricing CLIN’s 0002, 1002, 2002, 3002 and 4002. Providing the most accurate price quote for repairs is completed after each inspection. Pricing for repairs is then based on the results of an actual inspection and actual quantity of the required repairs. This approach makes sense to the entire project team as the VAMC only pays for the required repair?

A: There will be funds set-aside for these CLIN’s. The MVAHCS will decide if the repairs will be done in-house or allow the contractor to perform the repairs. If repairs exceed the CLIN, a separate contract will need to be established for these repairs.

5. Question: Please provide complete drawings detailing the current medical gas system?

A: Drawings are available but not up to date. There is no guarantee on accuracy.

6. Question: Please provide a list containing source equipment (pumps, compressors, manifolds, etc.) for nitrogen, nitrous oxide, carbon dioxide, oxygen system, compressed medical air and Surgical vacuum.

A: (2ea) Medical Vacuum pumps replaced 12/2023, (6 each) pumps and manifolds are: nitrogen, nitrous oxide, carbon dioxide. Oxygen is on a bulk system.

7. Question: Please provide information on Type of piping to include brazed, soldered, MediTrac pipe, connections, and location and quantities of flex connectors

A: Copper Brazed. Unsure about flex connectors. Pin index connections, DISS in OR ceilings.

8. Question: Please provide a List of alarm panels connected to emergency power and power feed location, make and model of all alarm panels

A: Beacon Medaes. All connected to emergency power.

9. Question How are repairs to be determined per scope of work (equipment or components included or total dollar value for each repair occurrence?

A: MVAHCS will determine if repairs will be done in house or have contractor do repairs. Funding will be set aside for repairs.

10. Question: Please announce a time and date for a site visit.

A: The SOW in paragraph 3A authorized contractor to come out for a site visit. The following dates are authorized: Feb 15 – 8 AM to 12 noon. Feb 20 – 8 AM to 4 PM. You may contact Carl Berning at carl.berning@va.gov or telephone at 612-629-7888 to schedule.

STATEMENT OF WORK

Minneapolis Veteran Affairs Health Care System “Medical Gas Testing”

1. Introduction:

a. Medical gas systems are critical to patient care. These systems need to be tested on an annual basis to ensure they compliant with the National Fire Protection Association (NFPA) and Compressed Gas Association (CGA) guidelines. The inspection shall include testing of inlets/outlets, zone valves, area alarm tests., manifold evaluation, master alarm panel testing, and source evaluations.

2. Objectives:

a. Establish a Base plus four-year contract with a qualified contractor that is able to provide inspection, testing and repairs to the Medical Gas System at the Minneapolis VA. Contract will be awarded on Lowest Price Technically Acceptable (LPTA).

3. Statement of Work:

a. One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation.

b. There are two master alarm panels and approximately 40 alarm panels, 87 medical gas zones and 3410 outlets located throughout the Minneapolis VAHCS facility. There are some exempted outlets that are considered high risk and shall be handled at the discretion of the Contractor. All exempted outlets shall be clearly identified on all reports given to the VAHCS.

c. The Contractor shall provide labor and materials to perform the required annual inspection and certification of the critical components of the piped medical gas systems including:

· Master and area alarms will be tested for proper operation and checked for correct labeling listing areas monitored and emergency instructions if the alarm is activated. Master alarm panels will be tested for all NFPA required signals from source equipment and for proper operation.

· All source equipment will be reviewed for NFPA 99C compliancy. This includes all medical gas manifolds (nitrogen, nitrous oxide, carbon dioxide, etc.), bulk oxygen system, medical air compressor and Surgical vacuum pump.

· Automatic pressure switches

· Shutoff valves (ambient leakage only)

· Flexible connectors

· Outlets (wall, ceiling, and boom arm)

d. Medical gas outlets shall be tested for:

· Flow, All outlets

· Functionality, all outlets

· Purity, This shall be performed on 25 percent of the zones with 0.45 um filter per NFPA 99 standards.

e. Inspections will be performed between April 1 and May 30 each year.

f. Inspections will not interrupt patient care. This will require inspections to be performed during regular hours and after hours. All Contractor employees shall be accompanied by Engineering Staff or VA Security Police to access all required work areas. The work shall be scheduled and set up at least 48 hours in advance of work to be performed, with notification and acceptance from Facilities Engineering, any affected departments and VA Police of the VAHCS.

g. Documentation shall be completed and include all necessary information to comply with all JCAHO requirements. The Contractor shall provide complete service reports to the Contract Officer Representative (COR) within 10 working days of completion of each series of testing.

4. Medical Gas Inspector Qualifications and Equipment:

a. Any personnel representing the contractor and performing the actual inspections shall hold he a valid Medical Gas inspection certification (ASSE 6020) or Medical Gas Verifier certification (ASSE 6030).

b. Contractor will ensure all qualifications meet the requirements as stated in the most updated version of NFPA99. the Medical Gas Verifier 6030 certification. Contractor must provide certification with proposal.

c. The Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the VAHCS, presented upon initial contract issuance and each time certificates are updated. Each Service Technician shall be trained and qualified to test and repair the equipment they are dispatched to diagnose, repair and/or perform maintenances services upon.

5. Working hours:

a. Anticipated hours of work will be Monday through Friday from 7:00 am – 5:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays.

Observed Federal Holidays:

Christmas Day

6. Submittals:

a. Provide ASSE 6020 Medical Gas Inspector and/or 6030 Medical Gas Verifier certifications with proposal.

7. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the patients, visitors and MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.

b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

8. Security:

a. Contractor will complete all documents require to obtain a security badge. A temporary badge will be issued until background checks are complete. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project.

b. Contractor’s Technicians are required to check in with the designated representative or COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information.

9. Parking/Storage:

a. Parking is available in parking lots 11, 43A and 43B for vehicles (Automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers, or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

END

Page 1 of

Page 1 of

Page 1 of