36C26324Q0255_1.docx

SUBJECT*

Medical Gas Testing Minneapolis VAMC

GENERAL INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contract Specialist Robert Bennett robert.bennett8@va.gov 319-339-7079

PLACE OF PERFORMANCE

One Veterans Drive

Minneapolis MN

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

STATEMENT OF WORK

Minneapolis Veteran Affairs Health Care System “Medical Gas Testing”

1. Introduction:

a. Medical gas systems are critical to patient care. These systems need to be tested on an annual basis to ensure they compliant with the National Fire Protection Association (NFPA) and Compressed Gas Association (CGA) guidelines. The inspection shall include testing of inlets/outlets, zone valves, area alarm tests., manifold evaluation, master alarm panel testing, and source evaluations.

2. Objectives:

a. Establish a Base plus four-year contract with a qualified contractor that is able to provide inspection, testing and repairs to the Medical Gas System at the Minneapolis VA. Contract will be awarded on Lowest Price Technically Acceptable (LPTA).

3. Statement of Work:

a. One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation.

b. There are two master alarm panels and approximately 40 alarm panels, 87 medical gas zones and 3410 outlets located throughout the Minneapolis VAHCS facility. There are some exempted outlets that are considered high risk and shall be handled at the discretion of the Contractor. All exempted outlets shall be clearly identified on all reports given to the VAHCS.

c. The Contractor shall provide labor and materials to perform the required annual inspection and certification of the critical components of the piped medical gas systems including:

· Master and area alarms will be tested for proper operation and checked for correct labeling listing areas monitored and emergency instructions if the alarm is activated. Master alarm panels will be tested for all NFPA required signals from source equipment and for proper operation.

· All source equipment will be reviewed for NFPA 99C compliancy. This includes all medical gas manifolds (nitrogen, nitrous oxide, carbon dioxide, etc.), bulk oxygen system, medical air compressor and Surgical vacuum pump.

· Automatic pressure switches

· Shutoff valves (ambient leakage only)

· Flexible connectors

· Outlets (wall, ceiling, and boom arm)

d. Medical gas outlets shall be tested for:

· Flow, All outlets

· Functionality, all outlets

· Purity, This shall be performed on 25 percent of the zones with 0.45 um filter per NFPA 99 standards.

e. Inspections will be performed between April 1 and May 30 each year.

f. Inspections will not interrupt patient care. This will require inspections to be performed during regular hours and after hours. All Contractor employees shall be accompanied by Engineering Staff or VA Security Police to access all required work areas. The work shall be scheduled and set up at least 48 hours in advance of work to be performed, with notification and acceptance from Facilities Engineering, any affected departments and VA Police of the VAHCS.

g. Documentation shall be completed and include all necessary information to comply with all JCAHO requirements. The Contractor shall provide complete service reports to the Contract Officer Representative (COR) within 10 working days of completion of each series of testing.

4. Medical Gas Inspector Qualifications and Equipment:

a. Any personnel representing the contractor and performing the actual inspections shall hold he a valid Medical Gas inspection certification (ASSE 6020) or Medical Gas Verifier certification (ASSE 6030).

b. Contractor will ensure all qualifications meet the requirements as stated in the most updated version of NFPA99. the Medical Gas Verifier 6030 certification. Contractor must provide certification with proposal.

c. The Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the VAHCS, presented upon initial contract issuance and each time certificates are updated. Each Service Technician shall be trained and qualified to test and repair the equipment they are dispatched to diagnose, repair and/or perform maintenances services upon.

5. Working hours:

a. Anticipated hours of work will be Monday through Friday from 7:00 am – 5:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays.

Observed Federal Holidays:

Christmas Day

6. Submittals:

a. Provide ASSE 6020 Medical Gas Inspector and/or 6030 Medical Gas Verifier certifications with proposal.

7. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the patients, visitors and MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.

b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

8. Security:

a. Contractor will complete all documents require to obtain a security badge. A temporary badge will be issued until background checks are complete. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project.

b. Contractor’s Technicians are required to check in with the designated representative or COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information.

9. Parking/Storage:

a. Parking is available in parking lots 11, 43A and 43B for vehicles (Automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers, or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

END

SOURCES SOUGHT NOTICE

Before responding please carefully read and consider the following:

Medical Gas Testing for the Minneapolis VA Medical Clinic. This is a Sources Sought Announcement Only and no solicitation is currently available. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this Sources Sought Notice, a solicitation announcement may be posted. A response to this Sources Sought Notice is not an adequate reply to a potentially forthcoming solicitation.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. Furthermore, the Government reserves the right to cancel this requirement at its discretion. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 238990, All Other Specialty Trade Contractors, size standard is $19 Million. NOTE: Please ensure that the System for Award Management (SAM) indicates this NAICS code if you are interested in the requirement.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/part-52

Description of Services

· See attached Statement of Work

Only firms seriously interested and truly capable should send their information and/or capability statement and any questions by email to robert.bennett8@va.gov no later than 1:00 PM Central Time, January 16, 2024.

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