SF30 36C26323Q0983 0001 RESPONSE TO QUESTIONS.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 John Becker john.becker3@va.gov

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26323Q0983

08-28-2023

X

X X

August 31, 2023, 11:00 AM Central Time

X one (1)

The purpose of this Solicitation Amendment is to provide a response to solicitation questions. The offer due date and time remains unchanged.

See second page for a list of questions and responses.

John Becker Contracting Officer

VA-VHA-2020-BEE57D1B

The purpose of this Amendment is to respond to solicitation questions.

1. QUESTION: Is this a new project or do they already have this service from another vendor and are just rebidding it?

RESPONSE: A current contract is in place. Due to delays in an on-site construction project, this contract is being announced to continue services until the construction project has completed. Although this contract includes options, there is no guarantee whether they will be exercised.

2. QUESTION: Why does the second aide need to be there until 10 PM if the actual tech is done at 3:30? The aide can’t run the equipment. What will the second tech be doing?

RESPONSE: The MRI Assistant will be working evenings inside the department with VA night shift people. The second aide will assist in the hospital MRI department.

• 1 MRI tech to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 1:30pm to 10:00pm Monday-Friday (in the MRI department) (this Assistant will be working with two VA staff MRI Technologist).

Construction happens at night around the VA sometimes the night shift may have to be moved to days due to interruption in our schedule, the Assistants hours may be shifted to the weekend because of the interruption.

• The possibility to work weekends would be for all three individuals using overtime, there are hours written into the contract for overtime hours.

3. QUESTION: In the RFP you state no overtime will be approved but in the price sheets you have calculated overtime. Please clarify.

RESPONSE: There is a high probability that overtime may be needed on occasion.

• 1 MRI tech to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 1:30pm to 10:00pm Monday-Friday (in the MRI department) (this Assistant will be working with two VA staff MRI Technologist).

Construction happens at night around the VA sometimes the night shift may have to be moved to days due to interruption in our schedule, the Assistants hours may be shifted to the weekend because of the interruption.

4. QUESTION: Are you asking that the MRI technologist to work 7-10 pm? The request is for one FTE (full time employee) MRI tech. And 2 assistants. However, based on the assistants needed and hours that means the MRI tech would be working 7am-10pm and possibly weekends. Please see below.

II. The MRI Assistants 1 and 2 shifts shall be:

4.4.1 Assistant 1: Monday through Friday 7:00 AM to 3:30 PM (equates to 40 hours per week)

4.4.1.1 Hours are subject to change depending on government needs.

4.4.2 Assistant 2: Monday through Friday 1:30 PM to 10:00 PM. Saturday and Sunday coverage may be required.”

RESPONSE: The requirement is for:

• 1 MRI tech to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 7:00am to 3:30pm Monday-Friday (in the MRI trailer)

• 1 MRI Assistant to work 1:30pm to 10:00pm Monday-Friday (in the MRI department) (this Assistant will be working with two VA staff MRI Technologist).

Construction happens at night around the VA sometimes the night shift may have to be moved to days due to interruption in our schedule, the Assistants hours may be shifted to the weekend because of the interruption.

5. QUESTION. Would the VA consider an equivalent alternative for FDA Approved Mobile MRI

Trailer, Siemens Aera 1.5 TESLA, contract line item 0001AA?

RESPONSE: Current MRI technology on site is a 1.5 Siemens Aera. We want to match the system that is already on site to assist in alleviating our current capacity issues with specialty exams. With both MRIs the same, scanning protocols will remain standardized to our facility protocols, all studies can be scanned on either system. This will reduce the variability of images presented to the Radiologists for interpretation. When we speak about protocols, we are talking about the software used to process the MRI images. So yes, there are software compatibility issues. We would have to build and test 169 protocols. Also, we have a large liver scanning program and patients are being followed with multiples scans.

Same system makes comparisons easier for the Radiologists.