36C26321P0182_1.docx

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Z1DA

PN: 636-20-921, Remove and Replace Automatic Doors (OM) Emergency 68102-2077 36C26321R0051 N 238290 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 111 South 18th Plaza, Suite C38 Omaha NE 68102-2077 Jennifer Smith Contracting Specialist Jennifer.Smith19c497@va.gov 402-996-3510 36C26321P0182 $17,600.00 12-18-2020 Keystone Glass Company 115071250 4445 South 76th Circle Omaha

NE

68127 https://www.va.gov/ Department of Veterans Affairs Jennifer.Smith19c497@va.gov Contracting Specialist

STATEMENT OF WORK (SOW)

NWIHCS Omaha VA Medical Center 4101 Woolworth Ave Omaha, NE 68105

Remove and Replace Automatic Doors

PN: 636-20-921

General Description Work: Period of Performance is 70 calendar days from Award, to include material lead time.

The contractor will provide all labor and materials needed to remove and replace two (2) existing automatic doors at the Omaha VA Medical Center. One door at the Education Conference Room (ECR) entrance and one at the Emergency Room (ER) entrance (as shown in the schematic sections below).

Doors are to be removed and replaced with a single sliding glass door that offers a “breakaway” capability on only the sliding half of the door. The automatic slider should have characteristics the same, or equal to a BESAM SL500 door, included but not limited to proper glazing, hardware, and breakaway force requirements. If using an equivalent door, offeror shall clearly identify characteristics per FAR 52.211-6. The contractor shall submit the make & model of the sliding door with their proposal as approval by VA will be needed at time of award.

· All work of removal and replacement of doors to be the exterior facing doors. Interior vestibule doors to remain.

· During ER door operations, the contractor is responsible for redirecting patients from the main entrance to the ER with signage approved by the VA COTR

· The automatic doors shall offer a motion sensor to allow traffic to enter and exit as they approach the door. Handicap switch not needed.

· The final installation should mimic the automatic doors at the front entrance of the VA Medical Center as shown in the below photos.

· The doors shall be sealed properly from weather conditions, to include caulking. Contractor is required to fill in the sides of the sliding glass door border with material that matches the door frames with additional caulking as necessary to provide a functional unit free of leaks or openings. Touch up damaged factory finishes, repair painted surfaces with touch up primer.

· Upon closure the doors should not allow room for fingers to pry the door open and upon project punchout the contractor is required to exhibit that these doors with withstand outside breach. This breakaway feature must meet NFPA requirements (see attachment). These requirements states, the force required to operate the door leaf in the direction of travel is not more than 30 lbf (133 N) to set the leaf in motion and is not more than 15 lbf (67 N) to close the leaf or open it to the minimum required width.

· Contractor to provide adequate training on the operation of the door and the preventative maintenance required. A training schedule shall be developed and submitted by the contractor and approved by the Resident Engineer at least 14 days prior to the planned training.

· Must provide O&M manuals upon completion.

· SALIENT CHARACTERISTICS AND SIZES OF REPLACEMENT DOORS:

· Color: Dark Bronze anodized to match existing doors at front entrance.

· Thickness: 1’’ overall, clear fully tempered glass

· Mains power Supply: V AC -10% to 240 V AC +10%, 50/60 Hz fuse 10 AT

· Power consumption: Max. 250 W

· Auxiliary voltage: 24 V DC, 1 A

· Bi-parting Non-panic: T-2 220 lb./leaf (100 kg/leaf)

· Single Slide with panic: T-R/L: 220 lb/leaf (100 kg/leaf)

· Clear opening: Single Slide: T-R/L: 367/16"– 847/16" (926 – 2145 mm)

· Opening and closing speed: To be adjusted to comply with ANSI/BHMA A156.10.

· Hold open time: 0-60 seconds. To be adjusted to comply with ANSI/BHMA A156.10.

· Ambient temperature: -4°F to 122°F (-20 °C to +50 °C)

· Relative humidity: Max. 85% (non-condensing) material

· ER Door Size:

· Height: 8 ft

· Width: 7 ft 6’’

· Currently a Single Sliding Door

· ECR Door Size:

· Height: 7 ft 2.5’’

· Width: 9 ft

· Currently a Double Sliding Door

The contractor will work with Police and Engineering to ensure that the existing PIV card readers in both areas are properly disconnected prior to removal. Upon completion, be properly connected to the VA PIV card system for remote scheduling of when the PIV card feature shall be activated each day. The Contractor shall provide 24-month warranty period and verify operation of the doors. In the event that doors are not operational due to defects in this period contractor to respond to VA representatives request for on site service within 24 hours. There shall be at least one (1) scheduled update near the end of the first year’s warranty period, at which time the Contractor shall ensure that the doors are fully functional and address any concerns the VA representative may have.

The contractor shall relocate interfering equipment and ceiling tiles, as necessary, while maintaining infection control standards and must return all equipment back to its original condition. The contractor should leave the interior vestibule door closed and in the lock position upon conclusion of work each night, and during work unless approved by the COR with a corresponding ICRA/ILSM approved by safety, engineering, patient safety and infection control. The contractor is responsible for providing a barrier around the construction site to prevent outside entry of VA employees.

The contractor will be responsible for disposal of all trash and removal of all equipment at the end of each working day. The VA will not be responsible for storage of equipment, materials, or tools.

In the event carpet, ceiling tiles, wall or associated areas in the construction site should be damaged the contractor is responsible for full restoration to original condition.

From previous work and spot checking, asbestos is not expected. However, if asbestos is found during construction, all work must stop, and the COR notified immediately.

It is the contractor’s responsibility to properly assess the working conditions and include in the bid any specialty equipment, training, additional time, personnel, or safety equipment to perform the work safely and in compliance with all applicable local, State, and Federal regulations.

Notice to Proceed will be issued at time of award. Within 5 days of award, the contractor will be required to attend a kickoff meeting. An ILSM (interim life safety plan) and ICRA (infectious control risk assessment) will be discussed at the kickoff meeting and the approved plans to be posted at the job site. In addition, the contractor shall provide lead times, schedules, and a construction phasing plan. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR one week in advance of the proposed date of starting work in each specific area of site, building or portion thereof if changes to the phasing plan should exist. The phasing plan should be submitted 2 calendar days prior to kickoff meeting. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor. In the event the schedule is to be changed for any reason the contractor is responsible for notifying the contracting officer representative within 2 working days.

Contractors will be required to phase construction to limit impacts to the staff and veterans that utilize the entrances.

The contractor should perform all work during normal business hours, after hours, and on weekends to achieve the period of performance. The ECR and ER doors can be completed during normal business hours (8:00am– 4:30pm CST), after hours, and weekends after a schedule is approved by the COR. Due to the ongoing screening process that occurs at the ER and ECR entrance, the proposed plan should include the expected time that each door will remain decommissioned and not operational. Only one door should remain not operational at one time. The planned phasing and schedule will be provided to the Government as part of the bid package. Finalized phasing and schedule will be subject to Government approval and will be provided to the Government no less than 2 calendar days prior to kickoff meeting. Changes to the phased plan should be presented within 24 hours to VA representatives based on delays in material, shortage in labor, or other unforeseen circumstances from initial plan presented 2 calendar days prior to kickoff.

Recycling Requirement: The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. The contractor will provide a list to include weight of each type of material that is recycled. Removal of all recyclables and landfill waste is the responsibility of the contractor, see 01 74 19 Construction Waste Management (attached).

Project Reporting: The contractor will be required to provide an efficient method of document transmittal. The preferred method for the government is via Submittal Exchange however, any program of equivalent capability that does not require the Government to purchase additional software is acceptable.

1. The contractor shall provide a weekly report covering activities from the previous week. The weekly report for the previous week will be shared or emailed to the COR no later than 10AM of the following Monday. This will be a more detailed but brief report covering topics the contractor determines is pertinent to report. The report will include at a minimum:

a. Any safety/environmental incidents that occurred during the week.

b. Update of the construction schedule.

c. Work plan for the current week.

General Requirements: Employees of the contractor and sub-contractors shall conduct themselves in a professional manner at all times while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct.

Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that cover the shoulders and upper arms at all times while in the medical center.

Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property as a result of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government as a result of employee misconduct.

Tobacco Use is 100% prohibited on all VA property.

Safety: Prior to commencing work, general contractor shall provide proof that a OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will supervise all work under this contract and maintain a continual presence at the work site whenever the general or subcontractors are present. In accordance with FAR 52.236-6, at all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

Assigned CP shall have OSHA 30-hour construction safety training with at least a 10-hour refresher course in the past 5 years.

Security: Contractor(s) shall obtain badges prior to work and must be worn at all times while on VA premises. It is the General Contractor’s responsibility to obtain security badges from the COR for all employees, sub-contractors and visitors that will be on site. It is the General Contractor’s responsibility to account for and return all badges that have been issued. Any lost/misplaced/unreturned badges may result in a lost badge charge.

Schematic: Current ECR Door

Schematic: ECR Door Breakaway function

Schematic: Current ECR Door Location

Schematic: Current ER Door Location

Schematic: Current front entrance (intended design)

ATTACHMENTS:

Specifications (167 pages).

Omaha VA Floor Plan 1st Floor (1 page).

NFPA 101. 7.2.1.14 (43 pages).

Risk Assessment (2 pages).

Wage Determination Douglas NE20200057 8-7-2020 (7pages).

See attached document: JA (REDACTED).

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