36C26220Q0649-0001001.pdf

RFI Questions & Answers

Project Name: Secondary Waterline Loma Linda

Solicitation Number: 36C26220q0649

Question 1

Q: The RFP states the Period of Performance is 60 Days. The SF1442 states the Period of Performance is 45 days.

Whichever period of performance is correct, this is much too short a time period if the VA expects the Contractor to employ an A/E team to develop professional engineered drawings and specifications for this project

A: 60 days

Question 2

Q: Will the VA provide the actual design and engineering requirements, including the time allowed for A/E development of 35%, 65%, 95%, and 100% submittals (example only), including the VA review time in between each submittal for each expected phase of design submittals?

A: Design per the IBC, IPC, and VA requirements. This is a simple drawing and should be created quickly using VA as-builts. VA Project Management will work with designer to provide a quick turn-over.

Question 3

Q: Is the VA going to expect hard copies of plans and specs for each submission? If yes how many copies and what size plans do they want?

A:2 Hard copies will be needed by installers on site and 1 small set for VA. Digital for VA.

Question 4

Q: Will the VA provide the Utility and Site as-built drawings that include all known UG utilities and all existing site improvements?

A:Yes

Question 5

Q: Will any temporary water lines be required during construction?

A: Final connection should take place late in the evening so as not to create disruption to building services. If so then no temp water will be needed.

Question 6

Q: Are any Hazardous Materials (transite) expected to be encountered during the demolition for this project? If so, will the VA provide the current Hazardous Materials Survey for the impacted areas?

A: Not that we know of. Yes, VA to provide has mat survey of impacted areas.

Question 7

Q: Will the VA specify how long after the bid date that the Contractor’s offer must remain valid?

A:Contractors Bids will remain valid until the awardee accepts the VA’s offer

Question 8

Q: The RFP states that the bid is due on “April May 14, 2020.” Will the VA confirm the bid date is May 14, 2020 and not April 14, 2020 which has passed?

A: May 14th 2020

Question 9

Q: When are plans available for this bid?

A:Plan was provided. Bring plan with you when you conduct the project walk.

Question 10

Q: Located between the building entry point and the point of connection to the existing 10” water main is a tree.

There is a sidewalk running parallel with the path of travel for the new water line. The sidewalk could be spared but the tree will sustain significant damage. Does the VA want to remove and replace the side walk and save the tree or save the sidewalk and damage the tree?

A:Trim the tree back without removal. Replace sidewalk if needed.

Question 11

Q: As no drawings were provided, will the VA confirm the location of the waterline at the point of connection?

Without this information an accurate proposal is difficult, will the VA furnish as built drawings of the existing site conditions and pipe basement route that the interior water line is supposed to run.

A:Yes, See plan provided.

Question 12

Q: Based upon previous work in the area, we believe the water main is about 14’ below grade, will the VA confirm the waterline depth is approx. 14’ below finish grade?

A:Waterline is approximately 14’ below grade.

Question 13

Q. There is limited access to get excavating equipment into the work site. Access through existing landscape area will probably be necessary. Will the VA allow us to access the work site via landscape around the pond as path of travel for equipment to the work site?

A:The bollards can be removed to allow access off the main entrance (near fire hydrant). The bollards will need to be replaced including grouting the bottoms once the work is complete.

Question 14

Q: Does the VA expect all landscaped areas damaged by this work to be restored with new ground cover and plantings?

A:Yes, repair damaged landscape. Before beginning any demolition work, the Contractor shall survey the site and examine the drawings and specifications to determine the extent of the work. The contractor shall take necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Loma Linda VA Medical Center Property; any damaged items shall be repaired or replaced as approved by the Resident Engineer. The Contractor shall coordinate the work of this section with all other work and shall construct and maintain shoring, bracing, and supports as required.

Question 15

Q: There are two sidewalks that pass through the work area, both providing access from the south parking area to the hospital. Will the VA accept closure of these sidewalks for the duration of work?

A: The VA will except temporary closure but not permanent closure while the work is being conducted. As you noted this is a main path for patients into the hospital.

Question 16

Q: Will the VA provide as-built drawings of the existing electrical and low voltage between building 51 and the point of entry into the building?

A:Yes

Question 17

Q: In the statement of work item 1.C says to install a 3” valve to connect to building 51, item 1.E says to install a 2” double check valve for building 1, will the VA confirm the intent is to install 1 ea. 2” double check valves into the 3” water main that will service building 51?

A:Yes, the 3” valve and 2” double detector check valve are required. The building is scheduled for demo so the 3” valve will need to be in place to shut the water off to the demo building.