36C26126R0028_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 82

36C26126R0028

X

05-26-2026

612-26-2-3166-0003

570-20-308

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Sierra Nevada Health Care System

975 Kirman Avenue

Reno NV 89502-2597

Proposals are authorized to be sent electronically via email to:

Charee.harris@va.gov

Charee Harris 775-788-5511

Project No.: 570-20-308

Project Title: Replace and Expand Chilled Water Infrastruture

Project Location: 2615 E. Clinton Avenue, Fresno, CA 93703

Description: The VA Central California Healthcare System has a requirement to replace and expand the chilled water infrastructure in accordance with the statement of work.

NAICS: 236220 - Commercial and Institutional Building Construction

Size Standard: $45 Million

This acquisition is set-aside 100% for certified/verifiable Service-Disabled Veteran Owned Small Business Concerns

(SDVOSB)

Acquisition method is competitively negotiated best value tradeoff selection process in accordance with FAR 15.103-2.

A price proposal and a technical proposal are both required. Please reference evaluation and submittal criteria.

Although not mandatory, all interested parties are strongly encouraged to attend the pre-proposal site visit.

Bid bonds, payment bonds, and performance bonds shall be required under this solicitation and any resulting contract.

The estimated magnitude of this construction project is between $20,000,00.00 and $50,000,000.00. This information is provided in accordance with VAAR 836-204.

An organized site visit is scheduled for Tuesday, June 9, 2026, at 09:30 AM Pacific Time

VA Central California Healthcare System, 2615 E. Clinton Avenue, Fresno, CA 93703. Participants are to meet at the

Engineering Building Parking Lot E facing Harvard Avenue. Please see attachment site visit details.

Wear comfortable shoes as there will be a lot of walking for this site visit.

10 915

X X 52.211-10

X

1 10:00 AM PDT

07-14-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Network Contracting Office 21

Southern Nevada Healthcare System

6900 N. Pecos Road, Building 6

North Las Vegas NV 89086

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

Charee K. Harris

Contracting Officer NCO 21

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

1. PROJECT OVERVIEW

2. SCOPE OF WORK

2.8 DESCRIPTION OF WORK

2.9 OTHER DELIVERABLES

2.10 ACCEPTANCE

2.11 CONFIDENTIALITY AND NONDISCLOSURE

E. General Requirements for Privacy Information:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.7 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-90 OFFEROR IDENTIFICATION (DEVIATION) (NOV 2025)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.4 52.223-20 AEROSOLS (MAY 2024)

4.5 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2025) (DEVIATION)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.10 MANDATORY WRITTEN DISCLOSURES

4.11 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

4.12 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.14 IT CONTRACT SECURITY

Statement of Work

Replace and Expand Chilled Water Infrastructure 570-20-308

1. PROJECT OVERVIEW

1.1 PURPOSE:

The Department of Veterans Affairs (VA) intends to replace undersized chilled water infrastructure in our main facility and associated mechanical systems. The old pipes are considered too small and unable to handle the chilled water volume needed to meet our 110 plus degree temperatures during the summer months. This project constitutes the third and final phase of this critical mechanical upgrade to our main building, the new chillers and infrastructure to the main building are complete.

2. SCOPE OF WORK

This project involves the replacement of the chilled water piping in the OPC and building 1, the chilled water pumps currently serving these areas, and any undersized fan coils in these areas. The existing pipes are too small to accommodate the required chilled water flow that is required in the summer months, and their associated risers are scattered throughout various locations in the building. These risers will be demolished and consolidated to two sets of risers, one serving the north wing of building 1 and one serving the OPC and south wing of building 1. The new piping system will be used for chilled water as well as hot water; new control valves will be provided on the hot and chilled water lines to allow for switchover during summer/ winter months.

2.1 GENERAL:

Provide all labor, materials, supplies, tools and equipment, supervision, excavation, demolition, temporary utilities, temporary services, project management and construction services necessary for the project. All work detailed in drawings and specifications shall be performed. The contractor shall submit a Request for Information to clarify any work or unforeseen issues. Construction will comply with plans, specifications and applicable VA design guides.

2.2 WORK REQUIRED – CIVIL:

Work to be done as part of the scope of this project will include:

The proposed exterior routing of the CHW will be a direct route from the proposed point of connection to the proposed point of entry back into the building. The supply and return lines will be directly buried per the requirements of the plans, specifications and VA Design

Manuals. The lines will be spaced adequately to facilitate proper soil compaction and at an elevation deep enough to meet the requirements of the frost depth in Fresno California which is 4”. Additionally, precast concrete vault and manually operated gate valves will be installed prior to re-entering the building to facilitate line isolation should it be needed.

To enter the basement, a steel casing sleeve will be Jack-and-bored beneath the existing patio area to avoid any structural disturbances. All concrete required to be removed due to the CHW installation will be replaced in-kind. Additionally, all landscaping and irrigation will be replaced within the limits of disturbance.

Due to the tight nature of the site as well as limited access, the excavation will likely need to be performed by a mini excavator which can come in widths as narrow as 3’. Although the excavation will take longer with the smaller equipment, it will allow for access to the site without damaging the adjacent flatwork.

Construction will comply with plans, specifications and applicable VA design guides.

The Contractor shall furnish the COR with a schedule of extensive phasing dates to minimize downtime as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.3 WORK REQUIRED – ARCHITECTURAL:

Where the chilled water infrastructure is routed from the fifth-floor roof to the sixth floor on the outside of the building materials and the assembly methodology will be selected such that the exterior envelope is long lasting and provides many years of trouble-free service to the VA

Fresno medical center. The exterior envelope will control moisture, air, vapor, and thermal transfer.

Materials and finishes will blend in with recent renovation projects at the Fresno VA medical center. As is good practice and complying with code references including ASHRAE 90.1 the appropriate level of exterior insulation will be provided. A continuous air, vapor, and moisture barrier on sheathing on cold formed metal framing will complete the building envelope.

Where the chilled water infrastructure is routed above existing ceiling finishes, the existing ceiling finish will need to be removed in its entirety. Once the new chilled water infrastructure is installed a new ceiling finish can be installed in the existing’s place and matching the existing layout. Existing ceiling mounted MEP fixtures will need to be supported during demolition and then reinstalled in the new ceiling finish.

Where existing interior walls need to be demoed to allow for demolition and reconstruction of the chilled water infrastructure, the new work plans will designate new wall construction that matches in-kind. To meet a two-hour rating, and where access is only possible from the room side a shaft wall construction will be most appropriate.

Non-rated interior walls will be constructed of metal studs spaced a maximum of 16” on center with 5/8” gypsum board and sound batt insulation. Full height and partial height partitions could be selected depending on adjacent room functions and sound transfer considerations.

Rated interior walls will be constructed with the appropriate UL assembly and where required within the hospital.

Renovation and construction work within an active hospital requires special considerations be made and properly accounted for by the Contractors. An Infection Control Risk Assessment

(ICRA) will need to be completed, with considerations from the Sheet Metal and Air

Conditioning National Association (SMACNA) indoor air quality guidelines for occupied buildings. ICRA Type D and Type E are currently anticipated to be the type of construction activities encountered. In addition, the patients likely to be encountered fall within the low, medium and high-risk group.

• During construction the following activities are expected to be included:

o Provide active means to prevent airborne dust from dispersing into atmosphere.

o Water mist work surfaces to control dust while cutting.

o Seal unused doors with duct tape.

o Block off and seal air vents.

o Place dust mat at entrance and exit of work area.

o Remove or isolate the HVAC system in areas where work is being performed.

o Contain construction waste before transport in tightly covered containers.

• Upon completion of construction the following activities are expected to be included:

o Wipe work surfaces with disinfectant.

o Contain any remaining construction waste before transport in tightly covered containers.

o Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.

o Remove isolation of HVAC system in areas where work is being performed.

each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.4 WORK REQUIRED – MEP (MECHANICAL):

31 new risers will be served by two or more new 10-hp chill water pumps, and two or more new 25 HP chilled water pumps connected in a common header, along with additional controls to operate the pumps and automate the seasonal changeover between hot water and chilled water. One pump set will be dedicated to the Zone coil riser, and the other to the

K-Coil riser. The existing system is manually switched over in the subbasement of Building 1;

new components will be installed to allow for automated switch over from the campus control system. The existing Building 1 subbasement hot water and chilled water pumps will be demolished.

From these main risers, branches will run down the corridors and to each of the fan coil units that required piping throughout the entire building, avoiding existing items located in the ceiling spaces. This routing will allow for the minimum impact to essential rooms of the hospital during construction and will be phased to reduce impact as well. Additionally, the condensate risers, branch piping to fan coil units, distribution piping, duct mounted coils, and chilled water coils throughout building 1 and the OPC will need to be replaced.

In addition to updating the entire chilled water infrastructure of the building, the fan coils will also be replaced, as most of them are old and not performing efficiently, thus causing the chilled water pumps to overwork, and the environments affected to not meet temperature requirements. Existing duct mounted reheat coils will be replaced with coils that will receive chilled and heating hot water throughout the building. VAV terminal units are to remain, and replacement of these units is not in the scope of this project. All existing VAV terminal unit valves, strainers, etc. are to remain.

each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.5 WORK REQUIRED – MEP (ELECTRICAL):

This project shall upgrade the existing electrical infrastructure and equipment to comply with

VA electrical systems requirements. Provide power to the four new distribution pumps located in the sub-basement in mechanical equipment room B203, drawings will also include the new

VFDs, and control panel associated with the new pumps. New power connections will be made for the new fan coil units replacing existing fan coil units. Power for controls will need to be provided at all new coils and valves. Lighting fixtures will be reused in each corridor.

Contractor to notify VA of any existing electrical code issues found and not noted on this project.

each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.6 WORK REQUIRED – FIRE PROTECTION):

The primary goal of fire life safety of this project is to provide an environment for occupants that is reasonably safe from the effects of fire and products of combustion. Applicable features of fire life safety, means of egress, fire resistive construction, site fire protection, fire protection system design, and other pertinent requirements of the VA Fire Protection Design

Manual (VA FPDM), International Building Code (IBC), Health Care Facilities Code (NFPA

99), Life Safety Code (NFPA 101), and other referenced Codes and Standards are summarized herein.

Modify the existing automatic wet-pipe sprinkler system to provide complete coverage throughout the areas of work to include upturned sprinkler heads. All materials and methods shall conform to the requirements of 2022 NFPA 13, except where specially modified by the

2021 VA FPDG. The system shall be designed using the area/ density method, hydraulically calculated for light hazard as noted on the drawings and shall include allowance per 2022

NFPA 13. The Fire Sprinkler Contractor shall perform required acceptance testing in accordance with Division 21 Specifications, including hydrostatic testing, main drain test and alarm tests in accordance with 2022 NFPA 13.

each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.7 Work Shall Include

The base portion of the project will include all labor, material, equipment and supervision to perform the required construction work on this project as shown in the drawings and specifications. Project also provides for all the necessary tie-in points to existing infrastructure. Refer to the attached drawings and specs.

A site visit is required prior to bidding.

All numbers are approximate. Contractor needs to verify all amounts. If there is a discrepancy in the amounts provided and or any condition affecting work shall be brought to the attention of the VA Representative before proceeding with the work.

The Contractor shall furnish the COR with a schedule of extensive phasing dates to minimize downtime as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

The Contractor shall be responsible for obtaining and coordinating the services of any and all third-party Contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely delivery, and documented final product.

Normal hours of operation for VA sites are 7:00 AM to 4:00 PM Monday through Friday except for Federal Holidays. Work on Saturday, Sunday, holidays, or outside the project site’s normal working hours may be required by the contractor per phasing dates and must coordinate approval by submitting a written request to the VA-COR at least two weeks prior to the proposed start of such work.

2.8 DESCRIPTION OF WORK

A. Existing Conditions

a. Before disabling any of the following systems, the contractor needs to coordinate with COR at least 10 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system at no additional cost to the government.

b. Phasing plan shall be due 30 calendar days after NTP.

c. Contractor will coordinate all work with existing work to remain and existing conditions.

d. Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

e. Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project. Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

f. On-site staging WILL NOT be provided in VA premises.

g. There will be NO contractor parking allowed on the VA campus.

h. Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

i. Demolition debris shall be recycled to the best ability of the contractor.

Reports of weight and deposition of all waste are to accompany the monthly progress payments (C&D Waste Form attached). Form also included in corresponding specification.

j. Any item damaged during removal is the contractor’s responsibility to replace with no additional cost to the government.

k. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

B. Additional Requirements

a. Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday.

b. False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing.

These covers shall be removed at the end of the construction work shift to keep them operational.

c. Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND

STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

d. Smoking is strictly prohibited in all facilities, near flammable liquids and highly combustible materials. Smoking is only authorized in designated smoking areas.

e. Security – Contractors will wear security badge in plain sight above the waist at all times. Contractors found without a badge will be immediately removed from VA property by VA Police.

f. Parking – Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

g. Tuberculosis (TB) – Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. The contractor must provide written certification, within 24 hours upon request, to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB. Refer to the contract documents for this requirement.

h. OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour

Construction Safety course certification. Proof of certification shall be on site at all times.

i. Infection Control (IC) and Safety– All contractors, construction workers and

COR’s must attend the Infection Prevention training every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site. Refer to construction documents for additional information.

j. Construction sign and copy of IC permit (attached) shall be posted in project site at all times. AllIC and dust control measures shall be implemented at all times.

k. Renovation and construction work within an active hospital requires special considerations be made and properly accounted for by the Contractors. An

Infection Control Risk Assessment (ICRA) will need to be completed, with considerations from the Sheet Metal and Air Conditioning National Association

(SMACNA) indoor air quality guidelines for occupied buildings. ICRA Type D and

Type E are currently anticipated to be the type of construction activities encountered. In addition, the patients likely to be encountered fall within the low, medium and high-risk group.

l. All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

m. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

n. All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

o. Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 72 hours prior to event with COR. For major utility system shutdowns, coordination shall be done at least 2 weeks in advance.

2.9 OTHER DELIVERABLES

A. Period of Performance: 915 Calendar days after Notice to Proceed

B. Performance and Payment bonds: Due 10 Calendar days after Notice of Award

C. Proof of Insurance: Due 10 Calendar days after Notice of Award

D. Project Schedule: Project schedule shall be provided and approved 30 days after NTP

E. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the

CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the

Contracting Officer.

F. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 15 calendar days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A.

Construction/Renovation work will be allowed to begin only after VA’s acceptance of the

Safety Plan. Contractor is responsible for providing enough project lead time to allow for

VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to

Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in Federal Register Volume 58, No. 124, June 30, 1993. In addition, any

Contractor that performs construction type work on any VA project as defined by the

Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

G. Submittals CD: As part of the closeout documentation, the contractor shall provide the

COR:

a. 4 CDs containing all the approved submittals.

b. 2 Full Sets of full-size laminated drawings of the SLD Package

H. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to include but not limited to system operation, corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor shall video tape this training for official use and forward CD (4 copies) including those training videos.

I. Warranty: Contractor shall provide a minimum one (1) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period shall start on the date of Substantial Completion.

2.10 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all of the following:

a. The Contractor has demonstrated/ verified acceptance tests per NETA Acceptance

Testing Requirements and performed by a recognized NETA or Original Equipment

Manufacture equivalent shop. Successful Test and Balance (TAB) and Direct Digital

Controls (DDC) integration have been verified. All punch list items identified during the commissioning have been resolved.

b. The Contractor has provided O&M manuals.

c. The Contractor has provided Record drawings to include a CD with all as builds CAD files, one full set, one half set and one Mylar full set.

d. The Contractor has placed and installed one set of SLD drawings in the appropriate electrical room. The SLD drawings in each room reflect the equipment located in the room. A table will be provided at the end to list which sheets are in each room to allow for future updates of the SLDs.

2.11 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S.

Government and shall be submitted to the VA-COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the

Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the

CO in writing. A mutual agreement for exchange of sensitive information or nondisclosure agreement may be required.

E. General Requirements for Privacy Information:

• Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

• Privacy Officer: The contractor will not have access to Patient Health Information

(PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

• Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal.

These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer with the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible for award.

d. The Government intends to award without negotiations, unless negotiations are in the best interest of the Government.

2. CONTRACT TYPE:

a. The contract awarded will be a firm fixed price (FFP) contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be Certified Veteran Eligibility (CVE) verified prior to the submission of proposals.

3. SUBMISSION INSTRUCTIONS:

a. Each offeror shall also provide one (1) emailed copy of the technical proposal and one

(1) emailed copy of the price proposal, to arrive on or before the due date/time to charee.harris@va.gov.

The subject line of the email must be cited RFP: 36C26126R0028. In no circumstances shall file size exceed 10MB. Multiple emails are acceptable.

b. Faxed proposals are not permitted under any circumstances.

c. Please ensure you allow time for email transmission.

d. Offerors MUST mark the subject line of the email as 36C26126R0028 Replace and Expand Chilled Water Infrastructure Technical Proposal and 36C26126R0028 Replace and Expand Chilled Water Infrastructure Price Proposal.

e. Offer Due date is July 14, 2026, at 10:00 A.M. Pacific Time.

4. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP shall be submitted in writing and received no later than Tuesday, June 30, 2026, at 10:00 AM Pacific Time to allow replies to reach all prospective offerors in a timely manner. All RFIs shall be sent via email to Charee Harris at charee.harris@va.gov.

mailto:charee.harris@va.gov

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. See block 10 of SF1442 for site visit details.

6. PROPOSAL FORMAT:

a. All commitments made to the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for entire Technical Proposal shall not exceed thirty-five (35) pages front and back. The CPARS/Past Performance questionnaires do not count as part of the 35 pages.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11-inch paper (charts may be landscaped but must be on 8.5 x 11-inch paper) and shall be in a legible font size (11 or 12 point). All pages of each proposal shall be appropriately numbered and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required. ** The schedule sheet may be larger for legibility.

e. Email Copy: Provide one (1) email copy of the complete proposal (Volumes 1 and 2) as specified above.

f. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major elements of technical and price proposals. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

g. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals in accordance with FAR 15.202.

Requests for such clarification information do not constitute negotiations as outlined in FAR 15.204. When a competitive range is established, the government may enter into negotiations.

h. The offeror shall be held responsible for the validity of all information supplied in their proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

i. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Replace and Expand Chilled Water Infrastructure

RFP: 36C26126R0028

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1: Technical Management Approach

Tab 2: Key Personnel Experience, as specified ...

Tab 3: Schedule/Phasing Approach, as specified ...

Tab 4: Corporate Project Experience, as specified

Tab 5: Relevant Past Performance, as specified ...

a. The Technical volume shall include necessary information regarding the offeror’s ability to performance requirements outlined in the solicitation. Failure to provide a Technical Proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. Similar scope and complexity, when referred to in the evaluation factors, is defined as projects that consist primarily with Modular Swing spaces, HVAC, Flooring (same type) and trailer swing space components, modernization, repair, and maintenance.

c. Similar magnitude (size), when referred to in the evaluation factors, is defined as projects that were valued at a minimum of $10,000,000.

d. The project personnel included in the offer shall be the personnel that are assigned to the project for the entire project. In the event a substitution must be made during the course of the project, the contractor shall submit to the contracting officer a request that includes a resume of the proposed substitution that indicates the person meets all of the qualifications in the evaluation factor included in this solicitation.

e. This project requires four positions to be assigned: Project Manager, Superintendent, Safety Officer, and Quality Control Officer. The Superintendent must be full-time and dedicated only to this project. The Superintendent must perform full-time in this role and no other role. The Superintendent must not perform other duties or responsibilities, i.e., safety officer, quality control officer, job site or home office project manager during the project duration.

f. The letter of intent for project personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor lists the solicitation the contractor is proposing on and their proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent him or her from completing this project if awarded and that this person possesses the skills necessary to perform the required tasks as assigned.

**Letters of Commitment/Intent are only required for those personnel being hired specifically for the project and are not current employees. A letter is not required for current employees.

g. If proposed as a joint venture, a copy of the executed joint venture agreement shall be included in the proposal.

PRICE VOLUME (BINDER – 2): Include the following information on the cover:

Company Name Renovate and Expand Chilled Water Infrastructure

RFP: 36C26126R0028

Volume 2 – Price

BINDER INDEX

Tab 1: Standard Form 1442 (fully completed and signed); and acknowledgment of all amendments by either entering data in block 19 of the SF1442 or, completing blocks 15 a, b and c of the Amendment(s) (SF30’s) and returning with offer.

Tab 2: Cost Break-Out Sheet (fully completed) for each project 612A4-25-004

Tab 3: SF24 Bid Bond with Raised Seals, and Power of Attorney (original bid bond, fully completed/signed as required)

Tab 4: Safety & Environmental Record Documentation

Tab 5: Experience Modification Rate (EMR) Documentation

Tab 6: Representations and Certifications as applicable along with a completed 852.219-75.

*Note: Offerors are responsible for insuring and verifying their offer and all required documents are received at the address designated in block 8 of the SF1442 Solicitation (and further specified directly below) by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning offer must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, offerors shall provide:

1. Safety & Environmental Record information as specified below

2. Experience Modification Rate (EMR) information as specified below

3. Completed Representations and Certifications; FAR 52.209-5, and 52.209-7. (See Section K of RFP as appropriate).

This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of non-Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

ADDITIONAL SOLICITATION INFORMATION: See page 1 of the solicitation for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, submit a written RFI utilizing the RFI Form included in this RFP, and send it via email to charee.harris@va.gov. See RFI Form for specifics.

RFIs will be responded to as necessary in amendment format and will be posted on FBO (now called Contract Opportunities). Deadline for submission or RFIs for this RFP is June 30, 2026, at 10:00 AM Pacific Time. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer. (See FAR 4.304)

I.D. ME National VA contractor record – If your organization has not been a recent contractor to the Veterans Administration in the last two years. Please ensure that your firm has been registered with the I.D.