36C26122Q0010.docx

36C26122Q0010

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

654-22-1-6093-0004 36C26122Q0010 08-11-2021 Olivia Duarte 559-228-5382 08-25-2021

3:00 PM

PDT

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721 X X 811310 $8 Million N/A X Department of Veterans Affairs VA Central California Health Care System 2615 E. Clinton Ave Fresno CA 93703 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971 See CONTINUATION Page Note 1: This solicitation is set aside 100% for SDVOSB.

All SDVOSB must be registered and verified in https://www.vetbiz.va.gov Note 2: Offerors shall follow the submission instructions specified in FAR Provisions 52.212-1 and 52.212-2, and their addendums included in this solicitation. Failure to follow the instructions will result in an unfavorable evaluation and may not be considered for award.

Submit all proposals electronically to:

olivia.duarte@va.gov See CONTINUATION Page 654-3620162-6093-855100-2543 010055590 X X Rico Johnson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

PERFORMANCE WORK STATEMENT

EMERGENCY POWER SUPPLY SYSTEM SERVICE AND STORED EMERGENCY POWER SUPPLY SYSTEM SERVICE

VA SIERRA NEVADA HEALTH CARE SYSTEM

1. General: This is a non-personnel services contract to provide 654-22-1-6093-0001 Emergency Power Supply System (EPSS) Service and Stored Emergency Power Supply System (SEPSS) Service. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform 654-22-1-6093-0001 EPSS and SEPSS Service as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The emergency generators, Automatic Transfer Switch (ATS)’s, associated equipment, and Uninterrupted Power Source (UPS)’s at the VA Sierra Nevada Health Care System (VASNHCS) is paramount to ensuring continued care for the patients in case of a power outage or disruption. Therefore, it’s imperative that the government maintains the generators, ATS’s, and UPS’s in accordance with (including, but not limited to) The Joint Commission (TJC), National Fire Protection Association (NFPA) 70, NFPA 99, NFPA 110, manufacturer’s, Federal, State, and local agencies standards and the most current editions of the publications. Including Veterans Health Administration (VHA) Directive 1028, Facility Electrical Power Systems.

1.3 Objectives: To ensure compliance with TJC Environment of Care Standards (EC.02.05.07, dtd 1-1-2021 (or most current version)), NFPA 70, NFPA 99, NFPA 110, manufacturer’s, Federal, State, and local agencies standards and the most current editions of the publications for the emergency generators and ATS’s, to include VHA Directive 1028.

· Rationale for EC.02.05.07: Emergency EPSS may fail during a power disruption, leaving the hospital unable to deliver safe care, treatment, and services to patients. Testing these systems for sufficient lengths of time at regular frequencies increases the likelihood of detecting reliability problems and reduces the risk of losing this critical resource when it is most needed.

· EC.02.05.07/EP3 is also included for SEPSS (See section 2b under 1.4 Scope).

· Period of performance for the service will be as follows:

1.4 Scope:

1. Elements of Performance (EPs) for emergency generators and automatic and manual transfer switches: (Note: Due to ensuring that patient care is mitigated to the least impact, some of the tests and/or inspections will be done on a Saturday or before/after normal work hours.)

a. EP 4: WEEKLY – Every week, the hospital inspects the EPSS, including all associated components and batteries. The results and completion dates of the weekly inspections are documented.

i. Service is to be completed on the same day of the week, 52 times per year.

1. Note: If a holiday occurs on the day of testing or inspection, the service is to be completed the day before or after.

ii. For full text, refer to NFPA 110-2010: 8.3.1; 8.3.3; 8.3.4; 8.4.1 – or the most current edition.

iii. VASNHCS will provide test forms electronically that will be used for reporting.

b. EP 5: MONTHLY – Test each emergency generator beginning with a cold start under load for at least 30 continuous minutes. The cooldown period is not part of the 30 continuous minutes. The test results and completion dates are documented.

i. Service is to be completed once per month, same day of the same week, monthly (i.e, 3rd Wednesday of each month, 12 times per year).

1. Note: If a holiday occurs on the day of testing or inspection, the service is to be completed the weekday before or after.

ii. For full text, refer to NFPA 99-2012, 6.4.4.1 – or the most current edition.

c. EP 6: ANNUAL – Diesel powered emergency generators are conducted with a dynamic load that is at least 30% of the nameplate rating of the generator or meets the manufacturer’s recommended prime movers’ exhaust gas temperature. If the hospital does not meet either 30% of nameplate rating or the recommended exhaust gas temperature during any test in EC.02.05.07, EP 5, then it must test the emergency generator once every 12 months using supplemental (dynamic or static) loads of 50% of nameplate rating for 30 minutes, followed by 75% of nameplate rating for 60 minutes, for a total of 1 ½ continuous hours.

i. Note: Tests for non-diesel-powered generators need only be conducted with available load.

ii. Service is to be completed once per month, same day of the same week monthly (i.e, 3rd Wednesday of each month,12 times per year).

1. Note: If a holiday occurs on the day of testing or inspection, the service is to be completed the weekday before or after.

iii. For full text, refer to NFPA 99-2012, 6.4.4.1 – or the most current edition.

d. EP 7: MONTHLY – Test all automatic and manual transfer switches on the inventory. The test results and completion dates are documented.

i. Service is to be completed once per month, same day of the same week monthly (i.e, 3rd Wednesday of each month,12 times per year).

1. Note: If a holiday occurs on the day of testing or inspection, the service is to be completed the day before or after.

ii. For full text, refer to NFPA 99-2012, 6.4.4.1 – or the most current edition.

e. EP 9: EVERY THREE YEARS – Test each emergency generator for a minimum of 4 continuous hours. The test results and completion dates are documented.

i. Service is to be completed every three years +/- 45 days from the last completed. (i.e., April 15, 2017, no sooner than the 45 days prior to and no later than 45 days after April 15, 2020).

ii. For additional guidance, see NFPA 110-2010, Chapter 8 – or most current edition.

2. Liebert NX (38SA120A0A00) UPS Battery Replacement and Testing/Inspection Requirements:

a. The batteries for UPS’s A & B will need to be replaced per the 5-year manufacturer’s requirement.

i. UPS-A batteries will need to be replaced within 30 days of June 6, 2024

ii. UPS-B batteries will need to be replaced within 30 days of February 28, 2025.

b. UPS A & B Semi-annual and Annual inspection requirements

i. EC.02.05.07/EP3 Requirements:

1. The hospital performs a functional test of Level 1 stored emergency power supply systems (SEPSS) on a monthly basis and performs a test of Level 2 SEPSS on a quarterly basis. Test duration is for five minutes or as specified for its class (whichever is less). The hospital performs an annual test at full load for 60% of the full duration of its class. The test results and completion dates are documented.

a. Note: Level 1 SEPSS are intended to automatically supply illumination or power to critical areas and equipment essential for safety to human life. Included are systems that supply emergency power for such functions as illumination for safe exiting, ventilation where it is essential to maintain life, fire detection and alarm systems, public safety communications systems, and processes where the current interruption would produce serious life safety or health hazards to patients, the public, or staff.

b. Class defines the minimum time for which the SEPSS is designed to operate at its rated load without being recharged.

2. Semi-annual service/maintenance (the annual inspection/service/maintenance shall serve as the 2nd semi-annual requirement).

a. Service is to be performed during the 2nd week of April (annual) and October (semi-annual).

3. For additional guidance on operational inspection and testing, see NFPA 111-2010: 8.4.

3. Qualifications of contractors

a. Contractors shall have the Engine Manufacture certification or equivalent training for the maintenance on the emergency generators, ATS’s, and UPS’s at VASNHCS, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

b. Contractors shall have technical trainings and track records of working experience in maintenance, inspection, and testing of the Emergency EPSS and its components in healthcare, industrial, educational, and commercial facilities for a minimum of three continuous years.

c. Contractors shall have safety training, either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical and the NFPA 70E - Standard for Electrical Safety in the Workplace. The contractor’s employees shall have a certified Electrical Contractor License for the state of Nevada. Training certifications shall be submitted to the Department of Veteran’s Affairs (VA) Contracting Officer (CO) prior to work. If no training certifications are available, the contractor shall certify that the service technician has met this requirement in writing and submit it to the VA CO prior to work.

d. Contractors shall demonstrate familiarity and have ready access to the latest versions of the following references:

i. NFPA 70, National Electrical Code.

ii. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

iii. NFPA 70E, Standard for Electrical Safety for the Workplace.

iv. NFPA 110, Standard for Emergency and Standby Power System.

v. OSHA Standard 29 CFR 1910, Subparts I & S.

vi. Operating/Maintenance manuals and specifications of the emergency generators and all associated electrical equipment to be maintained and tested. These documents may be obtained from the VASNHCS, or the equipment manufacturers.

vii. VHA Directive 1028, Facility Electrical Power Systems.

e. Contractors must provide and shall be equipped with all the necessary tools, equipment, and personal protective equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29CFR 1910, Subpart I, and NFPA 70E/NFPA 110.

4. Scope of work

a. The contractor will provide all the necessary supervision, labor, tools, travel, equipment and materials to accomplish the emergency generator, ATS, and UPS maintenance on 10 generators, two portable generators, two DUV “Swat Bus”, 32 ATS’s*, and two UPS’s at the VASNHCS. Services include weekly and monthly inspections, annual service, 4-hour load bank testing (LBT) (Tri-annual), the annual load test, annual ATS test, and semi-annual/annual UPS test. Most testings will occur during normal work hours Monday-Friday with the exception of:

i. *Note (ATS): There will be 9 ATS’s that will require Saturday testing.

1. 2 Sat (0800-0830)

2. 4 Sat (0800-1100)

3. 3 Sat (1100-1400)

ii. *Note (ATS): There will be 6 ATS’s that will require before hours testing.

1. 4 (0530-0730)

2. 1 (0530-0731)

3. 1 (0530-0732)

b. The contractor must have at least two years of previous experience maintaining and repairing hospital generators in the Reno Nevada Area. Some maintenance and testing may occur outside of normal work hours, such as: starting with the patient care generators 4, 8, and 10, maintenance and testing will begin at 5:30 am the third Friday of the month. Frequency and days of service are noted in this PWS para 1.4, section 1a, 1b, 1c, 1d, 1e, and 1f. (Elements of Performance, EP3, EP4, EP5, EP6, EP7, & EP9)

c. The contractor shall have a 24-hour per day, 7-days per week, 365 days a year presence in the Reno area to be available for emergencies. The contractor shall be available to respond to emergency calls within 1-hour.

d. The contractor shall provide the following service, in intervals as recommended by the manufacturer and based on current equipment hours:

i. Replace the oil, oil filters, fuel filters, coolant, coolant filters, clean exterior of radiator, replace belts, check associated duct work and louvers and clean as necessary, check louver motors and controls and verify proper operation.

ii. Replace any leaking coolant gaskets, check block heater and repair any leaks.

iii. Check for correct thermostat operation, adjust as necessary, check and replace flexible fuel, coolant lines as necessary.

iv. Test for excessive back pressure on the exhaust system, check the exhaust system hangers and supports.

v. Check flexible exhaust section, tighten control and power wiring connections, check safeties and alarms for proper operation and calibration and notify as necessary.

vi. Calibrate all voltage sensing relays/devices, test generator wiring for insulation breakdown, replace air cleaner, replace governor oil, test injector pump and injectors for flow rate and/or spray pattern.

vii. Check and adjust valve clearances, torque head-bolts, clean and check brush length, notify as necessary.

viii. Check and clean rotor and stator, check and clean commutator and slip rings.

ix. Check bearings and notify as necessary, grease bearings, check and clean exciter and voltage regulator, megger (insulation tester) the windings and record the resistance readings.

x. Check water pumps for leaks, notify as necessary, check clean, and vacuum boxes, panels and cabinets.

xi. Clean and scrub down the prime mover with moist rags and a biodegradable detergent.

xii. Clean and scrub the concrete floor directly under the genset where accessible.

xiii. Maintain all batteries and associated chargers and controls.

e. Transfer switches shall be subjected to one major maintenance and three minor inspections per year.

i. Annual major maintenance to include:

1. Check connections.

2. A thermograph or temperature scan shall be done under normal condition load prior to transfer. All wiring harnesses, circuit boards, feeder wires, transformers, circuit boards, relays, controllers, PLC’s, contacts, major mechanical components and any other internal components shall have a thermograph scan. This scan shall be repeated while the EPSS is under load in emergency position. Any temperature of components greater than 650C shall be documented and reported.

3. With power connected to the normal source, measure and record milli-volt drop across each pole. Any reading greater than 25% of the average of all the poles shall be inspected with the ATS de-energized.

4. With power connected to the emergency source, measure and record milli-volt drop across each pole. Any reading greater than 25% of the average of all the poles shall be inspected with the ATS de-energized.

5. With EPS in off position breakers between the EPS and the load terminals of the ATS shall be exercised.

6. The bypass isolation feature shall be operated between normal to emergency and back again. Refer to NFPA 110 A.8.3.5 (1)(D) for testing procedures of said feature.

7. Inspect or test for evidence of overheating or excessive contact corrosion.

8. Inspect insulating materials and/or standoff insulators for signs of contamination (i.e,. dirt, grime, oil). The combination of high humidity and moisture could lead to tracking and or breakdown of the insulating material. Insulators are to be cleaned by an approved solvent and/or alcohol.

9. Inspect control connections, plugs, and harnesses for signs of corrosion, heat. contamination and so forth.

10. Remove all dust and debris in the ATS cabinet, transfer switch mechanism, bus and so forth.

11. Inspect cabinets for proper sealing. Knock out and penetrations in cabinet need to be sealed as well as appropriate gasketing to prevent the introduction of dust and debris.

12. Observe any other proper manufacturers procedure and/or recommendation.

13. Verify control and feature setpoints and operation

14. Measure and record the following data and setpoints:

a. Normal source voltage phase to phase, phase to ground and phase to neutral

b. Engine start time

c. Emergency source voltage phase to phase, phase to ground and phase to neutral

d. Total load current

e. Transfer time delay

f. Return to normal time delay

g. Engine cooldown

h. Verify proper setpoints of all values as recommended in NFPA 110 8.4.5

i. Verify proper operation of all indicator lights, meters, and controls.

f. All LBT shall include the buildings emergency load with additional loading from a load bank machine supplied by the contractor. All LBT shall be coordinated and confirmed with the Contracting Officers Representative (COR) of each division before starting the test. The contractor shall provide and connect or disconnect a temporary emergency generator whenever required to ensure emergency standby power at all times. This includes any scheduled maintenance that requires taking the generator off-line. The contractor shall not interrupt any electrical service without the consent of the COR. The contractor shall be responsible for correcting any incorrect information on the existing equipment list.

i. Monthly testing is performed with building load and remote load banking equipment.

ii. EP6 Annual and EP9 Tri-Annual are performed with remote load bank equipment only to avoid multiple transfer of ATS’s. The connected equipment must be connected so that if a loss of normal power occurs during testing, it will automatically disconnect so that the EPSS will function properly.

g. Liebert UPS A & B testings:

i. Tests shall include all manufacturer recommendations, but is not limited to:

1. For semi-annual service:

a. Equipment Readings:

i. I/O Frequency

ii. Input Volts L/L

iii. Input Volts L/N

iv. Input Current

v. Output Volts L/L

vi. Output Volts L/N

vii. Output Current

viii. Load Percent

ix. Input Filter

x. Output Filter

xi. Battery Voltage

b. Battery Cabinet:

i. Record Model #

ii. Serial #

iii. Strings

iv. Quantity of batteries in string

v. Battery type

vi. Battery date

vii. Recommended replacement date

c. Unit Testing:

i. Test all batteries with midtronics voltage and conductance test.

ii. Test battery string at 60% or greater.

iii. Provide battery test results.

iv. Perform visual and IR scan of UPS unit.

v. Inspect event/alarm logs, report all of concern.

vi. Ensure unit is working properly and online when complete.

2. For annual service:

a. Equipment Readings:

i. I/O Frequency

ii. Input Volts L/L

iii. Input Volts L/N

iv. Input Current

v. Output Volts L/L

vi. Output Volts L/N

vii. Output Current

viii. Load Percent

ix. Input Filter

x. Output Filter

b. Battery Cabinet:

i. Record Model #

ii. Serial #

iii. Strings

iv. Quantity of batteries in string

v. Battery type

vi. Battery date

vii. Recommended replacement date

c. Unit Testing:

i. Check event log and alarms, report any concerns.

ii. Test batteries under 60% or greater load. Report all warnings or failures.

iii. Test all battery string and provide report for each battery.

iv. Perform visual and IR scan inspection of entire unit.

v. Transfer unit to static by-pass, report results.

vi. Ensure unit is operating properly and online.

vii. Check air flow of room.

viii. Check and clean air filters, replace as necessary.

ix. Ensure room temperature is satisfactory.

x. Check time in unit.

xi. Report amount of transfers.

3. Other maintenance/service requirements:

a. Batteries shall be replaced when necessary due to failures and end of life requirement. All requirements will follow manufacturer’s recommended guidelines and/or NFPA 110, whichever is most stringent.

i. The batteries for the generators will be replaced with maintenance-free batteries per the 3-year manufacturer’s requirement and as per the dates listed on pages 11-14.

1. These batteries should be replaced within 30 days of the dates listed on the spreadsheet.

ii. The batteries for UPS’s A & B will need to be replaced per the 5-year manufacturer’s requirement and as per the dates listed on pages 11-14.

1. UPS-A batteries will need to be replaced within 30 days of June 6, 2024

2. UPS-B batteries will need to be replaced within 30 days of February 28, 2025.

iii. Contractor/vendor shall include in their proposal all battery replacement cost to include battery, labor, and proper disposal of replaced batteries.

iv. Additionally, any materials required for testing or recommended for replacement during these services should be included.

5. Notification of environmental spills and damage

a. The contractor shall have in their possession, safety data sheets for every chemical item they bring on station.

b. The contractor shall properly dispose of all hazardous materials including, but not limited to all oils, coolant, fuels, filters, contaminated rags, and adsorbent, per the federal, state and local codes.

c. In the event the contractor spills or releases any un-permitted substance, hazardous substance, or hazardous waste into the environment, the contractor shall immediately report the incident to the contracting officer’s representative, fire department, and the local authority having jurisdiction. The contractor shall be liable for the costs of clean-up and remediation of any spill or release of such substance into the environment.

d. In the event the contractor damages any equipment or property, the contractor shall be held liable for the cost of repair and/or replacement.

6. Report requirements

a. Provide a comprehensive written report of the work completed.

b. Provide four hard three ring binders with all the oil test results, maintenance logs and load bank test sheets plus a CD.

c. The contractor will not have any access to a VA system or VA sensitive information.

7. Frequency documentation

a. Weekly = Same day of the week. 52 times per year. (If a holiday occurs on the day of testing or inspection, the service is to be completed the day before or after.)

b. Monthly = Once per month. Same day of the same week monthly (i.e, 3rd Wednesday of each month), 12 times per year. (If a holiday occurs on the day of testing or inspection, the service is to be completed the weekday before or after.)

c. Semi-annual = Twice a year +/- 20 days from the last completed. (i.e. October 15, 2017, April 15, 2017. No sooner than the 20 days prior to and no later than 20 days after the day of the month listed.)

d. Annual = Once per year, +/- 30 days from the last completed. (i.e, April 15, 2017. No sooner than 30 days prior to and no later than 30 days after April 15, 2018)

e. Tri-annual = 36 months/every 3 years. +/- 45 days from the last completed. (i.e, April 15, 2017. No sooner than the 45 days prior to and no later than 45 days after April 15, 2020)

8. Contractor and their employee(s) responsibility

a. The contractor shall abide by the rules of the station, which will be provided in the pre-work meeting.

i. Comply with all VASNHCS regulations at all times and conduct themselves in a professional manner.

1. This includes parking in the appropriate spaces. Parking in veteran and/or patient designated parking spaces is prohibited.

2. Smoking is not allowed on any part of the VASNHCS facility, to include the parking garage or outside areas.

ii. Proper badges (above the waist) and good behavioral conduct shall be mandatory. If badges are not immediately available, then the contractor must check-in to the VA Police to get a one-day pass that must be worn on the person at all times. Proper identification (Federal/State issued ID) is required for the badge. If the 24 hour period has expired, then the contractor must return to the VA Police office for another pass.

iii. VASNHCS may demand the contractor remove any persons who pose a threat to the health, safety, or security of the staff, customers, and/or property of VASNHCS.

b. The contractor and the COR shall be jointly responsible to track all additional charges and repairs that are not covered by this contract. A proposal will be required for any service/repair outside the scope of the contract prior to any work being completed.

c. The contractor and their employees will not be in any patient care spaces, therefore, a Certification and Accreditation Security disclaimer is not required.

d. Due to COVID-19 restrictions, the contractor will be required to adhere to Federal/Hospital policy, to include wearing a face mask at all times while on Federal property. If required to enter hospital spaces, they may be asked questions (and/or have their temperature taken) regarding their health prior to receiving permission to enter.

9. RECORDS MANAGEMENT DISCLAIMER:

a. RECORDS MANAGEMENT:

i. Applicability: This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined in section B, regardless of the medium in which the record exists.

ii. Definitions: “Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

1. The term Federal record:

a. includes VA records.

b. does not include personal materials.

c. applies to records created, received, or maintained by contractors pursuant to their VA contract.

d. may include deliverables and documentation associated with deliverables.

iii. Requirements:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The VA Sierra Nevada Health Care System (VASNHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VASNHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

5. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report to VASNHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6. The contractor shall immediately notify the appropriate Contracting Officer (CO) upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract documents. The contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VASNHCS control or the contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the contract documents. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7. The contractor is required to obtain the CO's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The contractor (and any sub-contractor) is required to abide by Government and VASNHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8. The contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VASNHCS policy.

9. The contractor shall not create or maintain any records containing any non-public VASNHCS information that are not specifically tied to or authorized by the contract.

10. The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the FOIA.

11. VASNHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VASNHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12. Training. All contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

13. Flow down of requirements to Subcontractors:

a. The contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract document, and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

GENERATOR, ATS AND UPS

TESTING, INSPECTIONS AND

BATTERY REPLACEMENT SERVICES

AS PER PERFORMANCE WORK STATEMENT

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): NA

GENERATOR, ATS AND UPS

TESTING, INSPECTIONS AND

BATTERY REPLACEMENT SERVICES

AS PER PERFORMANCE WORK STATEMENT

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): NA

B.3 DELIVERY SCHEDULE

12.00

12.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.