36C26118R0306-001.docx

36C26118R0306

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA261-18-AP-3503

640-18-2-534-0020 36C26118R0306 04-10-2018 Mandy Thompson 650-493-5000 x62211 04-20-2018

2:00 PM PST

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System (90/NCA) 3801 Miranda Ave Palo Alto CA 94304-1207 X X 541614 $15 Million X N/A N/A X

**SEE DELIVERY SCHEDULE SECTION B3

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System (90/NCA) 3801 Miranda Ave Palo Alto CA 94304-1207

Department of Veterans Affairs

ELECTRONICALLY VIA TUNGSTEN

ACTIVATION--------------------------------------------------

THIS REQUEST FOR PROPOSAL (RFP) SHALL PROVIDE ALL RESOURCES

NECESSARY TO PERFORM BUILDING "ACTIVATION SERVICES" FOR THE

COMMUNITY-BASED OUTPATIENT CLINIC LOCATED IN SAN JOSE, CA.

PLEASE SEE ATTACHED

PERFORMANCE WORK STATEMENT AND RELATED

DOCUMENTS FOR SOLICITATION REQUIREMENTS.

PERIOD OF PERFORMANCE: DATE OF AWARD - SIX (6) MONTHS

REQUESTS FOR INFORMATION (RFI) DUE: APRIL 13, 2018

AT 2:00 PM PST

PROPOSALS ARE DUE: ARIL 20, 2018 AT 2:00 PM PST

X X

MANDY THOMPSON

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C261 MANDY THOMPSON Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System (90/NCA) 3801 Miranda Ave Palo Alto CA 94304-1207

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

ELECTRONICALLY VIA TUNGSTEN

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-14 Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

36C26118R0306

Page 1 of Page 1 of

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. INTRODUCTION:

1.1 These instructions prescribe the format of Offers. Offers are defined as consisting of both Contractor’s Technical and Price Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the understanding and comprehensive evaluation of offers.

1.2 Offerors are cautioned to carefully review this section prior to commencing preparation. In order for offers to receive full consideration for award, Offerors should ensure that the information and documentation furnished in support of the price proposal and of the technical proposal are current, factual, accurate, and complete.

1.3 Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish complete Offer, at the required time and on the required date, may result in the Offer’s price proposal or technical proposal or both being determined deficient, and, therefore, unacceptable to the Government with elimination from consideration for award.

***Special Note: The Government may not award to an Offer with a Deficiency as defined at FAR Part 15.001.***

2. CONTRACT TYPE:

This solicitation is 100% Total Small Business set aside. The Offeror MUST have an active DUNS number and be current in SAMS (CCR, ORCA) at the time of proposal submission. If the offeror is a Service Disabled Veteran Owned Small Business (SDVOSB) certified veteran eligibility (CVE) verification or Veteran Owned Small Business (VOSB) certified verification applies, they must have been completed prior to the submission of proposals per VAAR 819.7003.

3. SUBMISSION INSTRUCTIONS:

3.1 Three (3) hard copies (one original and two copies) and one (1) electronic copy (CD Format)(include the price proposal on the CD) of the technical proposal, and one (1) hard copy of the price proposal are to be sent via FedEx to arrive on or before the due date at the following address:

3.2 Faxed proposals are not permitted under any circumstances.

3.3 In the event that discrepancies between the original hard copies and the electronic versions of proposals arise, the original hard copies shall prevail.

3.4 Offerors MUST mark the front of the envelope/box containing the proposals as follows:

<Company Name>

MATOC PROPOSAL

RFP VA261-12-R-0589

COMPETITIVE ACQUISITION--TO BE OPENED BY ADDRESSEE ONLY

)4. PROPOSAL DUE DATE SCHEDULE:

Proposals are due by the date and time set for the receipt of proposals shown in Blocks 8 and 20 of the SF 1449.

5. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP must be submitted in writing and received NLT 2:00 P.M. PST on April 13, 2018 in order to allow replies to reach all prospective Offerors in a timely manner. Questions/RFI’s can be sent via email to Mandy Thompson at mandy.thompson2@va.gov.

6. PROPOSAL FORMAT:

6.1 All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

6.2 The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. The page limit for the Technical Proposal is thirty-four (34) sheets printed front and back.

6.3 Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Type size will not be smaller than Microsoft Word Times New Roman 11 point font, normal proportional spacing. Text lines will be single-spaced.

6.4 Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (11). All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

6.5 Electronic Copy: Provide one (1) electronic copy of the complete proposal (Technical and Price Volumes). Electronic copies that are to be submitted on CD-ROM must be saved in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission.

6.6 Binding: Elaborate format and binding are neither necessary nor desirable. All binders will be capable of lying flat when opened. The cover and spine of each binder will clearly identify the Offeror’ s name, Volume number, RFP number, RFP title and copy number, (e.g. copy 2 of 3). The original for each volume will be clearly identified (Original) on the cover and the spine. All binders will allow for easy removal and replacement of pages.

6.7 Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

6.8 Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

6.9 The Offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

6.10 If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals.

6.11 Award may be made without discussions

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL

7.1 General Instructions: The Technical volume should include necessary information regarding the Offeror’s ability to perform the requirements outlined in the solicitation. Failure to provide a Technical proposal in accordance with the solicitation instructions shall render an Offeror’s proposal incomplete and ineligible for award.

7.2 Technical Proposals shall not include price or pricing information, and shall be limited to thirty-four (34) sheets printed front and back.

7.3 In no case shall statements such as “we comply with the requirements of the contract” or its equivalent be acceptable to meet the requirements of this request for proposal. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable.

7.4 Offerors shall provide information to demonstrate a history of performance that reveals experience in performing multidiscipline work that is similar in scope, size, and complexity to the categories of construction stated in the solicitation.

7.4.1 Offerors shall prepare and submit to prior clients a Past Performance Questionnaire and instruct the clients to forward directly to the contracting office via e-mail to the address below. The due date for receipt of Past Performance Questionnaires shall due be on or before the proposal due date shown in Block 8 and 20 of the SF 1449. Offerors shall be responsible for ensuring Past Performance Questionnaires are delivered to the Contracting Officer on or before the proposal due date.

7.4.2 Completed Past Performance Questionnaire shall be sent to the contracting office via e-mail OR FAX ONLY to:

mandy.thompson2@va.gov FAX# 650-849-0395 – Attn: Mandy Thompson

7.4.3 Questionnaires must be submitted by the client/evaluator directly to the Contracting Office. Offerors should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner. Do not include copies of these transmittal letters, or communications or questionnaires in the proposal.

7.4.4 Offerors lacking relevant Past Performance experience may submit information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement if such information is relevant to this acquisition. Such information shall, as a minimum, include: Name(s) of Predecessor Company/Subcontractor and/or Key Personnel and include: Complete Address and Point of Contact; Telephone, Fax Number and email address; and a brief synopsis of the experience (a resume may be submitted for "Key Personnel") and relevancy to this project.

7.4.5 Offerors are advised that the Government may use all data provided by the Offeror in this volume and data obtained from other sources, including, but not limited to, Government–wide databases, rely upon personal business experience with the Offeror, in the development of performance confidence assessments. Past Performance information on contracts not listed by the Offeror may also be evaluated. The Government may contact references provided by the Offeror, as well as any other source it identifies, and information received may be used in the evaluation of the Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete Past Performance information rests with the Offeror.

7.5 In order to establish relevancy, Offerors shall provide references for projects which employed similar construction methods; had similar project complexity and scope; and were performed in similar conditions to Activation Warehouse Monterey.

7.6 The information gathered shall address relevant contracts awarded within the last five (5) years of Activation Warehouse San Jose proposal due date.

7.6.1 Project Experience, Evaluation Factor #1, must not to be confused with the Past Performance Questionnaire, and shall be used as the principal means of gathering relevancy information.

7.7 Offerors should include with their proposal information any problems encountered on the identified contracts, and the Offeror's corrective actions. Include construction awards, customer letters of commendation, etc., with points of contact and telephone numbers.

7.8 If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

7.9 Socioeconomic Status. Factor #5

7.9.1 VAAR 815.304 Evaluation factors and significant subfactors.

(a) In an effort to assist SDVOSBs and VOSBs, contracting officers shall include evaluation factors providing additional consideration to such offerors in competitively negotiated solicitations that are not set aside for SDVOSBs or VOSBs.

(b) Additional consideration shall also be given to any offeror, regardless of size status, that proposes to subcontract with SDVOSBs or VOSBs.

7.9.2 VAAR 819.7003 Eligibility.

(a) Size eligibility of SDVOSBs/VOSBs continues to be governed by the Small Business Administration (SBA) regulations, 13 CFR subparts 125.8 through 125.13, as well as FAR part 19 , except where expressly directed otherwise by this part, and 38 CFR 74 verification regulations for SDVOSBs /VOSBs.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a–

(1) SDVOSB or VOSB eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) SDVOSB/VOSB listed as verified in VIP database at: https://www.vip.vetbiz.gov.

(c) A joint venture may be considered an SDVOSB/VOSB concern if–

(1) At least one member of the joint venture is a verified SDVOSB or VOSB and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101 ; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include VOSBs where this CFR section refers to SDVOSBs.

(d) Any SDVOSB/VOSB (non-manufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

(e) In some instances, SDVOSB eligibility may be extended to businesses owned and operated by surviving spouses, as set forth in 802.101;

(f) Pursuant to 38 USC 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented its SDVOSB/VOSB status is subject to debarment from contracting with the Department for a period of not less than five years. This debarment includes all principals in the business. See 809.406, Debarment.

7.10 Price, Factor #6

7.10.1 Completed Standard Form (SF) 1449

7.10.2 Completed Bid Schedule with Base and Option pricing detail titled Bid Schedule San Jose_4-6

7.10.3 Completed Solicitation Amendment(s) SF30, as applicable

EVALUATION FACTORS AND BASIS FOR AWARD

8. BASIS FOR AWARD

8.1 Proposals will be evaluated against the following factors. They are listed in descending order of importance below:

· Factor 1- Project Experience

· Factor 2- Project Personnel Experience

· Factor 3- Technical/Management Approach

· Factor 4- Past Performance

· Factor 5- Socioeconomic Status

· Factor 6- Price

NOTE: All evaluation factors other than cost or price, when combined, are significantly more important than price.

8.2 The Government intends to award a firm fixed price (FFP) contract resulting from this solicitation to the responsible Offeror whose offer provides the Best Value Trade-off from the solicitation in accordance with FAR 15.101-1.

9. EVALUATION FACTORS AND THEIR RELATIVE ORDER OF IMPORTANCE

9.1 Proposals will be evaluated against the following factors. They are listed in descending order of importance below:

· Factor 1- Project Experience

· Factor 2- Project Personnel Experience

· Factor 3- Technical/Management Approach

· Factor 4- Past Performance

· Factor 5- Socioeconomic Status

· Factor 6- Price

NOTE: All evaluation factors other than cost or price, when combined, are significantly more important than price.

9.2. Factor Rating

9.2.1 For this acquisition ratings will be a combined evaluation of the extent to which the Offeror(s) technical criteria and/or qualifications meet, or exceed, the Government’s specified performance and capability requirements. An adjective rating will be assigned to each factor. The rating depicts how well the Offeror(s) technical criteria and/or qualifications meet or exceed the specified requirements under each factor.

9.2.2 The Past Performance/Experience Rating represents the Government’s assignment of a confidence assessment rating based on assessing performance risk. Performance risk assessment will be accomplished by reviewing aspects of the Offeror’s recent and relevant present and past performance record and project experience.

9.2.3 Price.

9.3. Evaluation Factors

9.3.1 Evaluation Factor #1: Project Experience.

For each project submitted Offeror shall provide the following. Limit to two (2) pages per project.

_ Government Agency/Hospital which awarded contract to Offeror _ Type of Contract – Federal, State, Private _ Description of Contract Scope _ Contract Number(s) _ Contract Value(s) _ Number of modification(s) and dollar value(s) if any _ Performance Period _ Place of Performance _ Customer/End User Point of Contact (name, email, phone number, address) _ Contracting Officer/Procurement Official (name, email, phone number, address)

The Offeror’s response to this factor will be evaluated as to its relevance and similarity to work under this project. This section shall clearly demonstrate and provide exceptional detail to demonstrate previous medical facility activations of a similar size (square foot), scope and complexity and how it relates to the characteristics of this project.

The Offeror shall clearly demonstrate and provide exceptional detail to demonstrate relative activation services (medical facility) project experience with no less than one (1) and no more than three (3) completed projects or substantially completed within the preceding five (5) years. Substantial completion is defined in this context as being no less than 80% complete.

9.3.1.2 Evaluation Factor #2: Project Personnel Experience.

Provide a Key Personnel Worksheet, and if necessary a resume, for the following key personnel. Key Personnel and Resume shall not exceed two (2) pages per individual.

The Offeror proposes qualified individuals who meet the following experience requirements for all key positions. The proposed key personnel shall have a minimum of five (5) years’ experience in their respective fields with similar or like job titles. The same individual may function in one or more of the capacities listed below.

Resumes shall clearly demonstrate and provide exceptional detail indicating the function each individual will be performing and how it relates to this project.

_ Program Manager _ Activation Project Manager _ Logistics Project Manager _ Warehouse Manager Key Personnel and/or resumes of proposed key personnel shall as a minimum include pertinent information relative to their duties and responsibilities for this project and past performance with projects similar in size and scope.

For each individual submitted, the Offeror shall state if the individual is a current employee of the Prime Contractor or Subcontractor.

9.3.1.3 Evaluation Factor #3: Technical/Management Approach.

Shall not exceed a total of twenty–two (22) pages. Technical/Management Approach shall not exceed eight (8) pages.

Offeror shall clearly demonstrates and provides exceptional detail demonstrating their technical and management approach to planning, executing, and managing the project’s scope as outlined in the Performance Work Statement (PWS). Exception detail is provided further demonstrating understanding of the project scope, restrictions which must be considered in the schedule, events associated with project, and feasibility of the Offerors’ approach to coordinating work with the IPT to meet the schedule requirements and provide quality service.

Offeror shall clearly demonstrate and provide exceptional detail on their approach to achieving project quality as outlined the Quality Assurance Surveillance Plan (QASP).

_ Project management Plan (PMP) shall include the following (shall not exceed twelve (12) pages):

o Phase-based integrated master schedule (IMS) o Communication Management Plan o Quality Management Plan o Risk Management Plan o Inventory Management Plan o Delivery and Installation Plan o Existing FF&E Move Plan _ Organization Chart shall not exceed one (1) page.

o Staffing Management Plan with staffing matrix

9.3.1.4 Evaluation Factor #4: Past Performance.

The Contracting Officer will evaluate information submitted by the Offeror in response to the Past Performance Questionnaire, and information provided under Project Experience. Please provide a minimum of one (1) and a maximum of three (3) Past Performance Questionnaires to complete this evaluation factor requirement.

The Past Performance Questionnaire must be emailed or faxed to the Contracting Officer on or before the proposal due date.

9.3.1.5 Evaluation Factor #5: Socioeconomic Status.

Socio-Economic Status:

9.3.1.5.1 Any offeror that is an SDVOSB or VOSB must have their CVE certifications at the time proposals are due.

9.3.1.5.2 Any offeror using an SDVOSB and/or VOSB in their subcontracting plan must have their respective certifications at the time proposals are due.

9.3.1.6 Evaluation Factor #6: Price.

_Signed Standard Form (SF) 1449 o Signed by an authorized official o Block 17a complete with Offeror information including DUN’s, Tax Identification and GSA Contract Number o Offers providing less than 60 days for Government acceptance after the date offers are due will not be considered and will be rejected.

_Completed Bid Schedule with applicable supporting price information titled Bid Schedule San Jose_4-6.

o Base and Option pricing detail _Signed Solicitation Amendments SF 30 as applicable

9.4 TECHNICAL PROPOSAL EVALUATION

9.4.1 The Technical Criteria must include the necessary information to enable evaluators to form a concrete conclusion of the Offeror(s) ability to perform the requirements as indicated in the solicitation. The evaluation of each Technical Criteria will evaluate and measure the ability of the Offeror(s) to effectively manage multi-discipline or specialized discipline, as applicable, provided in response to the submission requirements specified in this solicitation.

9.5 PAST PERFORMANCE CONSIDERATIONS

9.5.1 The Past Performance proposal evaluation will consider such things as an Offeror's business practices, customer relationship, and ability to successfully perform as proposed and other considerations considering recency, relevancy, sources, context, and trends. Past Performance includes current on-going (present) performance. Sources is defined as the source of the past performance information. Context is defined as the situation in which the past performance occurred. Trends may be defined as how often something occurs either good or bad.

9.5.2 The Government may evaluate present and past performance information through the use of questionnaires completed by the Offeror's references; use data independently obtained from other Government or commercial sources, including, but not limited to Government databases; rely upon personal business experience with the Offeror; and use the information provided in the Offeror’s Past Performance Relevancy Questionnaires.

9.5.3 The evaluation will also consider information provided relative to corrective actions taken to resolve problems on past or existing contracts and trends in performance.

9.5.4 The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. If multiple subcontractors are provided for the same discipline, the government will use the lowest rated subcontractor in the evaluation.

9.5.5 Past Performance information on contracts not listed by the Offeror may also be evaluated. The Government may contact references and contact parties other than those identified by the Offeror, and information received may be used in the evaluation of the Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the Offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate.

9.5.6 An Offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies and/or its proposed key personnel. These ratings may have the same importance as the ratings of the proposing company. If such information is not applicable (i.e., the Offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the Offeror shall be evaluated as "Neutral”. However, the proposal of an Offeror with no relevant Past Performance history, while rated ”Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other Offerors.

9.5.7 The Government may consider an Offeror’s previous contracts in the aggregate in determining relevancy, should the Offeror’s present and past performance lend itself to this approach. For example, an Offeror’s work experience on three contracts may, by definition, represent only a semi-relevant effort when each contract is considered as a stand-alone effort. However, when these contracts are performed concurrently (in part or in whole) and are assessed in the aggregate, the work may more accurately reflect a relevant effort.

9.6 PRICE EVALUATION

9.6.1 The purpose of Price evaluation is to provide an assessment of the reasonableness of the proposed price in relation to the solicitation requirements.

Price proposals will be evaluated to determine if the prices are:

Complete – The proposal contains prices to perform all tasks required by the Performance Work Statement (PWS)/and related documents.

Reasonable – The price is determined fair and reasonable

9.6.2 Those proposals evaluated as not satisfying all of the price criteria may be eliminated from consideration for award unless the Contracting Officer determines:

(1) A minor clerical error has occurred, then the Offeror may be given an opportunity to correct the minor error within the constraints of the "clarifications" process or

(2) The Contracting Officer determines discussions are required.

9.6.3 Reasonableness of an Offeror's proposal is evaluated through price analysis techniques as described in FAR Subpart 15.305(a) (1) and (4).

9.7 COMPETITIVE RANGE

The Government reserves the right to limit, for purposes of efficiency, the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals (FAR 52.215-1). If the Contracting Officer decides that an Offeror’s proposal should no longer be included in the competitive range, the proposal shall be eliminated from consideration for award and written notice of the decision shall be provided to the unsuccessful Offeror in accordance with FAR 15.503.

9.8 DISCUSSIONS

To maximize the Government’s ability to obtain best value, based on the requirements and the evaluation factors set forth in this RFP, it may be necessary to conduct discussions. If discussions are necessary due to perceived weaknesses or other issues, which must be addressed before award, they will be conducted with only those Offerors determined to be within the competitive range. Discussions may be conducted either orally or in writing. The scope and extent of discussions are a matter of contracting officer judgment. Accordingly, Offerors are advised to submit initial proposals which are fully and clearly acceptable and without the need for additional information. The competitive range, if required, may be reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). Offerors may be restricted to a short turnaround (i.e., less than 48 hours) in responding to the contracting officer during any discussion period.

9.9 FINAL PROPOSAL REVISIONS

If discussions are conducted, final proposal revisions will be required in determining the award of a contract resulting from this RFP. However, the Government reserves the right to award a contract without discussions or opportunity for proposal revisions, in which case, final proposal revisions will not be required.

9.10 DEBRIEFINGS

9.10.1 Offerors excluded from the competitive range or otherwise excluded from the competition before award may submit a written request for a debriefing to the Contracting Officer in accordance with FAR 15.505.

9.10.2 After award, unsuccessful Offerors may submit a written request for a debriefing to the Contracting Officer in accordance with FAR 15.506.

9.11 PROPOSED KEY PERSONNEL AND PROPOSED MINIMUM QUALIFICATIONS OF KEY PERSONNEL

Any proposed key personnel and minimum qualifications for incoming or replacement key personnel will be incorporated into the contract resulting from this solicitation and shall be limited to individuals and qualifications that were specifically identified in this solicitation. The Contractor shall obtain the Contracting Officer’s written consent before making any substitutions.

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PERFORMANCE WORK STATEMENT

Dated: April 9, 2018

1. OVERVIEW

a. The Contractor shall provide all resources necessary to perform building activation services for The VA Palo Alto Health Care System’s (VAPAHCS) new community-based outpatient clinic (CBOC) to be located in San Jose, CA. Activation services include support of tasks related to Furniture, Fixtures and Equipment (FF&E) and Information Technology (IT) related items required to activate the CBOC. This scope of work includes, but is not limited to, receiving, inspecting, warehousing, transporting, and installing new FF&E and IT items.

See the list of attachments for definitions and supplemental information.

2. BACKGROUND

a. The Department of Veterans Affairs (VA) is constructing a new 95,000 GSF CBOC on the San Jose site to replace the existing San Jose CBOC. In 09/30/2015, a Notice to Proceed (NTP) was issued. Substantial completion and acceptance was completed late February 2018.

b. VAPAHCS has developed an Integrated Project Team (IPT) to support this building activation project. The IPT will be based at the VA Palo Alto Health Care System (VAPAHCS) headquarters in Palo Alto, CA, and will direct resources onsite to the CBOC as appropriate. The IPT will be led by a VA project manager and will consist of a team to include a VA interior designer, VA equipment planner, VA materiel handler, VA property technician, and VA contracting officer.

3. VAPAHCS GOVERNMENT FURNISHED ITEMS

a. Upon request, the VA will provide the Service Contractor with an office space at the San Jose CBOC large enough to accommodate two (2) work stations.

b. The VA will provide the Contractor electronic FF&E inventory schedule and installation plans.

c. The VA will provide the Contractor a list of FF&E inventory schedule that will be received and stored at the Contractor’s storage facility. See Appendix A.

d. The VA will provide the Contractor a list of FF&E items that will be received directly at the CBOC which will require the Contractor to place or install. See Appendix A.

e. The VA will provide the FF&E seismic bracing/anchoring requirements for all applicable items.

f. The VA will provide the list of minor equipment that requires attachment to rail systems.

g. The VA will provide instructions for attaching minor equipment to wall mounted items, including, but not limited to, rail systems.

h. The VA will provide a list of FF&E items that require certified installers.

i. The VA will provide the Contractor electronic vendor layout drawings.

j. The VA will provide the Contractor access to Attainia, the VAPAHCS equipment and IT item planning system.

k. The VA will provide Attainia system training to the appropriate Contractor resources.

l. The VA will identify the rooms to be used as FF&E and IT item mock-ups.

m. The VA will provide a report for each room, listing the room’s FF&E and IT items. This report is commonly known as a “Door Report” or “Room-by-Room Report”.

n. The VA will provide the Contractor the Rules of the Station document.

o. The VA will provide the Contractor comments on the Contractor’s initial draft of the project management plan (PMP) within seven (7) calendar days of project kick-off meeting.

p. The VA will provide the Contractor comments on proposed changes to the PMP within fourteen (14) calendar days of the date the PMP is submitted for review.

q. The VA will coordinate the return or replacement of items damaged after the Contractor accepts them at the warehouse.

r. The VA will provide the Contractor the delivery address for excess FF&E parts and items within seven (7) calendar days after the completion of the Delivery and Installation Phase.

4. GENERAL CONTRACTOR REQUIREMENTS

a. The Contractor shall have proven expertise and previous experience with activating new medical facilities of similar scale.

b. All proposed key personnel shall work on this project and be fully staffed on this project.

c. The Contractor shall consider quality as the primary project constraint during project planning and execution.

d. The Contractor shall request office space at the San Jose CBOC a minimum of two weeks in advance of needing the office space.

e. The Contractor shall provide office furniture for the office space provided by the VA.

f. The Contractor shall be responsible for providing office software and equipment (e.g., computers, printers) and internet connectivity while working at the San Jose CBOC.

g. The Contractor shall communicate in writing any changes to proposed key personnel to the VA contracting officer’s representative (COR) and contracting officer (CO) 30 days prior to changing personnel for VA approval.

h. Contractor shall develop a proposed multidisciplinary team to fully execute all components of this contract.

i. Contractor shall provide a proposed staffing matrix for all phases (see Section 5) on the project along with resumes of proposed team members and relevant work experience on previous medical facility activation projects.

j. Contractor shall coordinate with the COR or a designated on-site coordinator to gain access to the new CBOC at all time.

k. Contractor shall prepare their warehouse facility to receive FF&E and IT items starting fourteen (14) calendar days after the award of this contract.

l. Contractor shall provide warehouse access to VA personnel to asset tag FF&E and IT items during business hours.

m. Contractor shall pull any FF&E and IT items from inventory at the request of VA personnel.

n. Contractor shall unload and stage FF&E delivered to San Jose CBOC as determine by VA personnel.

o. The Contractor shall be liable for any lost or damaged FF&E and IT items between receiving and acceptance by the VA.

p. The Contractor shall include all costs related to warehousing in the contract price.

q. Contractor shall use PlanGrid web-based software to manage the installation of FF&E and IT items.

r. The Contractor shall include six (6) PlanGrid licenses with unlimited sheet downloads/uploads for the VA’s use for one year starting fourteen (14) calendar days after the project kick-off meeting.

s. The Contractor shall provide six (6) Apple 9.7 inch 256GB iPad Pro hand-held computing tablets with keyboard and folio case. PlanGrid installed and an unlimited LTE data plan for the VA’s use for one year starting fourteen (14) calendar days after the project kick-off meeting.

t. The Contractor shall provide wall and walkway protection prior to the delivery and installation phase. Contractor shall provide Masonite and ram boards to protect walkways, doors, elevator cabs and walls in high traffic areas as mutually agreed by the Contractor and the COR.

u. The Contractor shall provide an option to assist the VA with additional activation activities, included, but not limited to, furniture and equipment reconfiguration, additional signage installation after the Delivery and Installation for up to sixty (60) calendar days. The Contractor shall provide a Project Manager, a lead installer and two (2) installers.

v. The Contractor shall maintain the required General Public Liability Insurance and Workman’s Compensation and Employer’s Liability Insurance throughout the life of the contract.

w. The Contractor shall follow the guidelines stated in the Rules of the Station document except for where requirements in this Performance Work Statement (PWS) conflict with the Rules of the Station requirements, in which case the PWS requirements supersede the Rules of the Station requirements.

5. DESCRIPTION OF SERVICES

a. Project Planning Phase

1. The Contractor shall develop and maintain a PMP to include the following:

a. Phase-based integrated master schedule (IMS)

b. Communication Management Plan

c. Quality Management Plan

d. Risk Management Plan with risk register

e. Staffing Management Plan with staffing matrix

f. Inventory Management Plan

g. Delivery and Installation Plan

h. Lessons learned

2. The Contractor shall use the proposed technical and management approach as the basis for the PMP unless otherwise directed by the COR.

3. The Contractor shall develop and maintain an IMS that details the Contractor’s work in the Project Planning, Warehousing and Storage, and Delivery and Installation Phase.

4. The Contractor shall provide an initial draft of the PMP at the kick-off meeting.

5. The Contractor shall provide a working draft of the PMP that incorporates the VA’s comments no later than 30 calendar days after the kick-off meeting.

6. The Contractor shall confirm with the COR all rooms to be used as mock-ups during the Delivery and Installation Phase.

7. The Contractor shall identify rooms with FF&E installation requirements similar to the mock-up rooms.

8. The Contractor shall coordinate with the VA to determine the delivery and installation sequencing.

9. The Contractor shall obtain the VA’s approval on the Delivery and Installation Plan.

10. The Contractor shall submit a revised PMP no later than 30 days before the commencement of the Delivery and Installation Phase that incorporates the approved Delivery and Installation Plan.

11. The Contractor shall obtain the VA’s approval for changes to the PMP before executing the activities affected by the change.

b. Warehousing and Storage Phase

1. During the performance of this contract, the Contractor shall be responsible for obtaining, insuring, furnishing, securing, and managing an offsite warehouse facility within a fifty (50) mile radius of the new San Jose CBOC.

2. The warehouse facility shall have a monitored burglar alarm, fire alarm and fire sprinkler system throughout in accordance with all local, Federal and State regulations (including, but not limited to OSHA requirements) and be clean, dry and free of debris and rodents.

3. The Contractor shall provide all appropriate materials handling equipment (MHE) needed to receive, store, and redeliver normal FF&E items as well as high value, sensitive medical equipment.

4. The Contractor shall follow the approved Inventory Management Plan during the Warehousing and Storage Phase unless otherwise directed by the COR.

5. The Contractor shall receive, chronicle, and store FF&E and IT items at the Contractor warehouse facility until the items are transported to the CBOC for installation.

6. The Contractor shall perform a visual inspection of FF&E and IT items to identify possible damage prior to acceptance.

7. The Contractor shall notify the COR daily of any FF&E or IT items not accepted due to damage.

8. The Contractor shall document any damage to FF&E and IT items identified after item acceptance.

9. The Contractor shall immediately notify the COR of damage to FF&E and IT items detected after acceptance.

10. The Contractor shall coordinate with VA IPT personnel for property receiving, asset tagging, accounting and incoming inspection at the Contractor warehouse.

11. The Contractor shall make the warehouse and FF&E and IT items accessible to VA IPT personnel.

12. The Contractor shall provide a workstation and internet connection for one (1) VA IPT personnel.

13. The Contractor shall provide a web-accessible inventory management system with up to six (6) user licenses for VA IPT personnel.

14. The Contractor’s web-accessible inventory management system shall provide the capability for users to query the system using the VA-provided purchase order number (PO).

15. The Contractor’s web-accessible inventory management system shall, upon PO query submission, return all records with a matching PO.

16. The Contractor’s…