36C26118Q9636-002.pdf

Attachment 2

Veterans Affairs Southern Nevada Healthcare System Statement of Work (SOW)

1. CONTRACT TITLE.

New camera system, operating platform, and connectivity for Southwest, southwest, Northeast, Northwest, and Pahrump Primary Care Clinics.

2. DEFINITIONS.

N/A

3. SCOPE.

Vendor shall provide a “turn key” design, Project management; install labor, equipment, and warranty support for a new digital camera surveillance system and new Milestone operating software to the Southeast, Southwest, Northeast, Northwest and Pahrump Primary Care Clinics and the (13) servers. Located at the main hospital facility.

4. Specific Tasks.

Line Item 0001

VA Hospital:

Vendor will provide the design, Project management; install labor, and new Milestone operating software to (13) servers and provide the continuous recording of 15 FPS and the 30 days retention. Operating System shall be the standard Version, 2016 or 2012 at the Minimum. Vendor will also provide all equipment and labor required to provide connectivity from all the remote locations in this scope.

DESIGN CRITERIA:

• XProtect Professional+ Base License

• XProtect Professional+ Device License

• 3 year care plus for XProtect Professional+ Device License

• (1) New Workstation

• (3) Seats to the nearest City for Milestone Technical Configuration 1, TBD

• Programming of (13) Existing Servers to Milestone

• Project management

• Testing of equipment

• (30) Thirty Days of Recording Retention at 15FPS and 40% Motion Detection

• New Axis IP Camera’s (Existing infrastructure will be used)

• The Milestone software will fall in line with what the Main VA will be migrating too.

• System Installation

• Project Coordination with Site Staff and VA Personnel

• 6 Hour Training Sessions with Onsite Personnel

• Project management throughout the process

• Year Warranty on Parts and Materials upon closeout of project

• XProtect Professional+ Base License

• XProtect Professional+ Device License

• 3 year care plus for XProtect Professional+ Device License

• (1) New Workstation

• (3) Seats to the nearest City for Milestone Technical Configuration 1, TBD

• Testing of equipment

Line Item 0002

Pahrump Clinic:

Vendor will provide the design, Project management; install labor, all materials to complete job. Provide a pathway to extend the fiber and cat 6 Cable to the VA’s I.T. closet, terminate at both ends into patch panels. Vendor will install new Cisco switches along with all the parts and pieces needed to complete the install. Any and all Switches will be (Programmed by the VA I.T department). Vendor will send both database backups to Lenel PES for database merge. Vendor will connect to the VA network and change all IP addresses (provided by the Gov. IT Dept.) and o remove all existing HP switches and turn back over to the VA. All testing will be done to ensure everything will be operational.

DESIGN CRITERIA:

• (5) Cisco Industrial Ethernet 3000 4 port switches

• (5) Cisco expansion POE/POE+ Module

• (5) Cisco AC-DC power module for POE

• (10) Cisco Rugged SFP (Mini-GBIC)

• (2) Cisco Catalyst 3650-24PS-S switches

• (4) Cisco Power supply-640 Watt

• (4) Cisco 8Ft. Power Cables

• (2) Cisco IOS License V.16.3

• (5) Enclosures for pole mount cameras to house the larger Cisco switches

• (1) Database merge to Lenel from there P.E.S. group

• (1) New Seneca Workstation 4TB

• (16) XPPPLUSDL Licenses

• (16) Y3XPPPLUSDL

• (1) All wiring needed to complete Job

• All fiber connectors patch panels, connectors, Misc. conduit, bock boxes, and fire stopping.

• Removal of old equipment

• Testing of all new equipment

Line Item 0003

Northeast PCC:

Vendor will provide the design, engineering, material, installation, programming, system configuration and training to install a new computer, network switch, (42) New IP camera’s, and NVR for the Northeast VA Primary Care Clinic to the new Milestone Platform. This will be a new system with a migration path to the Main VA Healthcare Building located at 6900 N. Pecos Road. Price to include the migration to the main VA’s Network is included in this proposal.

DESIGN CRITERIA:

• (30) Thirty Days of Recording Retention at 15FPS and 40% Motion Detection

• (42) New Axis IP Camera’s (New wiring will be used to replace the Coax)

• The Milestone software will fall in line with what the Main VA will be migrating too.

• System Installation

• Project Coordination with Site Staff and VA Personnel

• System Programming and Configuration with new Milestone operating software to new camera’s

• (1) Seneca Workstation Dell T3620 8GB Ram 4TB storage

• (1) Seneca Server 64TB Storage, dual 240 GB SSD Memory, Intel XEON silver 4114 CPU’s

• (42) Milestone XProtect+ Device license

• (1) 3yr Service Support for Cameras

• (31) Axis P3224-LV-MKII Cameras

• (11) Axis M5525-E PTZ Cameras

• (42) New wire to new Cameras

• (1) 6 Hour Training Sessions with Onsite Personnel

• (1) Project management throughout the process

• (1) Year Warranty on Parts and Materials upon closeout of project

• (1) Cisco Switch (programmed by others)

• Programming of cameras to the VA network

Line Item 0004

Northwest PCC:

Vendor will provide the design, engineering, material, installation, programming, system configuration and training to install a new computer, network switch, (48) New IP camera’s, and NVR for the Northwest VA Primary Care Clinic to the new Milestone Platform. This will be a new system with a migration path to the Main VA Healthcare Building located at 6900 N. Pecos Road. Migration of this system to the main VA’s Network.

DESIGN CRITERIA:

• (30) Thirty Days of Recording Retention at 15FPS and 40% Motion Detection

• (48) New Axis IP Camera’s (Existing infrastructure will be used)

• The Milestone software will fall in line with what the Main VA will be migrating too.

• System Installation

• Project Coordination with Site Staff and VA Personnel

• System Programming and Configuration with new Milestone operating software to new camera’s

• (1) Seneca Workstation Dell T3620 8GB Ram 4TB storage

• (1) Seneca Server 64TB Storage, dual 240 GB SSD Memory, Intel XEON silver 4114 CPU’s

• (48) Milestone XProtect+ Device license

• (1) 3yr Service Support for Cameras

• (35) Axis P3224-LV-MKII Cameras

• (13) Axis M5525-E PTZ Cameras

• (1) 6 Hour Training Sessions with Onsite Personnel

• (1) Project management throughout the process

• (1) Year Warranty on Parts and Materials upon closeout of project

• Programming of cameras to the VA network

Line Item 0005

Southwest PCC:

Vendor will provide the design, engineering, material, installation, programming, system configuration and training to install a new computer, network switch, (40) New IP camera’s, and NVR for the southeast VA Primary Care Clinic, to the new Milestone Platform. This will be a new system with a migration path to the Main VA Healthcare Building located at 6900 N. Pecos Road. Price to include the migration to the main VA’s Network.

DESIGN CRITERIA:

• (30) Thirty Days of Recording Retention at 15FPS and 40% Motion Detection

• (40) New Axis IP Camera’s (Existing infrastructure will be used)

• The Milestone software will fall in line with what the Main VA will be migrating too.

• System Installation

• Project Coordination with Site Staff and VA Personnel

• System Programming and Configuration with new Milestone operating software to new camera’s

• (1) Seneca Workstation Dell T3620 8GB Ram 4TB storage

• (1) Seneca Server 64TB Storage, dual 240 GB SSD Memory, Intel XEON silver 4114 CPU’s

• (40) Milestone XProtect+ Device license

• (1) 3yr Service Support for Cameras

• (31) Axis P3224-LV-MKII Cameras

• (9) Axis M5525-E PTZ Cameras

• (1) 6 Hour Training Sessions with Onsite Personnel

• (1) Project management throughout the process

• (1) Year Warranty on Parts and Materials upon closeout of project

• Programming of cameras to Network

Line Item 0006

Southwest PCC:

Vendor will provide the design, engineering, material, installation, programming, system configuration and training to install a new computer, network switch, (40) New IP camera’s, and NVR for the southwest VA Primary Care Clinic, to the new Milestone Platform. his will be a new system with a migration path to the Main VA Healthcare Building located at 6900 N. Pecos Road. Price to include the migration to the main VA’s Network.

DESIGN CRITERIA:

• (30) Thirty Days of Recording Retention at 15FPS and 40% Motion Detection

• (40) New Axis IP Camera’s (Existing infrastructure will be used)

• The Milestone software will fall in line with what the Main VA will be migrating too.

• System Installation

• Project Coordination with Site Staff and VA Personnel

• System Programming and Configuration with new Milestone operating software to new camera’s

• (1) Seneca Workstation Dell T3620 8GB Ram 4TB storage

• (1) Seneca Server 64TB Storage, dual 240 GB SSD Memory, Intel XEON silver 4114 CPU’s

• (40) Milestone XProtect+ Device license

• (1) 3yr Service Support for Cameras

• (31) Axis P3224-LV-MKII Cameras

• (9) Axis M5525-E PTZ Cameras

• (1) 6 Hour Training Sessions with Onsite Personnel

• (1) Project management throughout the process

• (1) Year Warranty on Parts and Materials upon closeout of project

• (1) Cisco Switch (programmed by others)

• Programming of cameras to Network

5. PLACE OF PERFORMANCE.

Southeast Primary Care Clinic: 1020 Boulder Highway, Henderson, NV 89015 Southwest Primary Care Clinic: 7235 S Buffalo Drive, Las Vegas, NV 89113 Northwest Primary Care Clinic: 3968 N. Rancho Drive, Las Vegas, NV 89130 Northeast Primary Care Clinic: 4461 E. Charleston BLVD, Las Vegas, NV 89104

Pahrump Primary Care Clinic: 220 South Lola Lane, Pahrump NV 89048 VA Medical Center: 6900 N. Pecos Rd, N. Las Vegas NV 89086

6. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a COR. If so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s).

7. SECURITY

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a.

A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems.

Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options.