36C25926Q0370.docx

DEPARTMENT OF VETERANS AFFAIRS

EASTERN COLORADO HEALTH CARE SYSTEM

1700 N. Wheeling St.

Aurora, Colorado 80045

(303) 399-8020

DEPARTMENT OF VETERANS AFFAIRS

EASTERN COLORADO HEALTH CARE SYSTEM

1700 N. Wheeling St.

Aurora, Colorado 80045

(303) 399-8020 Englewood Activation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: Acrylic and Aluminum Artwork and Installation This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045 Englewood Clinic. Due 04/09/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, 2) place of manufacture and 3) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 332112 Nonferrous Forging is 950 Employees.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 14:00 Mountain time (MT) on Monday, April 9th, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW FOR REQUITEMENTS SOW:

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Project: Activation of Englewood Clinic Location: 500 E. Hampden Avenue Ste. 310 Englewood, Colorado 80113

December 8, 2025

STATEMENT OF WORK

1. GENERAL SCOPE:

1.1. The Veterans Affairs Eastern Colorado Healthcare System (VA ECHCS) has a requirement for an Artwork procurement for our Englewood Clinic.

1.1.1.1. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2. PERFORMANCE REQUIREMENTS:

2.1. The contractor shall provide and be responsible for technical assistance, development, and generation for final specifications.

2.2. Artwork delivery and installation is to be scheduled and confirmed by VA POC.

2.2.1.1. Duty hours at this site will be 7:00am-230 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

2.3. Contractor may or may not be required to complete services outside of normal duty hours per the SOW.

2.4. The Contractor shall be made aware of and must comply with local security policies and procedures in the task order. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA POC at least 14 days prior to work start date to ensure compliance to any local security policies.

2.5. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.

2.6. Contractor must have a project manager/lead installer based on project size.

2.6.1.1. Project manager/lead installer must have a minimum of 2 years of experience.

2.6.1.2. Performing installation services in healthcare facilities.

2.7. The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, insurance, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay expenses to meet this requirement.

2.8. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.

2.9. Contractor shall:

2.9.1. Coordinate and provide management of all products and services to manage, design, order, ship, deliver, and install new furniture from the manufacturer until final acceptance by VA Interior Design.

2.9.2. Include only products specified within the specification.

2.9.3. Provide maintenance manuals for all products specified.

3. KICKOFF MEETING:

3.1. The prime contractor shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date will be determined by VA Point of Contact.

4. SUBMISSION OF QUESTIONS:

4.1. All questions submitted for this solicitation must be electronically sent to the Contracting Officer unless the Contracting Officer has directed otherwise.

5. SUBMISSION OF QUOTATION:

5.1. The vendor shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

5.1.1. Pricing with separate line for labor and installation

5.1.2. Any finish samples.

5.1.3. Product literature.

5.1.4. Physical finish samples.

5.1.5. Complete manufacturer’s product specifications

5.1.6. Self-certifying statement confirming ability to meet project deadlines.

5.1.7. Warranty.

5.2. Submissions can be sent in multiple emails to avoid computer system email size limitation, to the Contracting Officer by email. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

5.3. Pricing must be within the established IDIQ pricing.

6. PRODUCT:

6.1. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

7. SERVICES:

7.1. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

7.2. The product must not be placed into production without clearance from the VA POC.

7.3. The contractor shall track manufacturing schedule and notify VA POC and Interior Designer with updates of estimated completion date by email.

7.4. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

7.5. Contractor shall provide 30 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls – as not to void furniture warranties.

7.6. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

8. FURNITURE, DESIGN, AND SUPPORT SERVICES:

8.1. CONTRACT TASK REQUIEMENTS:

8.1.1. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

8.1.2. Contractors shall be responsible for all field measurements whether in existing spaces or new construction. Contractors shall not rely on AutoCAD drawings for final measurements. Schedule onsite verification with the POC. Artwork locations indicated on the floor plan may change upon receipt of artwork due to in field conflicts. Mounting locations for installation to be determined by VA Interior Designer onsite if necessary.

9. PROTECTION OF PROPERTY:

9.1. Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings.

9.2. Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of all items. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors.

9.3. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

9.4. The Contractor shall be responsible for securing all items, and its own work tools and equipment during delivery/installation.

9.5. No ladders, tools or vacuum cleaners will be loaned out, come prepared.

10. DELIVERY:

10.1. Delivery/Installation Timeframe: estimated to begin, Monday, June 1, 2026. Do not schedule until date is confirmed by VA POC.

10.2. Delivery Location: Contractor shall deliver all furniture direct to the Englewood Clinic 500 E. Hampden Ave. Ste. 310 Englewood, Co. 80113

10.3. There is no loading dock present. Delivery Truck must have an operable lift gate or other means to safely offload products. Receiving area is designed for trucks 26’ in length or smaller. Drawing of location has been submitted in this package. Building must have 72 hours of advance notice for incoming product so you must schedule in advance.

10.4. Elevator: Access to the construction area is strictly limited to use of the east elevator and includes, but is not limited to, delivery and removal of materials and equipment. Floors, walls and doors must be appropriately protected. Any damage to building will be your cost to pay.

10.5. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacture’s name marked thereon. Deliveries shall be marked with the PO and contract number.

10.6. Delivery and Installation will be coordinated through the VA Interior Designer, Kate Rader.

10.7. All deliveries will be received in the east drop off area or other location as previously designated unless otherwise specified. Delivery vehicles will not be allowed to remain in the area after unloading.

10.8. In the event there is a delay the contractor must notify the assigned VA POC and VA Interior Designer immediately in writing, via email.

10.9. Contractor shall provide the VA Interior Designer and POC with scheduled date and time that the delivery truck will arrive at least 72 hours minimum in advance.

10.10. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

10.11. Parking in the alleyway, garage, and drop-off area is not provided. Contractors must arrange for their own parking accommodation. Onsite parking is paid parking only or street parking.

1. RECEIVE AND UNLOAD:

1.1. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

1.2. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA POC and Interior Designer in writing, preferably via email, immediately upon identification.

1.3. Contractor shall repair or coordinate with the POC for replacement of damaged, defective, or missing items.

2. Installation Services

2.1. Contractor to provide installation per the Statement of Work. Furniture installations include but are not limited to the following: free-standing, panel-hung systems, and modular furniture configurations, task chairs, office furniture, conference, classroom, staff lounge furniture, mobile rolling file cabinet, installation of wall hung folding chairs (installer must read installation instructions and have appropriate hardware to meet manufacturers installation requirements). All furniture installations require the POC’s approval of a plan provided by the Contractor.

2.2. The Contractor shall provide, operate, manage, and maintain a trained, uniformed Installation Service crew.

2.3. The Contractor shall ensure that crew members have the technical capability to assemble all types of furniture before performing such tasks.

2.4. The Contractor’s personnel shall have the ability to: meet and deal with the general public; ability to read, understand and apply printed rules, detailed orders, instructions and furniture drawing layouts. The contractor’s personnel shall also have familiarity with a variety of commercial furniture product disassembly and assembly parts and components; and be able to physically perform the functions required in the performance of their assigned duties.

3. ASSEMBLY AND FINAL ACCEPTANCE:

3.1. Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor- owned tools or equipment, and any on-site storage being utilized.

3.2. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order. Contractor is responsible for identifying additional hardware and tools required to complete assembly and installation.

3.3. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. Contractor is responsible for identifying additional hardware and tools required to complete assembly and installation.

3.4. Contractor shall prevent its personnel from entering any area other than the designated work area.

3.5. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.6. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

3.7. The Contractor shall do a final walkthrough with POC and provide a punch list before releasing crew for the day.

4. JOB SITE CLEANLINESS/EXPECTATIONS:

4.1. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

4.2. Proper floor, wall, door frame and other protections are expected to be provided and maintained for entrances to construction areas, and common areas located between the designated elevator and construction areas. If applicable, construction paths across common areas and/or lobbies must be kept clean at all times and such cleaning will be the responsibility of construction contractor. Proper dust control measures must be used and maintained at all times.

4.3. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

4.4. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

4.5. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor.

4.6. Smoking is not allowed at any location on the property including the building, parking garage, alleyway or within twenty-five (25) feet of any entrance or exit to the building.

4.7. No equipment or materials are to be stored outside the confines of the specific construction area.

4.8. All construction debris shall be removed on a timely basis and shall not be allowed to produce a fire hazard. If contractor fails to keep the premises clean, the building property management reserves the right to remove the debris at the contractor’s expense.

4.9. NO radios, television sets, or audible music will be allowed on the site.

5. WARRANTY ITEMS:

5.1.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

5.1.2. The warranties shall include all travel and shipping costs associated with any warranty repair.

See attached document: P01_Artwork Schedule Acrylic Aluminum.

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