36C25926Q0340.docx

STATEMENT OF WORK (SOW)

Urodynamic Examination and Procedure Chair Eastern Colorado Health Care System (ECHCS) Rocky Mountain Regional VA Medical Center (RMR VAMC) – Aurora, Colorado

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: Urodynamic Exam Chair This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045. Due 03/30/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, 2) place of manufacture and 3) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 339112 Surgical and Medical Instrument Manufacturing is 1000 Employees.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 14:00 Mountain time (MT) on Monday, March 30th, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW FOR REQUITEMENTS SOW:

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

1. PURPOSE

The Department of Veterans Affairs (VA), Eastern Colorado Health Care System (ECHCS), requires the procurement of one (1) specialized urodynamic examination and procedure chair for use in the Urology Service at the PFC Floyd K. Lindstrom Clinic. The chair will support diagnostic testing of bladder and urethral function including uroflowmetry, cystometrogram, pressure-flow studies, electromyography, and urethral closure testing.

For reference purposes only, the Schmitz arco-matic 300 M examination chair is cited to describe minimum functional characteristics. Any proposed equal product must meet or exceed all salient characteristics and be fully compatible with clinical workflows without additional Government cost.

2. SCOPE OF WORK

The Contractor shall provide all equipment, accessories, delivery, installation (if required), documentation, warranty, and support necessary for a fully operational urodynamic procedure chair. All components required for full functionality shall be included at no additional cost to the Government.

2.1 CLINs

3. PERIOD OF PERFORMANCE

3.1 One‑time equipment purchase. Warranty begins upon Government acceptance.

4. PLACES OF PERFORMANCE

Rocky Mountain Regional VA Medical Center 1700 North Wheeling Street Aurora, CO 80045

5. SALIENT CHARACTERISTICS

The following characteristics represent the Government’s minimum needs to safely perform urodynamic testing on patients with varying mobility levels and body habitus.

5.1 Specifically designed for urodynamic/urologic procedures.

5.2 Electrically powered adjustment for height, backrest, seat tilt/pelvic elevation, and leg supports.

5.3 Includes both hand control and foot‑operated control for hands‑free positioning.

5.4 Supports upright seated position for uroflow testing.

5.5 Supports lithotomy positioning for invasive procedures.

5.6 Supports near‑horizontal/supine positioning.

5.7 Maximum entry height not to exceed 22 inches.

5.8 Minimum patient weight capacity of 500 pounds.

5.9 Factory‑designed perineal cut‑out suitable for catheterization and uroflowmetry.

5.10 Adjustable leg supports, stirrups, or footrests for lithotomy positioning.

5.11 Compatible funnel holder or equivalent device for urine flow measurement.

5.12 Stable platform during powered movement and invasive testing.

5.13 Medical‑grade cleanable, fluid‑resistant surfaces.

5.14 Operates on standard U.S. hospital electrical power (120 VAC).

5.15 Stand‑alone device; no network connectivity required.

5.16 New, current‑generation equipment; refurbished items not acceptable.

5.17 Manufacturer warranty minimum one year.

6. DELIVERY AND INSTALLATION

6.1 Delivery shall be FOB Destination to Rocky Mountain Regional VA Medical Center, Aurora, Colorado. Installation shall include full system configuration and validation.

6.2 Delivery Location:

6.3 Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States.

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

6.4 Installation shall be performed by OEM-certified or OEM-authorized personnel and shall include full system assembly, integration, and configuration.

6.5 Following installation, the contractor shall perform operational and functional verification to confirm clinical readiness.

6.6 Acceptance shall occur after successful installation, verification of functionality, confirmation that all components are delivered, and receipt of required documentation.

6.7 Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon. Deliveries shall be marked with the following information:

· Purchase Order Number

· Contract Number

· Mark For Attention: Rhonda Burton

6.8 Delivery POC:

POC:

7. TRAINING AND DOCUMENTATION

7.1 Documentation

The Contractor shall provide current OEM operation and maintenance manuals for all components.

7.2 Training

Basic operator orientation shall be provided at installation and shall include but not be limited to system operation, safety features, and startup/shutdown procedures.

8. WARRANTY

Contractor shall provide manufacturer warranty covering parts and labor for at least one year. Extended warranty options shall be available.

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