36C25925R0038.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Christine Jarvis christine.jarvis@va.gov 303-712-5784

PLACE OF PERFORMANCE

ADDRESS

Cheyenne WY

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Ambulance Services – Cheyenne, WY

Combined Synopsis/Solicitation for Ambulance Services-Cheyenne WY catchment area

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products or Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

1. This is a Request for Quote (RFQ) Solicitation number 36C25925R0038. The government anticipates awarding a firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) five (5) years (60-months) contract resulting from this solicitation.

1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

1. This acquisition is unrestricted, NOT set-aside. The North American Industry Classification System (NAICS) code is 621910 Ambulance Services with a small business size of $22.5 Million. The PSC is V225 - Transportation/travel/relocation- Travel/lodging/recruitment: Ambulance.

1. Department of Veterans Affairs (VA), Network Contracting Office 19 Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of the Cheyenne VA Health Care System in Cheyenne, Wyoming is seeking to procure services in accordance with the Scope of Work and price schedule. The Contractor shall provide service rates for Ambulance Services.

1. All interested parties shall provide quotations for the following services in accordance with the Performance Work Statement (PWS) by submission of attachments and documents as detailed in XI and XII.

1. Place of performance is for this project is Cheyenne VA Health Care System Cheyenne, Wyoming.

1. Period of performance is five (5) years (60-months) with the option to place a minimum of 1x Work Order each year.

1. This is not a Defense Priorities and Allocations System (DPAS) rated requirement.

1. The provision at 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services, applies to this acquisition.

1. The provision at 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services, applies to this acquisition.

OFFER SUBMITTAL INSTRUCTIONS:

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Late quotes shall not be considered. As a minimum, offers must include—

0. The solicitation number;

0. The name, address, and telephone number of the offeror;

0. Acknowledgement of solicitation amendments

0. Completion and submission of Attachment 2 - Price Schedule with the offer.

0. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

0. Submission of Technical Capability Documents as detailed in section XII.ii.b. There is an eight (8) page limit, any pages after page 8 will not be evaluated.

0. A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

0. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(d) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(e) Unique entity identifier. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(f) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

1. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

1. To be eligible for award, the quoter must Provide the following with quote submission:

0. Provide pricing for all contract line items entered on Attachment 2 - Price Schedule provided within the solicitation.

0. Technical Capability: Quoters shall provide a narrative capability statement verifying ability to execute the requirements of the Performance Work Statement and a description of the company’s ability to provide Advanced Life Support and Basic Life Support services;

1. Capability statement shall also include:

0. Vehicles: Describe the process for ensuing availability and safety of vehicle fleet, to include:

0. Number of vehicles dedicated to the VA customer in executing this contract;

0. A list of the *vehicle fleet and **equipment available to the company in performance of this requirement.

0. A description of how vehicle breakdown, inclement weather or other emergency situations are handled;

*The vehicle and equipment list should include make, model, year, Vehicle Identification Number and/or Serial Number as well as the features of each vehicle.

**All ambulances shall meet the standards of KKK-A-1822F dated August 1, 2007; Number of total vehicles available;

0. Staffing. Offeror’s response shall demonstrate ability to provide staffing to meet the response times specified in the PWS.

1. Provide a narrative not more than 5 pages in length that describes in detail how each driver and EMT staff is hired, qualified, and their credentials are maintained to meet requirements.

1. Provide a listing of staff and current certifications;

0. Business license and insurance. Provide copies of insurance documents and business licenses/credentials to operate in the States of Wyoming, Colorado, and Nebraska and/or the ability to obtain those licenses including a detailed timeline.

0. Communication system. Provide a description of the Contractor’s communication system (i.e., cell phone, computer, etc.) and capability of real time communication for patient tracking purposes. The contractor shall provide a step-by-step description of the workflow process he/she will use to execute each call for service starting with Government notification of the requirement.

0. Provide description of Quality Control Program and sample documentation.

0. Past Performance: Contractors shall submit up to three (3) past performance references, including both the customer point of contact information and details of the work performed. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work.

(End of Provision) CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATIONS OF THEIR EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS.

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

(End of Addendum to 52.212-1)

1. The provision at 52.212-2 Evaluation – Commercial Items applies to this acquisition.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

1. Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and may be removed from the evaluation process.

The following factors shall be used to evaluate offers:

Price: The government shall evaluate quoters’ prices, and then evaluate the apparent lowest-priced quote for acceptability under the technical factor. If the lowest-price quoter was evaluated as unacceptable, the agency shall then consider the acceptability of the next lowest-price quoter, continuing this process as necessary.

Technical: Technical acceptability will be based on the quoter’s ability to meet the requirements of Performance Work Statement based on the provided capability statement. Evaluation will include quoters’ capability statement, fleet and equipment as well as qualifications, licenses, training, and experience of the personnel that shall be employed to provide the required service.

Past Performance: The apparent awardee’s past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1.

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

1. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. FAR 52.212-3 – OFFERORS REPRESENTATION AND CERTIFICATIONS – COMMERCIAL ITEMS

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

1. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2021), applies to this requirement.

Addendum to XIV. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2021)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000);

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

52.219-8 Utilization of Small Business Concerns 52.219-9 Small Business Subcontracting Plan

1. FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (October 2022), apples to this requirement. The additional clauses below are incorporated by reference.

52.204-24 Representation regarding certain telecommunications and video surveillance services or equipment (Nov 2021) 52.204–27 Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

52.204-29 Federal Acquisition Supply Chain Security Act orders—Representation and Disclosures (Dec 2023) 52.204–30 Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) 52.216-1 Type of Contract (Apr 1984)

52.216-22 Indefinite Quantity (Oct 1995) 52.216-32 Task-Order and Delivery Order Ombudsman (Sep 2019) 52.219-13, Notice of Set-Aside of Orders (MAR 2020)

52.222–36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

52.222–37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.223-23, Sustainable Products and Services (MAY 2024)

52.233-2 Service of Protest (Sep 2006)

1. VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

852.233–70 Protest Content/Alternative Dispute Resolution.

Offers are due 2/25/2025 @ 14:00 MST via email to Christine.jarvis@va.gov.

All questions/inquiries must be submitted to Christine Jarvis, Contract Specialist via electronic mail (e-mail) christine.jarvis@va.gov not later than 2/21/2025 @ 14:00 MDT. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

See attached document: Attachment 1 - PWS.

See attached document: Attachment 2 - Price Schedule.

See attached document: Attachment 3 - ZipCodesServiced.

See attached document: Attachment A - Critical Care Transport Capabilities.

See attached document: Attachment B - Cleaning Disinfecting Operation Procedures.

See attached document: Attachment BAA - 1605.05 Business Associate Agreement.

See attached document: Attachment C1 - DOL 2015-5355 NE kimball garden duel.

See attached document: Attachment C2 - DOL 2015-5357 NE Chase perkins.

See attached document: Attachment C3 - DOL 2015-5405 WY LARAMIE.

See attached document: Attachment C4 - DOL 2015-5413 WY Albany carbon platte.

See attached document: Attachment C5 - DOL 2015-5415 CO BOULDER.

See attached document: Attachment C6- DOL 2015-5421 CO Larimer.

See attached document: Attachment C7 - DOL 2015-5431 CO Morgan_wash_phillips_logan_yuma_sedgwick.

See attached document: Attachment C8 - DOL 2015-5409 WY Sweetwater.

See attached document: Attachment Q1 - Quality Assurance Surveillance Plan_.

See attached document: Attachment Q2 - QASP Checklist.

Combined Synopsis/Solicitation Notice