SOW Kitchen Hood Cleaning and Maintenance Updated.docx

STATEMENT OF WORK

1.1. The kitchen hoods specified below shall be maintained quarterly to ensure proper function.

Make Model Serial Number Location

Gaylord ENL-GBD-AS-48 GI-0716-12283608 C1-111 Gaylord ENL-GBD-AS-48 GI-0716-12298606 C1-111 Gaylord ENL-GBD-A-AS-60 GI-0315-12283602 C1-117 Gaylord ENL-GBD-A-AS-60 GI-0315-12283601A C1-117 Gaylord ENL-GBD-AS-54 GI-051-12283616 H1-301 Gaylord ENL-GBD-A-AS-60 GI-0315-12283614A HS-146 Gaylord ENL-GBD-AS-66 GI-0315-12283610 HS-146

1.2. Contractor will perform maintenance associated with all kitchen hoods located at the Rocky Mountain Regional VAMC.

1.3. Maintenance shall include full cleaning of system including, but not limited to:

1.3.1. Exhaust system hoods, filters, the full length of the ductwork and interior of exhaust removal blowers, fans, and all cleanouts.

1.3.2. All access must be opened and proper gasketing will be used when reinstalling access panels.

1.3.3. All access panels must be properly secured.

1.3.4. Belts shall be adjusted.

1.3.5. Bearings will be lubricated.

1.3.6. Nozzles shall be placed back into position.

1.4. A full report of the maintenance and cleaning, including before & after photos of each part of the system are required and will be provided to the Contract Officer’s Representative (COR) or Government Point of Contact (POC) within 5 business days of each service visit.

1.5. The contractor shall affix a Certificate of Performance label to each hood to include the following information: company info and cleaning date. The label must be visible, and all other outdated and previous labels removed.

1.6. Any deficiencies must be reported on an after-service follow up report and provided to the COR or POC within 2 business days of being identified.

1.7.1. Wastewater will be checked for pH balance and recorded before being disposed of according to the local water waste management policies.

1.7.2. pH levels to be noted on the follow up sheet and will also be documented electronically and emailed to point of contact (POC) within 5 business days of work being completed.

1.8. All floors, walls and other areas affected by the cleaning process will be cleaned up afterwards.

1.9. All work will be scheduled in writing with the COR and POC with a minimum of 60 days in advance of the proposed date for accomplishment.

1.10. The contractor shall provide the necessary equipment required for workers to safely work in the kitchen and serving lines and not stand upon ranges, griddles, or other installed equipment in performing work.

1.11 The contractor shall always have a minimum of 4 journeyman-level certified employees on-site to perform the work.

Contractor Performance Requirements

1. COMPLIANCE

a. The Contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The Contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The Contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lockout/tagout. All work for the duration of the contract shall be performed by trained technicians. All safety measures shall be approved as adequate by the safety officer in advance.

2. CONTRACTOR EMPLOYEES

a. Parking in the appropriate/authorized spaces, with special consideration to ensure that they are not parking in veteran/patient spaces. Contractor may use general entrances to off-load and load work material and equipment, all vehicles must park in authorized location while work is being performed.

b. No tobacco or vaping (not authorized on any part of the hospital property).

c. Contractor personnel must check-in and out with the RMRVAMC COR/POC daily (during the duration of the service) to coordinate and confirm number of employees and the day’s duties and to ensure access to the areas in which work will be performed.

d. Contractor personnel cannot work alone in interstitial spaces, at a minimum they must work in teams of two and with the presence of RMRVAMC COR or designated POC for escort.

e. Contractor must always have a minimum of 4 journeyman level certified employees with work specific materials to perform work on the exhaust hood system, failure to meet this requirement will end work for the day and work will need to be rescheduled for to completed in a 24-hour period at the contractor’s expense.

f. The contractor and their employees must ensure that they wear the proper face mask (hospital grade, no cloth) while in clinical areas.

i. If the contractor(s) are not feeling well, has been around someone who has tested positive for COVID within the seven days prior to service, or is awaiting a COVID test result, immediately contact the COR or designated representative to reschedule the work.

g. RMRVAMC may demand that the contractor remove any person(s) who pose a threat to the health, safety, or security of the hospital, employees, or patients.

3. COR CHECK-IN

a. All Contractor personnel working onsite at the VA facility shall sign in and out with the COR or designated POC located in Building L (ENC) control room. Access to work areas, and performance monitoring, will be provided by the COR or designated POC. In all cases, the COR or designated POC shall be notified of any changes which may affect the response time of vital equipment.