P09 - SOW (Mesa Recovery Center Modifications) 01.30.23.docx

Mesa Recovery Center Modifications Project 575-23-103

OBJECTIVE:

Provide labor, materials, equipment, and other services as necessary for minor modifications of the West and South wings of the 5th floor in Building 1 at the Grand Junction VA Medical Center campus, 2121 North Ave., Grand Junction, CO 81501.

SCOPE OF WORK:

Work includes installation of infection control mitigation measures; selective demolition; plumbing repairs, bathroom renovations, wall tile repairs, floor repairs, new door hardware, an additional security camera and new plumbing fixtures.

REQUIREMENTS/MANDATORY TASKS:

The contractor shall complete all requirements and mandatory tasks listed below. Furthermore, the contractor shall provide all necessary services, materials, tools, equipment, bonding, and insurance for this project.

Phasing info: only one room may be taken out of service at a time to allow this work to be completed. Five business days’ notice required before taking the room out of service.

Patient rooms 5001, 5002, 5403, 5411, 5412, 5413; 5419.

Phasing info: only one group restroom may be taken out of service at a time to allow this work to be completed. Five business days-notice required before taking the room out of service.

Rms; 5000, 5001, 5002, 5003, 5403, 5414, 5419a, 5421, 5426, 5431a, 5431x.

Phasing info: only one therapy room at a time can be taken out of service to install cover. Five business days-notice required before taking room out of service.

Rooms 5201, 5202, 5203, 5204, 5217, and 5206

Phasing info: only one group restroom may be taken out of service at a time to allow this work to be completed. Five business days-notice required before taking the room out of service.

Restrooms 5426, 5431x

Phasing info: one room at a time can be taken out of service in order to rough in plumbing, using room isolation valve, with five business days-notice for each individual room. 21 days-notice is required for the 5th floor water shutdown to repair hot water recirculation system.

Rooms 5419a, 5431, 5431x, 5413, 5424, 5426, 5428

SPECIAL CONDITIONS:

1. The area is a residential care area. The contractor will need to coordinate hours and days for work with the VA engineering department, VA safety department and the VA hospital staff, especially work that exceeds 120 dB.

2. A pre-demolition study for hazardous materials has been performed on this building. No lead paint is known to be in the area of renovations. Room 5424 has asbestos identified in the floor tile. The SOW calls out the recirculation lines to be redone, (i.e., see item no.7). The lines are in the wall going up to the ceiling. No asbestos was identified in the wall or the ceiling. Contractor to notify COR immediately if floor tile is broken. Room 5201 has asbestos identified in the wall where it meets the door frame. The SOW calls out for a sink, near the location, to be demolished and covered with a metal panel (i.e., see item no.17). Contractor shall notify COR immediately if wall and door frame location is damaged/disturbed. If remediation becomes necessary, a modification to the contract shall be required (i.e., See SOW Changes section). Additionally, if the contractor determines the floor tile or door frame require work which can be planned for, but would disturb the area, the contractor shall first notify the COR for approval. Failure, of the contractor to immediately notify the COR for approval prior to disturbing the tile or door frame may result in the contractor being liable for remediation and veteran relocation costs.

Ensure to review and reference the sampling location drawings listed below:

a. 01 B1 5th Ceilings Sample Locations

b. 02 B1 5th Walls Sample Locations

c. 03 B1 5th Floor Sample Locations

d. 04 B1 5th Misc. Floor Sample Locations

e. 05 B1 5th Floor Hot Sample Locations

3. All contractor and sub-contractor workers must attend a station orientation training class before they do any work on site. Training takes approximately 2 hours and must be requested through the Contracting Officer’s Representative (COR). See specification section 01 35 26 part 1.8 paragraph A.

4. Infection Control is very important. Mitigation measures are required. See specification section 01 35 26 part 1.12.

5. Laydown and storage for construction is the responsibility of the contractor and must be off station. Payment can be made for off-site stored materials – see specification section 01 00 00, General Conditions part 1.6.

6. Demolished and waste material must be taken out of the building via covered carts after 5:00 PM. Transport of new materials and waste is covered under Infection Control.

7. All inspections (fire sprinkler system, plumbing, electrical, HVAC, framing, doors and relites, communication system, access control) shall be done by the VA. Notification for inspections must be given to the COR in writing at least 5 business days prior to the proposed inspection date.

8. The video surveillance modifications must be made so that there is no direct view of patient treatment areas, patient sleeping quarters, or toilet/shower rooms.

9. No tobacco or other substances legal in the State of Colorado may be consumed by any method while on Station, including inside vehicles or construction trailers. No smoking; no vaping; no chew.

GENERAL:

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training.

This entire project shall conform to technical specifications, Federal Regulations, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. In addition, any part of any VA specification that is not up to current design and construction practice shall be brought to the attention of the Contracting Officer (CO) and COR for further evaluation.

PROJECT MANAGEMENT:

Based on the above list of work items the general contractor selected must successfully manage a variety of trades and tasks, coordinate just-in-time delivery of materials, get those materials to the job site, and schedule the necessary labor to construct various parts of this project in a timely fashion. Therefore, a critical aspect of this contract is construction management including but not necessarily limited to:

· Scheduling using the critical-path-method.

· Running and documenting an OSHA-compliant construction safety program.

· Managing job site access and security.

· Compliance with all VA security policy and Police requirements, to include badging of all personnel working on site.

· Managing the separation of construction activities from on-going hospital patient-care operations.

· Managing periodic utility shutdowns including appropriate permitting procedures including lockout/tag out, hot work, etc.

· Implementing and maintaining required interim life safety measures (ILSM) as needed

· Coordinating with VA COR to maintain acceptable conditions for all on-going hospital functions.

· Coordinate all training with COR

· Attend weekly construction meetings on phone or in person

SUBMITTALS:

Contractor shall be expected to submit the following:

· Log of all anticipated submittals

· Request for information (RFI) log with all responses

· Schedule of all work to include sequencing durations, critical path, and cost loaded schedule of values. With every invoice a new construction schedule will be submitted.

· Environmental compliance and monitoring plans

· Interim Life Safety Measures (ILSM) for all related construction procedures

· 2 to 4 week look-a heads of anticipated work throughout the duration of the project

· List of all employees to be working on site and proof of their OSHA certifications (10 or 30 hour)

· Name of site superintendent and proof of 30-hour OSHA certification. (i.e., please be advised the site superintendent is required to be onsite at all times).

HOURS OF WORK:

Work will take place during normal business hours (7:00 AM to 5:00 PM), Monday through Friday, all Federal Holidays excluded. Evening (between 6:00 PM and 9:00 PM) or weekend work is discouraged, to avoid disturbing residents, but is allowed upon approval from the COR. Written notification must be given to the COR at least ten working days before the time requested.

CHANGES:

Please be advised, the Contracting Officer, from information furnished by the COR and Contractor, may direct changes to the drawings and/or specifications that are within the general scope of the contract. If such change is necessary, it shall be accomplished via a written contract modification between VA and the Contractor.

ACCESS:

The COR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COR when leaving these areas. The Contractor and all personnel shall comply with the security clearance or access controls of areas within the Medical Center. If the Contractor must obtain access to areas that require special security precautions, the COR will arrange for access

PERIOD OF PERFORMANCE:

Period of performance including lead time for materials and submittals: 180 days from Notice to Proceed.

QUALITY CONTROL:

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

ACCEPTANCE STANDARDS:

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, or is not satisfactorily executed in accordance with the SOW. All work completed by the Contractor must be reviewed and approved by the COR prior to final acceptance.

PROJECT DRAWING & SPECIFICATION DOCUMENTS:

Attachments:

· Attachment 1 - DWG.1 (03 MODIFICATIONS TO MESA RECOVERY C1 – REV3)

· Attachment 2 - 03c Specifications_REV 2)