36C25920Q0719.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice DentalEZ (Nevin) Dental Lab Equipment 80111 36C25920Q0719 09-28-2020

11AM

MOUNTAIN TIME, DENVER, USA

N 339114 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Tulsa Health Care Center 8921 N. Mingo Rd Tulsa

OK

74133

USA

jacqueline.obryan@va.gov DentalEZ aka NEVIN Dental Clinic’s lab equipment to include disassembly, reutilizations, move, and reassembly.

Request for Quote (RFQ) #: 36C25920Q0719 DentalEZ (Nevin) Dental Furniture

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 1:00pm MT, September 24, 2020 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to jacqueline.obryan@va.gov no later than 11:00am MT, September 28, 2020 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25920Q0719 The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 effective August 13, 2020.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339114 with a small business size standard of 750 Employees. This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

(v) Complete the Following

Contractor Name: ________________________________________

DUNS: ________________________________________________

POC Name: _____________________________________________

POC Email: _____________________________________________

POC Ph #: ______________________________________________

(vi) Description of Requirements for the items to be acquired, reference attached

(a) Statement of Work

(b) NEVIN New Location Layout

(c) NEVIN Old Location Layout

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Jack C. Montgomery Veterans Affairs Medical Center, Tulsa Health Care Center (THCC), 8921 N. Mingo Rd, Tulsa, OK 74133

(viii) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors shall provide a quote for the specific brand identified in the attachments.

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(k) Submission of quote shall include the following volumes: Price

Volume I – Price

Price - The offeror shall provide a pricing schedule that includes everything requested in the attachments.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) This is FAR Part 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedures. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price. The following factors shall be used to evaluate offers:

Price – The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with the offer.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

None

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to jacqueline.obryan@va.gov by 11:00am MT, September 28, 2020

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Jacqueline O’Bryan jacqueline.obryan@va.gov

Attachments:

1. Statement of Work

2. NEVIN New Location Layout

3. NEVIN Old Location Layout

STATEMENT OF WORK (SOW)

Background The Eastern Oklahoma Veterans Health Care System requires the outfitting and installation of an entire Dental Lab for the new Tulsa Health Care Center that is currently under construction. Due to the current Dental Clinic’s lab equipment lifecycle only being two years old, some equipment will need to be moved from the current clinic and be reutilized in the installation of the new lab clinic at the Tulsa Health Care Center. This is a brand-name request.

Description This is a need for a fully functional Dental Lab that includes, but is not limited to, Dental Lab cabinetry with appropriate finishes that will have to be customized to fit our space and equipment that will be used in the space. Cabinetry will include power outlets strategically placed to accommodate the equipment and space as well. Some sinks will need to be provided as well as specific plumbing for different types of equipment as well as eye wash stations which are strategically placed. Lab benches that have integrated dust collectors and model trimmers. Station 623 requires Nevin Dental Lab cabinetry moved and installed to outfit the new Tulsa Health Care Center (THCC) Dental Lab. Some of the existing equipment and cabinetry will be moved from the current Tulsa Dental Clinic to the new THCC on or around February 15, 2021. These items are identified on the Nevin Old Location Layout attachment with a red diagonal mark. The additional new cabinetry/equipment will be built with our new needs and existing cabinetry in mind. The cabinetry/equipment is used in the Dental Lab to create and modify dental appliances for patients. This Nevin Dental Lab cabinetry will have specific items like sinks, suction, air, gas, outlets and special connections for different types of lab equipment. We need cabinetry /equipment that is designed specifically for our dental lab and will include some pieces from our current Nevin cabinetry/equipment.

The Nevin Old Location Layout attachment identifies the items to be moved from the old location to the new location. The Nevin New Location Layout illustrates the configuration of the new location that includes new items as well as the items moved from the old locations.

The chosen vendor must be authorized to move specific pieces of the current Nevin lab to the new THCC and install new Nevin cabinetry/equipment around existing cabinetry/equipment. This must be performed in order to make as much of the current lab fit into the new and match with new equipment to the existing Dental Lab to meet the design needs of the new Dental Lab.

More detailed requirements can be found in the attached drawings that outline specifically what is needed to outfit the entire Dental Lab to meet the Dental Clinic’s specifications and needs. The attachment titled Nevin Old Location Layout illustrates the existing laboratory. Items marked with a red slash indicate items that will be moved to and installed at the new location. The attachment titled Nevin New Location Layout describes how the pre-existing and new cabinetry will be designed in the new location.

Delivery Warehouse: THCC 8921 N Mingo Rd Tulsa, OK 74133

Prior to any deliveries or furniture movements, contract program POC to confirm old and new lab locations, delivery locations, and the schedule.

Scope The contractor will have all the products delivered and installed at Jack C. Montgomery VAMC. Contractor delivery of equipment shall take place between the hours of 0800 -1500, Monday through Friday. Contractor shall not be required, nor is authorized to perform any work on the following U.S. Government Federal holidays:

New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor shall furnish all supplies, equipment, facilities and services required to perform the service under this contract. The Contractor shall perform all work in accordance with this Statement of Work.

END OF STATEMENT OF WORK

See attached document: Nevin Old Location Layout.

See attached document: NEVIN New Location Layout.