36C25820R0047_1.docx

36C25820R0047

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25820R0047 07-15-2020 Eric Carroll

(602) 795-4524 07-22-2020 1:00 pm Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014 X X 561720 $19.5 Million N/A X Department of Veterans Affairs Phoenix VA Healthcare System 655 E Indian School Rd Phoenix AZ 85012 Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page The Phoenix VA Health Care System has a requirement for a contractor to provide 24 hour Weekend House Keeping Services on Saturday and Sunday of each week.

This is a Total SDVOSB Set A Side.

See CONTINUATION Page X X James J. Moran Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258 Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

Performance Work Statement

JANITORIAL SERVICES

1.0 DESCRIPTION OF SERVICES REQUIRED. The Environmental Management Services (EMS) at the PVAHCS requires a company to provide hospital housekeeping services for Weekend (Sunday and Saturday) Ward Housekeeping Services (square footage is approximately 469,434 sq ft) of the Phoenix VA Health Care System. (PVAHCS) located at 650 E. Indian School Road Phoenix, AZ 85012. The areas are located in Building 1 and Building 16 (building #16 is connected to building #1) and will require all 3 shifts covered (1st shift, 2nd shift and 3rd shift), Coverage shall also include any Federal Holiday which fall on that Sunday or Saturday. Weekend areas requiring Housekeeping support staff include, but are not limited to; 2A, 2C, 2D, 3A, 3B, 4A, 4C, 4D, 4E, 5C, 5D, CLC1 (Building #16), CLC2 (Building #16), IR, ICU, SPD, VCS Canteen, Canteen Store, C335, OR, In. Pt. Blood Lab, ENT, In Patient Pharmacy, Hemo/Cath and 6th GI Clinic and Sleep Lab to include waiting rooms of the areas and all public restrooms and main hallways within the main hospital medical center. Additionally, elevators, stairwells, deep cleaning of upholstery and carpet as needed throughout. The Contractor shall provide all labor, supervision, management support to facilitate cleaning. Contractor shall maintain the facilities in accordance with Environmental Service Sanitation Procedure Guide that meet Aseptic Cleaning medical industry standards and the joint commission. The PVAHCS facilities will continually present a clean, neat and welcoming appearance to our Veterans, visitors and staff.

Work to be Performed on Sunday and Saturday.

Includes Federal Holidays when falls on Sunday and/or Saturday Areas require 24-hour labor staffing and supervision for 3 Shifts

1.1 General Requirements:

1.1.1 Facility Cleaning Services. The contractor shall provide weekend (Sunday & Saturday) cleaning services for a 24-hour period both days including those days which are Federal Holidays, as needed. Contractor shall quickly respond to any request for the resupplying of products in the dispensers, trash removal and spills as needed between cleanings.

1.1.2 Cleaning Equipment/Materials. Microfibers, and rags used for cleaning must be segregated: one set used for bathrooms and diaper changing stations and a separate set for classrooms, hallways, and lobby. The Contractor shall clean and disinfect the microfiber mops and rags daily in detergent and hot water, after use of the microfiber it will be placed in bag and sent to laundry. Do not use, no less than 1 microfiber per every two rooms. Change microfibers regularly and often. Sponges cannot be used. As a minimum, Microfibers and mop water and (EPA)-approved germicidal disinfectant to sanitize the area and provide as germ-free an environment as possible disinfectant must be changed after cleaning as necessary to ensure that the area is getting cleaned. Trash, Microfiber, brooms, and cleaning buckets shall be inaccessible to the patients and visitors to the facility.

1.1.3 Cleaning Products. All chemicals and other potentially dangerous products (except bleach water solution) and cleaning supplies (including mops, mop buckets, etc.) must be stored in their original, labeled container in a locked closet.

1.1.4 Building Security:

1.1.4.1 Key Control. The contractor shall be provided keys or allowed access to all areas and rooms requiring cleaning. Keys provided to the contractor shall not be duplicated. In the event a key is lost or duplicated the contractor or any employees/subcontractors working for the prime, all locks and keys on that system shall be replaced by the Government. The contractor shall be responsible for the total cost involved in replacing keys and cores. The contractor shall be responsible for immediately reporting the occurrence of a lost or duplicated key to the COR or his/her designee.

1.1.4.2 Room Access. The contractor shall ensure its employees or subcontractors not allow any unauthorized person the use of any key in their possession. The contractor shall ensure they do not open locked rooms or areas to permit entrance by persons other than contractor employees performing assigned duties. All rooms/areas required to be locked shall not be left unattended during the cleaning process and shall be relocked by contractor personnel after completing cleaning duties.

1.1.4.3 Unlocked Doors or Windows. Contractor personnel shall turn off all lights in unoccupied areas after cleaning is performed in empty or vacant areas. Ensure areas are secured and windows are closed and locked, the COR or designee, and VA police shall be notified of any unlocked doors or windows during his/her duty hours. The COR or designee, VA Police, and VA Privacy Officer should be contacted if unsecured VA Sensitive Information is identified.

1.1.5 Safety:

1.1.5.1 Caution Sign Use. The contractor shall display warning signs in all areas where housekeeping operations may cause traffic obstruction or personnel hazard.

1.1.5.2 Access during Cleaning. The contractor shall accomplish the cleaning of lobbies and corridors resulting in a temporary wet or slippery floor surface shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas (1/2 of the hallway or area at a time). The contractor shall comply with all Life Safety Regulations.

1.1.6 Handling/Cleaning of VA Furniture/Equipment:

1.1.6.1 Equipment that is plugged in for recharging shall not be unplugged.

1.1.6.2 Tables and Equipment. Podiatry tables and equipment (except console), wheelchairs, gurneys, and examination tables and all other furniture and equipment shall be cleaned in accordance with the VHA Directive 1850. The contractor shall be responsible for moving and returning the furniture to its original location when cleaning it or behind it.

1.1.6.3 Damage: The contractor shall perform all work so as to preclude damage or disfigurement of furniture and/or building structure. The contractor shall repair, at contractors’ sole cost, any damage caused by its employees to any part of the building or equipment or any area covered by this contract.

1.2 DESCRIPTION OF CLEANING PERFORMANCE EXPECTATIONS: The contractor shall ensure the PVAHCS facilities continuously present a clean, neat, and welcoming appearance to our Veterans and visitors for the areas they are responsible for.

1.2.1 Non-Carpeted Floors (Hard Floors: Vinyl Tile, Ceramic Tile, Wood, Concrete, etc.). The contractor shall maintain hard floors free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions if applicable, for the specific floor type. After cleaning, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards, corners, and wall/floor edges shall also be clean. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. Floors requiring a finish shall be maintained at a high luster and free of all marks, floors shall be top scrubbed once a week and shall be stripped and waxed at least once every 6 weeks.

1.2.2 Carpeted Floors. Carpets shall be maintained free of soil, dirt, debris, litter and other foreign matter by effective routine vacuuming. Efficient vacuum cleaners shall offer high airflow, high efficiency filtration, and an adjustable rotating brush agitation for more effective soil removal. Any spots and/or spills shall be removed by the carpet manufacturer’s approved methods or other commercially accepted practices as soon as noticed. All tears, burns, and unraveling shall be brought to the attention of the COR. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

1.2.3 Stairways/Elevators/Handicap Lifts. All floor surfaces shall be cleaned in accordance with paragraph 1.2.1 or 1.2.2, as appropriate. Stair guards, handrails, wall caps and baseboards shall be free from grease and grime. The Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to 72 inches height from stair tread level, to provide or maintain a clean, uniform appearance.

1.2.4 Clean Floor (Walk-Off) Mats. Vacuum and/or clean interior and exterior floor mats. Mats shall be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

1.2.5 Trash Collection/Removal/Sharps removal. All trash removed from each area on a twice daily basis. Trash bags will be tied up and trash put in appropriate container for disposal. The contractor shall collect and dispose of all trash from these locations to prevent foul odors, or bags leaking or tearing leaving an infection control issue. Contractor will ensure any visible item(s) in trash, sharps, or biomed containers containing VA or Patient sensitive information, is not disposed of using regular collection/disposal methods. Instead, are retrieved from trash and places in a shred bin or secured until COR can provide guidance on proper disposal. Contractor will also notify COR when VA or Patient sensitive information is found in the trash, by documenting the following:

- room number/location where found,

- name of reporting person,

- date and time.

- Disposition of located sensitive trash. (ie. Placed in closest shred bin, secured in EMS for action by COR).

Trash cans themselves shall be kept clean and free of dirt, stains and debris once a week. The contractor is responsible for replacement of plastic trash bags. All sharps containers shall be removed and put in a designated area to be emptied by another contractor. The containers will be placed in the basement of the main facility as designated by the COR.

1.2.6 Drinking Fountains. Drinking fountains will be cleaned daily to be free of water marks and any other debris or encrustations. The water fountains are to be polished every day including the orifices and drain, as well as the exterior stainless-steel surfaces. Low water pressure or inoperative drinking fountains will be reported to the COR as discovered.

1.2.7 Dusting. The contractor shall provide all dusting in responsibility areas. Low dusting includes surfaces within 6 feet of the floor and must be free of dust, lint, cobwebs, and litter. High dusting includes surfaces above 6 feet up to 10 feet. Surfaces could include items such as tables, shelves, bookcases, storage lockers, windowsills, handrails, pictures, clocks, window blinds, ceiling fans, Heating Ventilation and Air Conditioning (HVAC) grills, etc.

1.2.8 Windows/Interior Glass. All store fronts, including glass in doors, partitions, walls, display cases, and directory boards shall show no traces of film, dirt, smudges, water, or other foreign matter.

1.2.9 Stock Facility/Restroom Supplies. The Contractor shall ensure facility and restroom supplies are sufficiently stocked so any provided supplies do not run out. Supplies shall be stored in designated areas as decided by the COR. If supplies run out prior to the next service date, the contractor shall refill within two hours of notification.

1.2.10 Bio Waste Removal. Contractor shall remove all bio waste removal (red bags) and placed them in designated waste removal containers as identified by the COR.

1.2.11 MRI Room. The MRI room located in 2D room shall receive the same cleaning requirements as all other areas i.e. floors, surfaces, trash, etc.

1.2.12 Counter Services All counter services must be wiped down and cleaned. Exceptions to this are services that appear to have employee work visible. If the service has visible work or tools/equipment, the contractor must avoid contact with any appliances that are visible.

2.0 CLEANING TASKS

2.1 RESTROOMS/LOCKER ROOMS CLEANING SERVICES:

2.1.1 Clean and Disinfect/Sanitize. All surfaces of sinks, toilets, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, mirrors, dispensers, doors, walls, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, metal guards), and other such surfaces shall be cleaned and disinfected using a germicidal solution. Restrooms shall have a clean scent or no odor at all. Showers, toilets, and urinals will be free of spots, water spots, scale buildup, soap scum, odors, and any deposits. Mirrors shall be clean and have no streaks. Partitions/stalls shall be smudge/stain free. Vents, to include ceiling vents, shall be clean. Restroom sinks, countertops, and fixtures shall be free from water and scale deposits, streaks, and other removable matter. Walls and grout shall be free of all film, spots, and detergent buildup. Restroom supplies shall be checked during cleanings and replenished as needed to maintain an adequate supply at all times.

2.1.2 Restroom Floor Care. All floor surfaces shall be maintained in accordance with paragraph 1.2.1 by effective routine cleaning. Moveable items shall be tilted or moved to sweep and damp mop underneath. Grout shall be free of dirt, scum, mildew, and residue.

2.1.3 Stock Restroom Consumable Supplies. Supplies shall be stored in designated areas. Contractor shall ensure restrooms are stocked sufficiently so any provided supplies including toilet tissue, paper towels, and hand soap do not run out. If supplies run out prior to the next service date, the contractor shall refill within two hours of notification.

2.1.4 Restroom Trash Removal. The contractor shall empty all trash containers in restrooms and locker rooms. The contractor shall dispose of all trash and clean trash containers, inside and out, and return containers to their original locations. The contractor shall provide and replace any obviously soiled or torn plastic trash can liners. Trash receptacles shall be left clean, free of foreign matter and free of odors.

2.2 HALLWAYS, ROOMS, OFFICES, STAIRWAYS/ELEVATORS/HANDICAP LIFTS:

2.2.1 Clean. Dust in accordance with (IAW) 1.2.7, Clean Glass IAW 1.2.8 clean stairwells and elevators IAW 1.2.3

2.2.2 Floor care. The contractor shall maintain all floor surfaces IAW paragraph 1.2.1 and 1.2.2 by effective routine cleaning. The contractor shall move or tilt moveable items to sweep and damp mop underneath IAW paragraph 1.1.6. The contractor shall ensure grout is free of dirt, scum, mildew, and residue.

2.2.3 Trash removal. The contractor shall remove all trash IAW paragraph 1.2.5.

2.3.4 Laundry. All soiled linen will be removed and placed in the soil linen room to be cleaned by facility personnel.

2.4 OTHER PERIODIC CLEANING REQUIREMENTS

2.4.1 Vinyl flooring. Shall be machine scrubbed. See Appendix B

2.4.2 Reserved

2.4.3 Reserved

2.4.4 Reserved

2.4.5 Spotted carpet cleaning. The contractor shall deep clean carpets as needed in order to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. The contractor shall remove all cleaning solutions from baseboards, furniture, trash receptacles, chairs, and other similar items. The contractor shall move chairs, trash receptacles, and other items to clean carpets underneath and return them to their original location after the carpet has dried.

2.4.6 Clean interior and exterior at all entry ways. The contractor shall clean the interior and exterior at all entry ways as needed

2.4.7 Spot clean/wash the interior windows and vertical glass. The contractor shall spot clean/wash the interior windows and vertical glass as needed.

2.4.8 Vinyl floors stripped and waxed (wax if required). Hard floors shall be stripped, cleaned, scrubbed, polished, and waxed, as required for the appropriate surface to maintain, protect and ease normal routine floor cleanings. After schedule maintenance, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water.

2.4.9 Carpet Maintenance. The Contractor shall steam clean all carpet once a year, and spot shampoo as needed, on weekends or after operating hours, to ensure carpets are completely dry for the next business day.

2.4.10 Waterless hand wash dispenser, liquid soap dispenser shall be refilled on a continuous basis during shifts as noted empty.

2.4.11 Cubicle curtain tracks and window coverings shall be kept free of loose impediments/dirt/stains and when an appearance that detracts from a clean and professional workplace exists shall be reported to the COR.

2.4.12 The contractor shall report any issue or concern that fall outside of these described services but is pertinent to the overall cleanliness of the facility, via a written comment to the COR, as soon as possible to ensure prompt attention by the government. This will enhance level of service to the facility.

3.0 EMPLOYEE REQUIREMENTS/TRAINING:

3.1 IMMUNIZATIONS. The contractor shall ensure that all Contractor and subcontractor employees assigned to perform work under this contract are free of communicable diseases, to include tuberculosis, prior to entering VA facilities. All contract employees shall have the following immunizations required by “Immunizations and Chemoprophylaxis” prior to an employee being allowed to perform work under this contract. The Contractor shall provide certification that all of its employees meet the above conditions. Any required immunizations will be at the Contractor’s expense.

Tuberculosis Skin Test

3.2 REQUIRED DOCUMENTATION. The contractor shall ensure all personnel performing work under this contract wear a nametag or other identifying apparel. Personnel performing work under this contract are required to apply for PVAHCS Contractor Identification Badges. The point of contact for processing these requests is the COR. Contractor personnel must provide fingerprints, driver licenses, and any other necessary information. The contractor shall ensure all personnel performing work under this contract wear their ID Cards at all times in an easily visible fashion either on a lanyard or clipped to their clothing above the waist.

3.3 EMPLOYEE CONDUCT:

3.3.1 Employee Conduct. Contractor shall enforce standards of employee conduct as defined in VA Policy Memorandum No: HRMS/05-68, which is incorporated by reference herein. The contractor shall ensure personnel performing work under this contract exhibit a pleasant demeanor and courteousness at all times. PVAHCS has a zero-tolerance policy for rudeness to patients. The Government shall have the right to direct the contractor to remove, at the contractor’s expense, any personnel found to be rude to VA patients or staff.

3.3.2 The contractor shall not engage in sexual harassment or discrimination on a sexual, racial, or age basis while performing work under this contract. The contractor shall ensure its employees and subcontractors do not use foul language or direct negative comments toward Veterans, patients, VA employee’s or any other visitors to the facility.

3.3.3 Appearance. The contractor shall ensure personnel performing work under this contract are clean and well-kept at all times. The contractor shall enforce good hygiene practices, including a professional appearance in dress (Uniform) and hairstyle.

3.3.4 English. Contractor shall ensure all personnel performing work under this contract possess a thorough understanding of written and spoken English. Contractor personnel performing work under this contract shall make all communications regarding performance of this contract in English.

3.3.5 Weapons, Firearms, and Ammunition. Personnel performing work under this contract are prohibited from possessing weapons, to include knives, firearms, or ammunition, on themselves or within Contractor-owned or privately-owned vehicle while on the PVAHCS campus. The contractor shall ensure personnel performing work under this contract comply with these restrictions.

3.4 MISCELLANEOUS REQUIREMENTS:

3.4.1 Energy Conservation Lights. The contractor and/or employees or subcontractors shall turn off unnecessary lights

3.4.2 Report Fire Hazards. The contractor and/or employees or subcontractors shall report conditions, and items in need of repair to the COR or designates.

3.4.3 Lost and Found. The contractor and/or employees or subcontractors shall turn in lost and found articles to the COR

3.4.4 Suspicious Behavior. The contractor and/or employees or subcontractors shall notify COR or Veteran Administration police services if unauthorized or suspicious persons are seen on the premises

3.4.5 Locked Rooms. The Contractor shall notify the COR of any conditions that may interrupt or delay performance such as locked offices/facilities, occupied rooms, adverse weather condition, or any other conditions. Once any delay issue has been resolved, the Contractor shall start performance within 3 hours of notification of resolution.

3.4.6 After Hour Entry. The contractor shall ensure that personnel entering any facility or area after it has been secured shall enter through one door and lock the door behind them. The contractor shall ensure these facilities or areas are not left unsecured at any time, including the period when work is being performed. Upon completing work in a facility or area, the contractor shall ensure all doors and windows that were secured upon its arrival are closed and secured upon its departure

3.4.7 Caution Signs. The Contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present.

3.5 TRAINING.

3.5.1 Site Specific Training. The Contractor shall ensure all personnel performing work under this contract complete the local Hazardous Communication, HAZMAT, and hazardous waste training. The Contractor will be briefed on PVAHCS Hazardous Material / Waste Management Plan at the pre-performance conference. The Contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained within PVAHCS and complete SDS’ immediately upon receipt of new chemicals, products, or materials.

3.5.2 Hazardous Material Handling. The Contractor shall not use products that are or contain toxic chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on the PVAHCS site.

3.5.3 Spill Response. The Contractor will be briefed on PVAHCS spill response procedures at the pre-performance conference. The Contractor shall report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill; the Contractor shall reimburse the Government for all associated costs.

3.6. Security and HIPPA Compliance Considerations:

· In reference to VHA Handbook 6500.6 Appendix A, Block 6, the equipment included in this contractor does not involve connection of IT devices to a VA network. Therefore, C&A, SAP, & the following from App C apply

· In reference to VHA Handbook 6500.6 Appendix A, Block 7, the equipment does not involve storing, generating, transmitting, or exchanging VA sensitive information. Therefore, the following from App C apply.

· The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

· VA Course No. VA10176 is privacy training required for VA contractors requiring access to VA facilities for more than 2 consecutive days or any access to VA information systems. Training will be completed prior to being granted access to facilities, equipment, or to the data therein. Training is available on VA TMS website at: https://www.tms.va.gov/SecureAuth35/.

· Contracted staff will complete training prior to start date of service, and will provide evidence of training to the COR, if requested.

· Contracted Staff do not require access to protected health information (PHI) or access to VA systems to perform contracted services. Staff, Contractors, and Volunteers without access to VA computer systems or VA sensitive data must take VA Course 20939, Basic Privacy Training at the link provided here. Read, print, sign, and return to COR or supervisor for entry of training into TMS.

4.0 CONTRACTOR PROVIDED EQUIPMENT.

4.1 MAINTENANCE. The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of contractor vehicles or privately-owned vehicles shall not be accomplished on site. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

4.2 CONDITION. The contractor shall ensure that all equipment used in the performance of this contract is in good operable condition and carries a U/L (Underwriters Laboratory) listing. The contractor shall not use equipment found to be unsafe and unable to function as designed in performance of this contract. The contracting officer or designated representative may direct the inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the facility.

4.3 AVAILABILITY. Equipment failure shall not excuse the contractor from performing any requirement contained in this contract.

5.0 QUALITY ASSURANCE

5.1 SERVICE SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems, except for any periodic cleaning service.

Threshold

SS-1

Facility Cleaning Service

a. Non-Carpeted Floors

b. Carpeted Floors

c. Stairways / Elevators/ Handicap Lifts

d. Walk-off Mats

e. Trash Removal

1.2.1 thru, 1.2.9 inclusive

Within 2 hours of notification Periodic Surveillance

SS-2

Restrooms/Locker Rooms Cleaning Services

a. Clean and Disinfect

b. Floors

c. Supplies

d. Drinking Fountains

e. Trash Removal

Within 2 hours of notification Periodic Surveillance

SS-3

Periodic Cleaning Services

a. Hard Floor Maintenance

b. Carpet Restorative Cleaning

Within 1 day of notification or a mutually acceptable timeframe to the COR, customer and contractor.

100% Inspection

SS-4

Quality Control Inspection procedures are followed and documented in accordance with Contractor’s Quality Control Plan (incorporated into contract after award).

5.2 QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure custodial services are performed in accordance with commonly accepted commercial practices and the requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. If found to be necessary, the contractor may be asked to submit a written Quality Control Plan to the contracting officer for review, feedback and acceptance. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

5.3 QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

5.4 SURVEILLANCE METHODS.

5.4.1 100% Surveillances. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented, and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

Receiving two or more unsatisfactory 100% surveillances, SS-3, within a 12-month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 100% surveillances during the contract period shall constitute a negative trend and the Contracting Officer may take any appropriate action in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

5.4.2 Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s incorporated Cleaning Frequency Schedule (CFS). Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. The CFS or modified version thereof, shall be used for COR scheduled inspections and results documentation.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 2 hours after notification.

Exceeding the performance threshold for any of these performance objectives, SS-1, SS-2 or SS-4, in any one-month period shall result in a warning or letter of concern from the Contracting Officer.

Exceeding the performance threshold of these performance objectives, SS-1, SS-2 and SS-4, in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

5.4.3 Customer Complaints. The COR will receive and investigate any complaints regarding contractor’s performance under this contract. The COR shall be responsible for initially validating customer complaints. The Contracting Officer shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor.

5.5 NOT MEETING PERFORMANCE EXPECTATIONS. Exceeding the maximum number of performance threshold violations for the performance objectives listed in the Service Summary (SS) in any one-month period shall result in a warning, letter of concern, or other administrative action necessary from the Contracting Officer. Additional remedies are available to the government to include Termination of the Contract.

5.6 PERIODIC PROGRESS MEETINGS. The Contracting Officer, Contracting Officer Representative, other government personnel as appropriate, and the Contractor may be required to periodically meet to discuss the Contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summary of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

5.7 SCHEDULES. The contractor may be required to submit an annual schedule for services describing facilities by building number in numerical order, and approximate time cleaning will occur. The contractor shall be allowed 30 days to adjust work schedules based on inspections, use, traffic, special requirements identified and, the minimum cleaning frequencies with the COR. This second work schedule shall be submitted to the CO for acceptance within 10 days after the first contract month period and shall be known as the Cleaning Frequency Schedule (CFS). The contractor shall provide the CFS to the COR and not deviate from the approved schedule without prior acceptance from the CO or COR. Any permanent changes to the CFS must be submitted 10 days before implementation and receive Contracting Officer acceptance before the Government will allow the proposed changes. The CFS may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software. A facility manager contact list will be provided to the Contractor at the pre-performance conference and updates to this list will be the responsibility of the COR, who will provide updates to both the CO and contractor.

5.8 REGULATIONS AND POLICIES. The government will make all publications, forms, references available upon request. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause.

6.0 GOVERNMENT FURNISHED

6.1 GOVERNMENT FURNISHED FACILITIES. The government shall provide storage space for these facilities that are to be serviced. There will be space in both facilities as determined at time of award and shown to the contractor. No alterations to the space shall be made without the specific written permission from the CO. Initial request(s) shall go through the COR for review and consideration, before forwarding to the CO. The Contractor shall return the space to the government in the same condition as received, fair wear and tear and approved modifications.

6.2 JANITORIAL CLOSETS. Janitorial closets will be available for use by the Contractor, without cost, for the purpose of storing materials and equipment, excluding flammable materials, in each facility. The Contractor shall ensure these closets remain clean and odorless. Further, closets will be free of clutter and debris. The contractor shall store and organize cleaning supplies and tools in such a manner as to allow easy access and movement in closet. The contractor shall ensure closets provided for janitorial service use remain locked if locks are available. The Government will not be responsible for Contractor’s stored supplies or equipment kept in the building or janitor’s closets or for the Contractor’s employees’ personal belongings.

6.3 GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. All supplies will be provided by the government. The floor equipment will not be provided by the Government to perform the terms of the contract.

6.4 GOVERNMENT FURNISHED UTILITIES. The Government will furnish electricity, water, sewage, and refuse disposal services as necessary for accomplishment of work in accordance with this contract. The Contractor shall adhere to all facility-level utility conservation practices or requirements. The Contractor shall perform its work in a manner so as to prevent waste of utilities.

6.5 REFUSE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all PVAHCS recycling program.

The contractor shall be responsible for the proper disposal of all their cleaning supplies within the federal regulations at the facility.

6.6 PHYSICAL SECURITY/SAFEGUARDING. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be properly secured.

7.0 CONTRACT PERSONNEL

7.1 Contract Manager. The Contractor shall establish and maintain an office through which the contractor’s contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet, within a 2-hour notice, with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO and COR the telephone number(s) where surveillance results and complaints can be reported. The Contractor shall also provide to the CO and COR the names and phone/pager numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

7.2 Personnel. The contractor shall ensure that personnel performing work under this contract present a neat appearance. Contractor personnel shall be easily recognizable while at the facility performing work under this contract. This shall be accomplished through the wear of distinctive clothing (Uniforms), overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies contractor personnel easily and quickly for reasons of safety and personal protection.

7.3 Government Removal of Contractor Personnel. The Government shall have the right to direct the contractor to remove any personnel the contractor provides to perform work under this contract, at the contractor’s expense, if the Contracting Officer determines that the person is a potential threat to the health, safety, security, general wellbeing, or operational mission of the Facility and its population. The Contracting Officer’s determination shall be conclusive and final as to this issue and is not appealable.

APPENDIX A - Estimated Square Footages

Building Est Sq footage

Building 1 Main Hospital - 6 Level Building

Building 16 CLC (Nursing Home - 2 Level Building

Estimated total 469,434

APPENDIX B – FREQUENCY CHART

Comments

APPENDIX C – STANDARDS OF CLEANLINESS

1. Ceilings – Clean; free of dust and spots; paint intact; vents clean and free of dust and lint; light bulbs operable; all ceiling tiles in place.

2. Walls – Clean, no lint; paint intact; free of finger marks and stains.

3. Floors – Clean, free of dust, lint and stains; no floor finish build-up or accumulation of soil in corners; free of heel and scuff marks; free of discolored floor finish; high luster.

4. Cove Bases – Clean and clear; no floor finish build-up; no mop marks; no accumulation of soil in corners; intact around room (firmly affixed to wall with no signs of being loose at juncture with floor.)

5. Doors – Clean, free of marks; finish intact; kick plate clean and shiny; top is free of dust and lint; edges are clean; handle or knob is clear and clean; hinge facing and door frame are clean; door vent is clean and free of dust and lint; window frame is clean and free of dust and lint (inside and outside).

6. Windows – Clear and clean, not in need of immediate washing; frame clean; glazing intact, clean; paint in good condition.

7. Window Drapes – Free of lint; properly hung on tracks; not faded; no stains, yellowing or tears; pulleys and pull cords intact and working; pins installed correctly in drapes and on carriers.

8. Cubicle Curtains – Clean and free of stains; not faded; pulls freely in tracks; properly mounted; no tears; adequate length and width.

9. Beds – Headboards and footboards are clean; metal upright and horizontal frame clean; control unit and cord clean and working; linen clean and free of stains and tears; bed properly made; undercarriage free of lint and soil; wheels clean and free of lint.

10. Mattresses – Clean, free of stains and lint; in good repair without rips or tears.

11. Over-Bed Tables – Clean and free of dust; elevation controls working properly; drawer and drawer mirror clean and free of dust, lint and streaks; base, frames and wheels clean and free of dust and lint.

12. Bedside Console Units – Countertop, shelves and facings clean and free of dust and spots; no accumulation of soil in corners; stainless steel sink and plumbing fixtures clean and free of spots and streaks; clothes closet clean and free of dust and lint.

13. Chairs – Clean, free of lint and dust.

14. Television Sets – Clean, free of dust and lint; shelf clean, free of dust and lint.

15. Toilets – Toilet bowl clean inside and outside; no stains, streaks or residue; toilet seat clean, free of spots, stains or streaks and tightly fastened to toilet; plumbing fixtures clean, free of dust, spots and streaks; plumbing connections to toilet free of alkali buildup and dirt; base of toilet free of soil build-up and stains.

16. Sinks – Clean inside, outside and underneath; free of spots and streaks; plumbing fixtures on top and underneath free of dirt, spots and streaks; base of plumbing fixtures free of alkali build-up.

17. Mirrors – Clean, free of spots and…