Amendment 36C25725Q0275 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

None

36C671

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

36C671

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

To all Offerors/Bidders

36C25725Q0275

02-14-2025

X

X X

The purpose of this amendment is to:

a. Provide answers to questions posed during the question-and-answer period. (See Continuation Pages)

b. Update the Addendum to FAR 52.212-1, Instructions to Offerors, based on questions asked (See highlighted information in attachment "Updated Instructions to Offerors.pdf").

c. Update Evaluation Criteria based on questions asked. (See highlighted information in attachment "Updated Evaluation

Criteria.pdf).

No additional questions or comments will be contemplated. The solicitation will close on 3/14/2025, 3:00 PM Eastern

Time.

All responses are to be submitted in writing to the POC, Delphia Schoenfeld, at delphia.schoenfeld@va.gov, no later than

3/14/2025, 3:00 PM Eastern Time.

Delphia Schoenfeld

Contracting Officer

Vendor Questions

Vendor A

1. Is this a new contract, or is there an incumbent currently performing these services?

a. If there is an incumbent, could you please provide the incumbent’s name and the previous award

ID?

i. The incumbent is FCX LLC. The previous contract was 36C25720C0116.

2. If no SDVOSB businesses submit a bid, would this contract be reissued as a Total Small Business Set-

Aside or an unrestricted procurement?

a. We would like to know if a non-SDVOSB small business may be considered if no qualifying

SDVOSB proposals are received?

i. A new solicitation would need to be issued as a small business set-aside for vendors that are not SDVOSBs to be considered.

3. Could you clarify the process for handling unscheduled courier trips?

a. The solicitation mentions an estimated one unscheduled trip per year; would additional trips be negotiated separately, or should we include a contingency in our pricing?

i. The number of unscheduled trips per year is estimated. Pricing should be provided for the unscheduled trips as part of the response to the solicitation, per the Addendum to

Instructions to Offerors in RFQ 36C25725Q0275, page 28.

Vendor B

1. Pricing & Billing

a. Is there a preferred pricing format or breakdown the government would like to see in our proposal?

i. Pricing is to be based on per trip. One billable trip is one round trip from Tyler to Dallas.

b. Will the contract be firm-fixed price, time, and materials, or cost-reimbursable?

i. This will be a firm fixed price type contract.

c. How will billing and payment processing be handled, and what is the expected payment schedule?

i. Invoicing is to be submitted monthly in arrears.

2. Additional Considerations

a. Are subcontractors allowed for this contract, and are there any limitations on their use?

i. Yes. See VAAR 852.219-75 in Section C.

b. Will there be any requirements for reporting or tracking deliveries (e.g., GPS tracking, signature upon delivery)?

i. Signature upon delivery

c. Will the VA provide access to loading docks or reserved parking spaces at the pickup and drop-off locations?

i. Loading dock access is not needed.

d. Will there be a pre-bid conference or site visit to better understand the operational requirements?

i. No. There will be no site visit or pre-bid conference.

e. What are the key evaluation factors that will weigh most heavily in the award decision (e.g., price, past performance, technical approach)?

i. All evaluation factors are equal.

f. What is the expected contract start date and transition period, if applicable?

i. Per the attachment “RFQ 36C25725Q0275,” pages 1 (Block 20), page 4 (Statement of

Work, Period of Performance), and pages 12-13 (Price/Cost Schedule), the anticipated start date will be 7/1/2025.

g. Are there any additional security clearances or certifications required for personnel handling these materials?

i. Please see page 7-8, “Training,” in the RFQ for lists of trainings/certifications that are required. There are no security clearances required.

Vendor C

1. I would like to inquire if an existing contract exists. I’d also like the vendor’s name, period of performance, original award amount, and previous solicitation or contract number?

a. Yes. The current contract is 36C25720C0116, awarded to FCX, LLC, for $169,428.15. The period performance is 7/1/2020 to 6/30/2025.

Vendor D:

1. Is this new work or is there an incumbent contractor? If there is an incumbent, who are they and what is the contract number?

a. The services have been performed under 36C25720C0116 by FCX, LLC.

2. Evaluations will be conducted through a comparative analysis in accordance with FAR 13.106-2(b)(3) to determine the best value to the Government. Will the Government please advise if Technical is most important then Past Performance and Price least important or how the Government will determine the

Best Value.

a. Weighted evaluation factors are not used.

3. The requirement for the past performance appears to be unrealistic and restrictive. In most instances with commercial and Federal Government contracts, the Courier as described in the Statement of Work is part of a larger contract. Restricting the Past Performance to 2 Federal Government contracts and 1

Commercial Contract does not seem reasonable. Recommend the requirement be 3 Past Performance either Federal Government or Commercial. The work is what is important not the contracting agency, it is simply a transfer of knowledge and maintaining adherence to the contractual requirements. As written, this requirement severely restricts competition.

a. See attached for updated evaluation criteria.

4. The Government lists the evaluated areas as Technical, Past Performance and Price but does not tell how they are assessed. Is the Technical Acceptable/Unacceptable? Is Past Performance Based on Substantial

Confidence through No Confidence and Neutral Ratings allowable?

a. For Technical, vendors will be evaluated using comparative analysis to determine if they meet, do not meet, or exceed the criteria described at FAR 52.212-2(d)(A).

b. For Past Performance, FAR 52.212-2(d)(B) states “Past performance will be evaluated for a minimum “Satisfactory” performance using the three (3) references provided and a review of assessment reports in Contractor Performance Assessment Reporting System (CPARS).” If there is no past performance available (i.e., never performed services in the past), a vendor will not be determined to have less than a “Satisfactory” performance rating. See attached for updated evaluation criteria and Addendum to FAR 52.212-1.

c. For Price, FAR 52.212-2(d)(C)(2) states, “Price will be evaluated for reasonableness, completeness, and fairness by comparing the proposed prices for each ordering period with the

Independent Government Estimate and the prices posed by other offerors.”

5. Please confirm the Past Performances do not have any time limits to be considered as recent.

a. There are no time limits.

6. We did not see any page limits for our Technical or Past Performance responses. Is there a page limit to these responses and our submission?

a. There is not a page limit, but there is an aggregate document size limit of 10 megabytes, as stated in the Addendum to Instructions to Offerors.

7. The RFQ states offerors must Provide copies of Liability Insurance and Provide copies of all required training certificates. Since we are not the incumbent this places all other offerors at a distinct disadvantage. We have not procured vehicles for this specific opportunity nor hired a staff. Request the

Government remove this requirement for the submission and select a reasonable/date after contract award to present this documentation to the Government.

a. Evaluation criteria is changed to “Contractor shall affirm they can provide proof of all required training described in the Courier Responsibilities, HIPAA Compliance/Security Requirements and

Training sections of the SOW within one (1) week of contract award.”

b. See attached for updated evaluation criteria.

Vendor E

1. Does one (1) round-trip equate to picking up in Tyler, TX, dropping off in Dallas and picking up in Dallas and Dropping off in Tyler?

a. Yes.

Vendor F

1. What was the cost of the final full option year of the previous contract?

a. Per the Addendum to Instructions to Offerors, this question will not be answered.

2. How many drivers/vehicles are currently used to service the current contract?

a. Per the Addendum to Instructions to Offerors, this question will not be answered.

3. What is the vehicle size currently servicing this location?

a. Per the Addendum to Instructions to Offerors, this question will not be answered.

4. How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily?

a. The blood draw consist of a 50 gallon cooler, with 3-5 sterile instrument trays measuring

10”x12”, mail, and supplies. Clean items cant be in the same area as dirty instruments.

5. STATEMENT OF WORK: Goods Transported: Letter C indicates “The government will supply the instruments and containers to be transported and notify the courier when there are no items requiring transport.” However, Letters F and G both indicate the Vendor is to provide containers.

a. Vendor provides the cooler, and the VA provides the containers.

See attached document: Updated Instructions to Offerors.

See attached document: Updated Evaluation Criteria Tyler.