36C25725Q0274.docx

SUBJECT*

Working Footwear for Waco & Temple

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

POINT OF CONTACT*

Senior Contract Specialist Mr. Shawn R. Reinhart shawn.reinhart@va.gov 254-421-6661

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPO-W), 1901 Veterans Memorial Dr. Building #171, Temple, TX 76504.

2. The requirement is for Protective Footwear per the Statement of Work for Central Texas VA.

3. If this is a item/service your business can provide, please respond to this Sources Sought Notice by 9:00 AM Central Time on Tuesday, January 11, 2025.

4. The intent of this notice is to establish sources to define the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested Contractors are requested to respond in accordance with the following:

a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

b. Please note that VA is particularly interested in determining the availability of Small Business that can provide this service.

c. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if the CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Responses shall include only the following information:

a) Business Name

b) Business Address

c) Point of Contact

· Name

· Phone Number

· E-mail Address

d) SAM UID Number

e) Currently registered in SAM (Yes or No). If Yes, provide expiration date.

f) NAICS code

g) Business Size: Small or Large

h) Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.

i) GSA or VA FSS Contract Number, if applicable

All businesses eligible to provide this item/service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

6. Send responses to the Contracting Officer: Mr. Shawn R. Reinhart at shawn.reinhart@va.gov.

Responses shall be labeled RFQ Sources Sought 36C25725Q0274 (Your company Name). ONLY send the information requested in 4c and all of paragraph 5. The VA does not need a capability statement.

The email subject line shall state: 36C25725Q0274, Sources Sought Notice.

DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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SCOPE OF WORK

Working Footwear for Engineering Service

1. Requirements. The Contractor shall provide initial onsite fitting, ordering and delivery of professional working footwear meeting OSHA safety standards for the engineering and maintenance staff at both the Temple and Waco facilities. Additionally, the Contractor shall provide off‐site fitting and ordering service for new employee and emergency replacement of damaged working footwear as required.

1.1 Onsite fitting shall be conducted at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711 and the 1901 Veterans Memorial Drive, Temple, Texas 76504.

1.2 The Contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. All work shall comply with federal, state, and local regulations.

2. Period of Performance (POP). 1‐year from date of award plus 4 option years.

3. Contractor Responsibilities.

3.1 The Contractor shall coordinate with the COR during the life of the contract.

3.2 The Contractor, within 14-days of notice of award, shall provide a catalog (physical or online) of the footwear meeting price and OSHA requirement.

3.3 The Contractor, within 7-days of notice of award, shall provide a written schedule for their first visit to both the Temple and Waco campus.

3.4 The Contractor shall be responsible for providing service to approximately 250 employees of the Temple and Waco Engineering/Maintenance departments by providing working footwear which meets OSHA Safety Standards.

3.5 The basic requirement of this footwear as follows:

· Each VA employee is allotted a maximum of $250 to be paid by the Government for personal safety working footwear.

· The Contractor shall provide a selection of footwear meeting the set price limit for each employee.

· The Contractor may provide footwear exceeding this cost limit; however, it shall be the employee responsibility to pay for any overage and the Contractors responsibility to maintain their own accounting/collection records.

· The Contractor shall ensure that the footwear is made from leather and goes above the ankle to provide support.

· Initial fitting and ordering shall be conducted on site at both the Waco and Temple Facility.

· These fitting dates shall be arranged through the COR and Department Head a minimum of (7) days prior to any visit. The Contractor shall provide the following on the day of fitting:

· Provide samples of footwear that meet the $250 limit.

· Provide samples of cushion insoles to be included in the $250 limit.

· Provide samples in common sizes for trial fitting.

· Provide samples of both men and women footwear.

· Provide order documentation for both the individual and the COR/Department Head. This order documentation shall indicate the following:

· Individual name, department and contact information.

· Footwear Manufacture, size, and OSHA rating.

· Any outstanding balance owed by the individual.

· After the initial orders are taken a bulk delivery shall be made at each site within 60-days. All individual orders shall be clearly identified with the individuals name and department for distribution internally.

3.5.1 The minimum OSHA Requirements for each department is as follows:

· Carpentry, Plumbing, HVAC, Roads & Grounds

· Crush resistant toe.

· Puncture proof sole.

· Slip resistant sole.

· Electrical Shop

· Crush resistant toe.

· Puncture proof sole.

· Slip resistant sole.

· Non‐conductive.

· Boiler Plant

· Crush resistant toe.

· Puncture proof sole.

· Slip resistant sole.

· Chemical resistant.

3.6 Periodic Off‐site Service. After the initial on‐site service, new employees may be added, or damage may occur to footwear requiring individuals to secure new working footwear. The Contractor shall be responsible for the following:

· The Contractor shall anticipate approximately 30 replacement/new employee outside of the initial purchase.

· The Contractor shall provide a location/storefront to allow the fitting and selection of footwear meeting the initial requirements listed above.

· The selection and purchase of footwear at the Contractors location shall be fulfilled on the same day but should take no more than 30-days to fulfill.

· The Contractor shall provide order documentation for both the individual and the COR/Department Head. This order documentation shall include the following:

· Individual name, department and contact information.

· Footwear Manufacture, size, and OSHA rating.

· Any outstanding balance owed by the individual.

4. Government Points of Contact. The Contractor shall contact the VA COR or Alternative COR prior to start of the work.

Waco COR Patrick Palmer (Primary) 254‐297‐3722 patrick.palmer@va.gov

Temple COR Moses Briscoe (Alternate) 254‐709‐ 0523 Moses.Briscoe1@va.gov

5. Government Holidays. The Government observes the following holidays:

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

6. Site and Facilities Access.

· The Contractor shall coordinate access for both Temple and Waco VA Facilities with the COR a minimum 7-days prior to on‐site service.

· The Contractor shall notify the COR/Branch Head upon arrival at either facility.

· At the end of the on‐site service the Contractor shall notify the COR/Branch Head upon departure.

7. Other Considerations.

· The Contractor shall be responsible for the verification of all requirements for this project.

· The Contactor shall be qualified/certified in accordance with all manufacturer requirements/local codes/regulation.

· The Contractor shall provide adequate documentation verifying that the footwear meets or exceed all OSHA safety requirements.

· The Contractor shall perform work during normal business hours unless other wised noted by the COR. Normal working hours are 8:00 am - 4:30 pm, Monday - Friday.

· The Contractor’s supervisor shall always be available to address any needs VA COR/Alternative COR may have during the period of performance.

· The Government will provide the Contractor a designated area at each facility for the initial on‐site service.

· The Contractor shall ensure only authorized VA personnel enter the designated area. Each individual Government employee will present their identification badge for verification.

· The Contractor shall thoroughly clean the area using their own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc. once their work is completed.

· The Contractor shall be responsible for the removal of waste materials/debris /equipment from this facility when complete.

· Employees requiring periodic or intermediate service off‐site shall present their VA identification with authorization letter for service at the Contractor’s facility.

8. Inspections. The VA reserve the right to perform inspection of the Contractor’s facility. Items that may be considered and reviewed are as follows:

· Means of Egress

· Means of Egress (includes Exits) free of obstructions and clearly marked.

· Fire Alarm, Fire Detection, and Fire Suppression Systems.

· Fire Alarm Pull Stations are unobstructed.

· Smoke Detector smoke caps in use or removed at end of the day.

· Sprinkler Heads are unobstructed.

· Housekeeping and Traffic Control

· Trash and debris are removed promptly.

9. Workmanship. All working footwear shall conform to OSHA standards. The Contractor shall correct all products not meeting these specifications at no additional cost to the Government.

10. Warranty. The Contractor shall provide a standard commercial warranty all footwear is free of defects.

(END OF SCOPE OF WORK)

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