36C25718Q0777-015.docx

STATEMENT OF WORK (SOW)

SOLID WASTE PICK UP AND PROPER DISPOSAL

for

Central Texas Veterans Health Care System (CTVHS) Temple and Waco, TX

I. GENERAL INFORMATION

A. Background:

1. Environmental Management Service is a department within CTXVHS.

2. In accordance with the Department of Veteran Affairs Directive 1850.06 Waste Management Program, Environmental Management Service is responsible for the identification, collection, handling, containment, transport, storage, reduction, treatment, and disposal of all health care facility generated wastes.

3. This constitutes the organization of the Waste Management Program.

B. Scope of Work:

1. The contractor shall provide all personnel, equipment, tools, materials, vehicles, transportation, supervision, and other items and services necessary to perform solid waste removal and disposal for the following facilities of Central Texas Veterans Healthcare System (CTVHS):

Olin E. Teague VAMC 1901 Veterans Memorial Drive Temple, TX 76504 (Bell County) Doris Miller VAMC 4800 Memorial Drive Waco, TX 76711 (McLennan County)

2. The contractor will perform these duties IAW with all terms, conditions, provisions, schedules, as well as all existing Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Department of Transportation (DOT), State of Texas, Texas Commission on Environmental Quality (TCEQ), Local, state, and Federal Regulation requirements.

3. Containers and Servicing Days:

Temple Location:

BUILDING NO.

TOTAL = 18

6 cu yard (1) 8 cu yard (13) 35 cu yard (3) 40 cu yard (1)

Waco Location:

BUILDING NO.

ESTIMATED CONTAINER SIZE

# OF CONTAINERS

SERVICING & DAYS OF WEEK

TOTAL = 19

6 yard (1) 8 yard (16) 40 yard (2)

II. GENERAL REQUIREMENTS

A. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal.

B. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms.

C. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 30 calendar days from date of receipt. The contractor shall have 30 calendar days to deliver the final deliverable from date of receipt of the government’s comments.

D. The contractor shall provide all labor and equipment and shall be responsible for disposing of all non-regulated waste. Contractor will clean up any residual material before leaving the site.

E. Contractor is responsible for maintaining Worker’s Compensation and Employer’s Liability, General Liability, and Automobile Liability. These liability insurances must be in compliance with (FAR) 28-307-1 and FAR Clause 52.228-5 and maintained for the duration of the contract and for following all pertinent federal and state regulations with regard to collection and destruction of classified medical documentation. Contractor shall be responsible to secure all necessary permits, bonds, and insurance that may be required by the State of Texas, cities, or countries as included herein. Contractor will provide documentation upon request.

F. While on VA Medical Center premises, contractor employees must wear a company uniform and a visible identification badge which contains a photograph of the employee. All contractor vehicles and collection bins will be clearly identified with the company's name.

G. The COR will coordinate schedule for waste removal, from the Temple and Waco locations, times with the contractor. Once the schedule is established, all waste removal will occur on the same day/s of the week. If the regularly scheduled service day falls on a national holiday, the contractor can perform the service either the day prior to or the day after the holiday, and will inform the medical center of the revised service day.

H. The Contractor will ensure trash services are accomplished during the hours of 8 am and 12 pm Monday-Friday.

I. The Contractor shall, in the performance of this contract, take all standard safety precaution necessary to protect the lives, health and welfare of patients and VA employees. All safety equipment on the contractor’s vehicle, equipment and dumpsters shall be in good working order.

J. The contractor shall not make any unscheduled/additional pickups of dumpster, compactors, or roll offs unless specifically authorized by the Contracting Officer or COR. Addition pick-ups requested by the COR shall be billed at an amount to be stated on the contract.

K. The contactor shall collect refuse material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

L. The Contractor shall establish Routes to the facilities through the route detailed by each COR. Collections shall be made at the time scheduled. Collection outside these hours shall require prior approval of the COR.

III. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

A. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated above.

1. Task One: The contractor will provide (2) 6-yard compactors (vert-pack), (29) 8-yard dumpsters, (3) 35-yard compactors and (3) 40-yard dumpsters in locations listed under “Place of Performance” in this SOW.

Deliverable One: Each 8-yard dumpster will have a hard plastic lid(s) that close separately. Dumpster shall be situated in the areas listed previously in this SOW. Any dumpster that does not close and or operate properly shall be removed from the facility and replaced the same day. The Contractor shall position the bulk container for customer ease in depositing refuse. This may require reposition of containers from time to time. The Contractor will position the containers to minimize interference with emergency vehicles, normal traffic flow, adjacent areas, sideways, overhead utilities, trees, and other potential obstructions. In the event the government owned contractor/s breakdown, the Contractor shall provide a replacement container at no additional cost until the Government Owned compactor is repaired. The size of the container shall be determined by the Contracting Officer or COR.

2. Task Two: The contractor shall be responsible for the sanitation of the contractor owned dumpster and shall rotate and/or clean and deodorize container no less than once per week.

Deliverable Two: If dumpster requires moving from the Temple or Waco campus, the contractor will replace the dumpster within 4 hours of removal or prior to 4pm of the same day of removal. The Contractor is responsible for immediate clean-up of any spills, debris, and etc. which may occur during service of containers/compactors. All refused on the ground within 10 feet of the container will be picked up by the Contractor during collection.

3. Task Three: The contractor will provide non-regulated waste removal at the Temple and Waco hospital locations.

Deliverable Three: Types of waste not included in the non-regulated waste pickup are regulated medical waste, radioactive waste, including bio hazardous chemicals, sewage and other material which may be legally discharged to a sewer.

a. All vehicles used to collect refuse materials shall be weighted on state certified vehicle scales at the landfill. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station.

b. The Contractor shall ensure that licensed facilities are used for disposal of waste and the operation of waste under the terms of this contract and these facilities are operated in compliance with all federal, state, and local regulations which govern the disposal of waste and the operation of disposal facilities.

4. Task Four: The Contractor will provide a monthly report for each site of the volume of waste collected by commodity, category or waste stream, weight, and pick up dates.

Deliverable Four: A summary report shall be provided by the 15th of each month for the preceding month along with the landfill tickets and monthly invoice (in arrears). An annual report shall be provided, on a calendar-year basis, reporting the annual weight (either in tons and/ or pounds) and the number of pick-ups per year. All reports will be submitted to the CO and the COR.

5. Task Five: Government to require special pick-ups or call-back service during business hours of 8am-4pm or other scheduled hours.

Deliverable Five: The Contractor shall not invoice for any unscheduled or additional pick-ups unless the additional pick-ups are specifically authorized by the CO or COR. These additional pick-ups or call backs services will not include costs or events when the Contractor has failed to perform regular pick-ups in accordance with the contract terms as specified within. Normal hours of coverage are Monday through Friday 8am to 4pm, excluding federal holidays. All services will be performed during normal working hours of coverage unless authorized by the COR.

B. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

C. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

IV. CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

A. Skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract and subsequent task orders and option.

B. They are defined as key personnel and are those persons whose resumes were submitted. The contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without approval of the CO.

V. INVOICES AND PAYMENTS:

A. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

B. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

C. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

D. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

· Time period being invoiced for.

· Description of services performed.

· Unit Cost billed.

· Extended amount due.

· Invoice number, date, and;

· Contract and obligation numbers.

VI. GOVERNMENT HOLIDAYS:

A. Contractor shall schedule pickup based on mutually agreeable time between the federal government and the contractor; within normal business hours, and not on weekends or holidays.

B. The following national holidays are observed:

C. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

D. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

VII. PROGRAM OFFICE POINTS OF CONTACT:

A. Contracting Officer’s Representative (COR): Odalis Delacruz, Asst. Chief – Environmental Management Service, 254-743-1492, odalis.delacruz@va.gov

B. Supervisory POC: Michael Richardson, Chief – Environmental Management Service, 254-743-1334, michael.richardson8@va.gov

END OF STATEMENT OF WORK