36C25718Q0370-0002008.docx

STATEMENT OF WORK (SOW)

Cable Based Television and Internet Services For

Central Texas Veterans Health Care System (CTVHCS)

I. Introduction

The VA requires Cable based Television and internet services at all locations listed in Section VI in Central Texas for the patient’s usage and is a very important service.

II. Background

In the past, these services were supplied through multiple contracts and was not maintained as required by law. This has caused a lot of trouble with the upkeep and processes that should have been in place to ensure the services supplied meet the full requirements and the needs of the patient’s.

III. Scope of Work

A. The contractor shall provide the requested services of cable coaxial or fiber based Television and Internet to the VA facilities as outlined in Section VI.

B. The Contractor shall establish a master account for the CTVHCS and supply the VA with a direct single point of contact when there are services related issues.

C. The Contractor shall not be allowed to add services or install new services on the CTVHCS campuses without prior consent from the Contracting Officer and COR.

D. The Contractor shall be required to supply technical support of the signal amplifiers located on the VA Campus. This would be to the full extent to include replacement amplifiers.

E. The contractor shall be required to correct the Cable plant that all feeds on campus come from one location and then loops out to the other buildings. This is in Waco and that is how it is set up now starting in building 4 and circles the campus inside loop and the outside loop.

F. All internet connections must be set in a single room per location and then will be patched to the area where the connection is required. All inbuilding connections to the Televisions will be maintained by the VA.

G. All wiring within the buildings belong to the VA.

H. Above ground pedestals are allowed in the Waco location. The nodes need to be in the building for Temple location.

IV. Applicable Directives

None

V. Performance Requirements

A. The contractor shall provide a variety of Television channels that are channeled throughout the VA clinics and Hospital receiving the service within the CTVHCS.

B. The contractor shall provide a direct contact point for issues with the Cable Television and Internet connections for expedited service to prevent any outages that cause service disruption.

C. The Contractor shall provide the internet connection and provide a list of all assigned IP addresses.

D. The contractor will be required to provide assistance and parts when needed on issues involving the hardline fiber connections. This consists of connector repair, tuning of amplifiers (Amps that run the plant and not the individual drops) and replacing filters in the amplifiers within the VA Cable plant. This does not include the replacement of the Fiber itself or any of the RG6 amplifiers, splitters, Connectors or cable.

E. The contractor shall be required to correct the current installation so that all connections from the outside pass thru one point and then is looped thru the other building as needed at no cost to the VA using the existing Data conduit.

F. The point of demarcation for the cable plant is at the last cable amp prior to the individual drops.

G. Contractor is not expected to maintain & troubleshoot cable plant from demarcation point to outlet in the room.

VI. Deliverables

A. Television Service to the following Locations: (The number of TV’s are approximate)

1. CTVHCS @ 2002 Scott Blvd, Temple, TX, 76504 (2 TV’s)

2. 4501 S General Bruce Dr., Ste 75 Temple, TX 76501 (3 TV’s)

3. 7901 Metropolis Drive, Austin, TX, 78744 (100 TV’s)

B. Internet service as defined by bandwidth and location:

VII. Subcontracting Plan Requirements

A. Pursuant to the requirements of Public Law 95-507, all large business concerns are required to have an approved subcontracting plan for contracts valued over $700,000 before the Government can award a contract (see FAR 52.219-9 for details).

B. Offerors must submit a currently approved commercial plan or a new plan for review and approval. Attachment “B” provides a template which includes all of the elements required to be addressed in the plan, and is included to facilitate the submission of a subcontracting plan.

C. VA Subcontracting Goals The current VA subcontracting goals are based upon total procurement dollars expended.

VIII. Performance Period

Base year with four (4) option years

IX. Type of Contract

Firm Fixed Price

X. Invoices and Payment

A. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

B. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

C. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

D. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

· Time period being invoiced for.

· Description of services performed.

· Unit Cost billed.

· Extended amount due.

· Invoice number, date, and;

· Contract and obligation numbers.

XI. Government Holidays:

A. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

B. In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President’s Proclamation

C. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

XII. Program Office Points of Contact:

Contracting Officer’s Representative (COR): Billie McLaughlin, Electronic Mechanic Supervisor – Engineering Service, 254-743-2638, billie.mclaughlin1@va.gov

Supervisory POC: Victor Gaw, Associate Chief – Engineering Service, 254-743-0665, victor.gaw@va.gov

END OF STATEMENT OF WORK