36C25625R0125_1 08-06-2025.docx

36C25625R0125

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25625R0125

X 08-06-2025

TBD

667-25-1-1472-0001

667-26-110

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Email Phase I Offers to the Contracting Specialist shown below in section 9.a.

Address the Subject Line as follows:

Company Name; Solicitation 36C25625R0002 Project No. 667-24-2555 Tammy Tynes 228-523-5618 VAAR Clause 852.219-75 (included herein) is required to be completed and returned with each proposal. Proposals without a completed VAAR Clause 852.219-75 will be considered ineligible for evaluation and award.

This procurement is a Veteran-Owned Small Business (VOSB) set-aside under Public Law 109-461.

Offerors must be registered and certified as an VOSB in the SBA Veteran Small Business Certification site at https://veterans.certify.sba.gov. Proposals received from contractors who are not certified as VOSB at the SBA site shall not be considered for evaluation and award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of VOSB certification.

Verification showing seal shall be included with proposal (pricing volume).

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified VOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled during Phase II.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT F, (EMAIL IS ACCEPTABLE) TO THE CONTRACT SPECIALIST SHOWN ABOVE NO LATER THAN NOON CT 14 CALENDAR DAYS PRIOR TO THE DATE/TIME SET FOR RECEIPT OF PROPOSALS.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

PER FAR 36.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $250,000.00 to 500,000.00

IN NEGOTIATED SOLICITATIONS “BID” AND “BIDDER” MEAN “OFFER”AND “OFFEROR”

NAICS CODE: 236220 SIZE STANDARD: $45M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Shreveport, LA 71101-4243 (Caddo Parish)

This project is not tax exempt.

Base Offer Item: furnish all labor, tools, materials, equipment and supervision necessary to perform all work associated with Project #667-24-255, located at Overton Brooks VA Medical Center in Shreveport, LA.

x x

52.211-10 X

1 Email

4:00PM

CDT

09-08-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 38 U.S.C. 8127(d)()

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Continuation of SF1442 x

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135

Kaitlyn N. West

VA-VHA-RPOC-2024-0105

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

CLIN 0001 - Design & Construction Documents (Lump Sum) PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

CLIN 0002 – Construction (Lump Sum) PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

A.4 CONTINUATION OF SF 1442 BLOCK # 17

Divisions break down for Line Item 0002 (Construction) Provide breakdown for each division total where cost are incurred

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

A.5 GENERAL PROPOSAL INFORMATION

Project: 667-24-255; Bldg. 55 Accessibility Ramp Issuing Office: NCO 16 Location of Project: Overton Brooks VA Medical Center (OBVAMC), 510 E Stoner Ave., Shreveport, LA 71101 Point of Contact: Tammy Tynes Contract Specialist E-mail: Tammy.Tynes@va.gov

1. Site Visit: An organized site visit is scheduled as shown in clause FAR 52.236-27 (Alternate I). Only one site visit will be conducted during the Phase II solicitation period. Attendance for the site visit is not mandatory, but highly suggested for proper proposal preparation.

2. Proposal Due Date: Phase I Proposals are due NLT the date/time shown in Block 13A of Standard Form (SF) 1442. All proposals will be submitted by E-Mail (all volumes).

Phase II proposal dates will be determined after evaluation of Phase I. Phase II proposals will be submitted by E-Mail (all volumes) with a copy of the bid bond. The Bid Bond (is required) can be submitted electronically with the proposal. Notary stamps must be visible on the electronic copy and contain wet signatures from the appropriate signatory authorities.

a. NOTE: It is the Offeror’s Responsibility to ensure proposals are received by the time/date established in Block 13A on SF1442.

3. Magnitude of Construction: Pursuant to FAR 36.204 the magnitude of construction is of between $250,000.00 and $500,000.00. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220, Commercial and Institutional Building Construction. The Small Business size standard is $45 Million.

4. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

5. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

6. Superintendence: The offeror shall provide, from their own staff, a competent 30-hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

7. Holidays: The following federal holidays are observed:

Christmas Day Juneteenth National Independence Day

Any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

SECTION A.6 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.6.1. AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published to Contract Opportunities https://sam.gov/.

A.6.2. VOSB SET-ASIDE

This action is a 100% set aside for verified/certified Veteran Owned Small Businesses (VOSB) @ Veteran Small Business Certification (sba.gov). The award of this solicitation shall not be delayed due to loss of VOSB verification/certification. Proposals submitted by non-verified VOSB shall be excluded from award consideration. Failure to be BOTH visible and verified/certified in Phase I, Phase II, and at time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

Joint Ventures - Any offeror submitting a proposal as a joint venture must provide a certification from each VOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

A.6.3. TECHNICAL QUESTIONS

Requests for Information (RFIs): RFI’s are due, utilizing Exhibit F, no later than (NLT) 12:00 PM CST 14 calendar days prior to the date set for receipt of proposals or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contracting Specialist, Tammy Tynes at Tammy.Tynes@va.gov. Responses will be provided by amendment to the solicitation in a question-and-answer format. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C25625R0125 and Project #667-24-255.

A.6.4. AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

A.6.5. PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in preparation and submission of proposals.

A.6.6. SELECTION PROCEDURES

This solicitation is issued as a Request for Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.3. Phase I of the solicitation shall be prepared in accordance with FAR 36.303-1. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. The Governments anticipates discussions being held; however, the possibility exists that no discussions will be needed. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the two (2) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part 15 using both Non-Price and Price evaluation factors listed below for Phase II. The Government intends to award a contract resulting from this solicitation to the responsible Offeror in accordance with the factors in the Two-Phase Design-Build solicitation. Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror or other than highest Non-Price rated Offeror. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors:

Phase I factors are listed in descending order of importance.

· Technical Approach

· Technical Qualifications

· Key Design Personnel & Experience

· Key Construction Personnel & Experience

· Past Performance

Phase II (Non-Price) technical evaluation factors (listed in descending order of importance), when combined, are approximately equal to price.

· Technical Solution (Non-Price)

· Design Concept (Non-Price)

· Price

A.6.7. PROPOSAL REQUIREMENTS

GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number 36C25625R0002. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: Tammy.Tynes@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

i. The Bid Bond (is required) can be emailed as long as the stamp can be seen on the electronic copy and a wet signature is needed.

ii. Failure to furnish the required bid guarantee on the proper SF 24 and for the proper amount, by the time specified in Block 13 of the SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Arial, with font no smaller than 11 points with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

A. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed THIRTY (30) pages. The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors: The Phase I proposal shall address the following evaluation factors. The following factors/subfactors are listed in descending order of importance.

Factor 1: Technical Approach Submission Criteria:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

· Design Approach: Describe the techniques, processes, and methods to be used specific to the subject project.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

Evaluation Methodology: The VA will evaluate Technical Approach, and use as an aid, to help determine that the Offeror understands the complexity and risks of performing all the required elements. The Technical Approach will be evaluated for inclusion of the technical areas listed in the criteria. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

2. Technical Qualification

0. Key Design Personnel & Experience The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A/E personnel:

Civil Engineer MEP Engineer(s) Architect Landscape Designer

NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

Key Construction Personnel & Experience The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

Project Manager Site Superintendent

SSHO

Quality Control Manager

NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience, and technical competence.

Evaluation Methodology: The VA will evaluate Technical Qualifications, and use as an aid, to help determine that the Offerors personnel understands the complexity and risks of performing all the required elements per trade listed above. Key personnel and experience will be evaluated for inclusion of the technical areas listed in the criteria.

Factor 3: Past Performance Submission Requirement:

1) A listing of no more than five COMPLETED projects consistent with submission criteria below.

2) Exhibit A – can be used to satisfy #1 or may be used for consideration of current project examples (the form must clearly annotate what it is being used for).

3) Exhibit B –This exhibit is to be completed by an end user and submitted to contracting separately from an offeror’s proposal. Exhibits received will be used for as part of the evaluation – If Exhibit B is not received by an end user, offerors will not be penalized.

4) Exhibit C – (if applicable) to be used for subcontractor past performance if the prime needs this to support this evaluation of past performance.

Submission Criteria:

***Definitions*** ***Recent-with in past five (5) years from the date of solicitation issuance*** ***Relevant- For purposes of this evaluation, a relevant project is defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.”***

· Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity, and scope to this project.

· Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A/E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor.

· Project(s) shall have a minimum value of $100,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B.

· Projects shall have a minimum value of $100,000 and be 100% completed for designs completed by the A/E firm in support of D-B or D-B-B.

· For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project.

· If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

· The Offeror’s submission should include at a minimum:

· Project Title

· Project Location (Physical Address)

· Contract Type (Example: Design-Build, Design-Bid-Build, Design)

· Project Owner’s Name & Current Contact Information

· Brief Description of the Scope of Work (highlight relevant factors)

· Identify Project Prime Contractor, Design Firm and Major Subcontractors

· Project Start & Completion Date

· Project Original Contract Award Amount & Final Award Amount

NOTE: Limit 1 project per page

· Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

· Past Performance Questionnaire (PPQ-Exhibit B):– Offerors shall prepare and forward to prior client(s) for submission to the Contracting Office EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE for all the projects listed by contractor and submitted using EXHIBIT A PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and Present Performance Questionnaire for use in evaluating Past Performance. It is preferred that these are the same projects for ease of evaluation and comparison. ***PPQ may have been completed be no later than one (1) year prior to the effective date of this action***

· Performance Relevancy Survey (Exhibit A): Utilizing Performance Relevancy Survey (Exhibit A). The offeror shall demonstrate completed/or ongoing (>50% complete) recent and relevant projects at a hospital/ medical center (VA or Non-VA) project of this same size, scope, and complexity (or greater). Note: Clearly identify those examples where an Offeror’s proposed Subcontractor was the Prime (or the Subcontractor) on the Project Examples if utilizing Subcontractor Construction Project Capability.

· An offeror with limited or no past performance may receive a rating based on the evaluation of its subcontractors and/or key personnel, provided an EXHIBIT C SUBCONTRACTOR INFORMATION AND CONSENT FORM has been executed and included in the proposal for proposed subcontractors and/or potential key personnel not employed by the offeror. These ratings shall have the same weight as the ratings of the offeror. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv). However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

The Government may evaluate Past/Present Performance information through the use of Exhibit A & B completed by the offeror's references; The Government may evaluate Key Staff-Subcontractor Performance information through the use of Exhibit C completed by the offeror; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during March 2021 may have greater importance than performance information for work occurring during March 2018. Performance Trends may, depending upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. For the purpose of this solicitation, Performance Relevancy is defined as contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the current requirement. Higher relevancy will be assessed for contracts that are similar to the effort, or portion of effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends, and relevancy.

Evaluation Methodology: Past Performance will be evaluated based on the projects provided by the Offeror and relevant and recent performance of design-build and/or design-bid-build contracts of comparable size, complexity, and scope within the last five (5) years. The five (5) years applies from the issuance date of the solicitation. If D-B performance is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction, or design respectively.

PHASE II PROPOSAL FORMAT AND EVALUATION:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. The maximum number of offerors selected to enter Phase II will not exceed Four (4) firms. Technical (Non-Price), Price, and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price and Volume III: Administrative). The contractor shall NOT include price information in Volume I, Technical. All three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including, all Non-Price factors (Technical Solution, Design Concept, and Draft Project Schedule & Narrative) shall not exceed a total of THIRTY-FIVE (35) pages.

ii. Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements. The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

iii. Volume III Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

Phase II Evaluation Factors Factor 1: Technical Solution (Volume I - Non-Price):

Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: five (5) pages for detailed narrative, not including cover pages or table of contents) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

· Experience with working on installation of handicap ramps and following the standards involved with such a project.

· Experience with cement work (demolish and put back of cement forms, steps, and grades).

· Experience in landscaping.

· Experience in phase working around an operational medical facility.

NOTE: The Offeror shall address areas of concerns, any items they determine relevant and how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages in an operational hospital setting.

Evaluation Methodology: Technical Solution (Volume I – Non-Price) will be evaluated to determine that the Offeror understands the project and can perform all the required elements. The VA will evaluate an Offeror’s specific detail regarding design, constructability, and site-specific considerations.

Factor 2: Design Concept (Volume II - Non-Price):

The Offeror shall submit a preliminary (concept) design schematic (floor plan) to demonstrate their understanding of the project scope and their plan to accomplish the project (page limitation: two (2) pages for schematic layout suggestions).

The design schematic shall be based on the information provided in the solicitation. The intent of the design concept is to show a clear understanding of the contract requirements, as well as to allow a creative latitude of the Offerors design team.

Acceptable methods of demonstrating design concept include digital design software, architectural sketches/drawings, and/or artistic renderings. Include at a minimum an architectural floor plan to demonstrate level of innovation and ability to provide all required areas to include room name and square footage.

Evaluation Methodology: Design Concept (Volume I – Non-Price) will evaluate the preliminary design schematic for comprehension of contract requirements and the flexibility of the design team (creative latitude) to meet the intent and functionality of the requirement.

Factor 3: Price Proposal Requirements (Volume III):

The purpose of the price evaluation is to provide an assessment of the completeness and reasonableness of the proposed price in relation to the solicitation requirements. Price proposals will be evaluated to determine if the prices and support costs areas are:

· Complete – The proposal contains costs to perform all tasks required by the Scope of Work (SOW), specifications, and design drawings if provided.

· Reasonable – The price is determined fair and reasonable using cost or price analysis techniques described in FAR 15.404.

In accordance with FAR 15.101-1(b)(2), the solicitation shall state that all evaluation factors other than price, when combined, are significantly more important than price.

Prices that are too high, too low, or otherwise found to be unreasonable in comparison to the Independent Government Cost Estimate (IGCE) and to historical prices may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal not being included into the competitive range if one is established. Each proposal will be evaluated to determine whether or not it complies with the stated criteria. Those proposals evaluated as not satisfying all the price/cost criteria, for example, may be eliminated from consideration for award unless the SSA determines:

A minor clerical error has occurred, then the offeror may be given an opportunity to correct the minor error within the constraints of the "clarifications" process.

A competitive range will be established if discussions are necessary as determined by the SSA. Should the SSA determine that discussions are necessary, they will be held with only those offerors determined to be in the competitive range. Any proposal that does not have a reasonable chance of receiving award may be accordingly eliminated from competition and further evaluation.

After the non-price factors have been evaluated and rankings have been established, price will be compared against these rankings to determine the combination most advantageous to the Government. The evaluation of price will be based on each offeror’s price proposed.

Evaluation Methodology: Price (Volume II - Price) the total evaluated price will be determined by the Offeror’s price for all the Line Items listed. Note: The VA Contracting staff and COR will look at the total evaluated price and (Non-Price) technical factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

B. FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number and date, in section 19 of the SF 1442 or by signing and returning each SF 30. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

A.6.8. DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Any prospective awardee that fails to meet the Determination of Responsibility shall be referred to the Small Business Administration for a Certificate of Competency and their proposal may be deemed “Non-Responsible.” NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

A.6.9. VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

A.6.10. SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall be registered at time of Phase I submission, Phase II submission, and award.

A.6.11. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official.

The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for Online Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official.