36C25625Q1252_RFI.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* RFI: AvaSure TeleSitter System Software / Hardware

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q1252

RESPONSE DATE/TIME/ZONE 07-29-2025 3:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 8 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5975

NAICS CODE* 334111

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Shasta Britt shasta.britt@va.gov 713-791-1414

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center

MEDVAMC

2002 Holcombe Blvd.

Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS shasta.britt@va.gov EMAIL DESCRIPTION 36C25625Q1252_RFI Response_Vendor Name mailto:shasta.britt@va.gov https://www.va.gov/

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR

QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract

Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: AvaSure Software / Hardware - Standard - 1 Year

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston; Texas has a brand name requirement for:

Qty

Part Number

Description

Unit

Unit Price

Total Price

AVA-E-0104-1Y

AvaSure Software - Standard

- 1 Year

EA

AVA-M-0201-3

Guardian Hardware -Mobile One-way

EA

17 A-000285 US Power Cord - 10' Medical EA

2 AVA-SHIPHAND Shipping and Handling EA

AVA-SK-0101-3

Spare Parts Kit with 10ft power cord

EA

AVA-SERV-0115

AvaSure Install Services - Remote

JB

AVA-SERV-0111

AvaSure Project Management Services

A-000214

Monitor Station - Large Format Monitor

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 334111 standard size 1,250 employees. Product Supply Code (PSC) 5975.

The anticipated type of contract shall be a Single Award, Firm Fixed Price. The Government wishes to enter into a contract as a one time purchase.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:

b. Are the requested items/equipment manufactured by a Small or Large business?

c. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:

d. Is the Vendor an Authorized Distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement?

e. If so, is the Vendor a Small Business that meets the requirements of 13 CFR § 121.406 (b)(1)(i), (b)(1)(ii), and (b)(1)(iii)?

a. (b) Nonmanufacturers.

(1) A firm may qualify as a small business concern for a requirement to provide manufactured products or other supply items as a nonmanufacturer if it:

(i) Does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519, which is found at § 121.201, footnote 18);

(ii) Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

(iii) Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice

f. Is the Vendor a 3rd party Reseller of an Authorized Distributor with access to OEM parts; if so, does the Authorized Distributor have authority to make such agreements with OEM?

The VA does not accept grey market items; therefore, the Vendor must attach an Authorized Distribution Letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

g. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________

Address: ____________________________________________________

Telephone number: ___________________________________________

Email address: _______________________________________________ https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406 https://www.ecfr.gov/current/title-13/section-121.201 https://www.ecfr.gov/current/title-13/section-121.201

Company's business size: _______________________________________________

UEI #: ____________________________________

CAGE Code: _______________________________

h. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite NAICS code identified above?

• Please provide proof of qualifications.

i. Is your company available under any Government Wide Agency Contract (GWAC), Solutions for

Enterprise-Wide Procurement (SEWP), National Acquisition Center (NAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the government to review as part of this Market Research.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 3:00pm Central Time by close date listed above; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email listed in Item #5 “Contact Information” below. There is no page limitation on subparagraphs 3(a) - 3(g).

The subject line shall reference that Request for Information (RFI) number above.

NO SOLICITATION EXISTS AT THIS TIME.

Please provide the information you deem relevant in order to respond to the specific inquiries of the

RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

If no responses to this notice are received from an authorized distributor of the cited brand name items listed above, then this action will be sole sourced to the manufacturer.

6. Contact Information:

Contract Specialist: Shasta Britt at shasta.britt@va.gov.

Your response is greatly appreciated!