36C25625Q0768 VLogic FM Tracking.pdf

A.1 COMBINE SYNOPSIS SOLICITATION

Solicitation Number: 36C25625Q0768

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified

Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation document incorporates provisions and clauses are those in effect through Deviations

FEB 2025 CAAC Letters 2025-01/02(eff.02/18/2025) and Acquisition Policy Flash 25-05.

3. This requirement is solicited as a Small Business Set-Aside. The North American Industry

Classification System number is 541519 with a size standard in number of 150.

4. Place of Performance: John L. McClellan Memorial Veterans Hospital 4300 W 7th St., Little Rock, AR

72205.

5. Period of Performance: May 1, 2025 to April 30, 2026

6. All questions regarding this solicitation shall be submitted via email to Anthony Marion at anthony.marion2@va.gov no later than 10:00am. Central Standard Time on 4/11/2025.

7. Quotes are due no later than 4/17/2025 at 10:00am Central Standard Time and shall be submitted electronically via e-mail to anthony.marion2@va.gov.

The following provisions apply to this acquisition:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 ADDENDUM, EVALUATION – COMMERCIAL ITEMS (Nov 2021) apply to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 shows FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

mailto:anthony.marion2@va.gov

36C25625Q0768

Table of Contents

A.1 COMBINE SYNOPSIS SOLICITATION

SECTION B - CONTINUATION OF COMBINE SYNOPSIS SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.3 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.8 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

SECTION B - CONTINUATION OF COMBINE SYNOPSIS

SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Anthony Marion

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

120.00 EA ________________

Contractor shall furnish all V Logic FM Tracking or equivalent software, equipment, personnel, installation, training licenses, chargers, cabling, clips, gateways, antennas, mounting mechanism, power cords, and accessories for 120 passive infrared sensors along with sensor batteries for the John L. McClellan Memorial Veterans

Hospital 4300 W 7th St., Little Rock, AR 72205, of the Central

Arkansas Veterans Healthcare System (CAVHS)

Contract Period: Base

POP Begin: 05-01-2025

POP End: 04-30-2026

PRINCIPAL NAICS CODE: 541519 - Other Computer Related

Services

PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business

Application/Application Development Software As A Service

12.00 MO ________________

Contractor shall provide software access, configuration, remote set up, activation and ongoing support

Contract Period: Base

POP Begin: 05-01-2025

POP End: 04-30-2026

PRINCIPAL NAICS CODE: 541519 - Other Computer Related

Services

PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business

Application/Application Development Software As A Service

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veteran Affairs

Central Arkansas Veterans

Healthcare Sys

4300 W 7th Street

Little Rock, AR 72205

USA

120.00 05-01-25-04-30-

MARK FOR: David Harper

(501) 257-1996

David.Harper2@va.gov

FOB: DESTINATION

0002 SHIP TO: Department of Veteran Affairs

Central Arkansas Veterans

Healthcare Sys

4300 W 7th Street

Little Rock, AR 72205

USA

12.00 05-01-25-04-30-

MARK FOR: David Harper

(501) 257-1996

David.Harper2@va.gov

FOB: DESTINATION

B.4 STATEMENT OF WORK (SOW)

STATEMENT OF WORK – V Logic FM Tracking or equal

1. Scope: Contractor shall furnish all V Logic FM Tracking or equivalent software, equipment, personnel, installation, training licenses, chargers, cabling, clips, gateways, antennas, mounting mechanism, power cords, and accessories for 120 passive infrared sensors along with sensor batteries for the John L. McClellan Memorial Veterans Hospital

4300 W 7th St., Little Rock, AR 72205, of the Central Arkansas Veterans Healthcare

System (CAVHS).

All equipment shall integrate with existing facility infrastructure. Contractor device shall ensure Health Insurance Portability and Accountability Act (HIPAA) compliant encryption and should be compatible with use in direct patient care. Equipment, software, all accessories, and supplies required shall be brand new and latest. Contractor shall not provide refurbished or used equipment. The equipment, accessories and training services are hereinafter collectively referred as “Deliverables”. All Deliverables shall be delivered based on an agreed schedule of work and coordinated with government representative.

List of rooms include but not limited to the following:

Note: Four addition rooms are added for undetermined/buffer for total of 120.

2. Background: Space management and tracking is needed for patient rooms at the CAVHS.

3. Specific Requirements: Following requirements include but not limited to:

3.1. The contractor shall provide the John L. McClellan Memorial Veterans medical center the V Logic FM Tracking and Support or equivalent.

3.2. Training:

3.2.1 Training will be conducted Monday-Friday between 8am and 3pm as date/time agreed upon between parties if required.

3.2.2. Contractor shall provide a comprehensive super user training program to designated CAVHS personnel on how to operate this system and perform trouble shooting to remedy system or reboot problems. These personnel will be selected at the Government’s sole discretion.

3.2.3. This training program shall include at the minimum the following sessions:

(i) Technical Training, (ii) Operational Training, (iii) Administrative Training, and

(iv) Hardware and Software Troubleshooting. On-site training times will be flexible to cover as many staff on as many shifts as possible. (If applicable). No third-party application, plugins, or software installations required; VLogic or equivalent will provide all back-end configuration and setup; VLogic or equivalent will activate the customer account for access to the cloud servers after all back-end configuration is completed.

3.3. Standards: Following standards include but not limited to:

3.3.1. Contractor shall ensure that the equipment functions in conformance with the specifications used when the equipment was procured by the CAVHS, and any upgrades/updates, as well as following most current published standards/ specifications/regulations:

3.3.2. Manufacturer’s specifications, Association for the Advancement of Medical

Instrumentation (AAMI), Joint Commission (JC), National Fire Protection

Agency 99 (NFPA-99), Center for Device and Radiological Health (CDRH), Original Equipment Manufacturer (OEM), American Hospital Association

(AHA), Institute of Electrical And Electronic Engineers (IEEE), Underwriters

Laboratories (UL), Occupational Safety and Health Administration (OSHA), College of American Pathologists (CAP), VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

3.3.3. Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, UL, OSHA, VA, and CDRH.

3.3.4. The C&A requirements do not apply, and a Security Accreditation Package is not required.

3.4. Testing and Certification: Following testing and certification include but not limited to:

3.4.1. Upon receipt and installation of the 120 passive infrared sensors, associated software, licenses, chargers, cabling, clips, batteries, etc. The facility contracts the vendor for confirmation that the system is ready for acceptance testing and determination that it meets all requirements of the original equipment manufacturer (OEM), VA standards and contract requirements. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

3.4.2. All necessary permits and licenses required by Federal, state, and local authorities shall be acquired and maintained by the Contractor for the life of the contract. The Contractor shall have proper insurance coverage, including environmental remediation. A copy of such insurance coverage shall be provided to the Contracting Officer, upon request.

3.4.3 Contractor at its expense shall provide certification of tuberculosis testing completion prior to commencing any work located on the CAVHS campus.

3.5. Government Acceptance Test: Following government acceptance include but not limited to:

3.5.1. The Government Acceptance Test shall be performed within 30 days from the effective date of award. Upon completing the Government Acceptance Test successfully, the Contractor shall document the success of this Government

Acceptance Test and furnish a copy to the COR before the Contractor’s representative departs the VA premises.

3.5.2. Contractor shall perform the Government Acceptance Test in the presence of the government representative and designated DTCL staff for proof-of-performance. The Government Acceptance Test shall be performed to test the software interface, and any other items purchased and installed. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor’s company form which will be certified by the COR’s signature as evidence of Government

Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the government representative and the Contracting Officer before

Contractor’s Representative at the end of each testing.

3.6. Product Modification, Removal or Recall: Following include but not limited to:

3.6.1. If any product awarded under this solicitation requires modification, is removed, or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps shall immediately be taken by the Contractor:

3.6.2. Notify the Contracting Officer in writing of the required changes. Provide two copies of the notification which shall include, but not be limited to the following:

3.6.2.1. Complete item description and/or identification, order numbers from customers, and the contract number assigned.

3.6.2.2. Reasons for modifications, removal or recall; and

3.6.2.3. Necessary instructions for return for credit, replacement or corrective action.

3.6.3. The Contractor shall provide the above information to all agencies and VA facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification as stated above and a list of all agencies and/or VA facilities notified.

4. GENERAL INFORMATION

4.1. Delivery Location:

John L. McClellan Memorial Veterans Hospital

4300 W 7th St

Little Rock, Arkansas 72205

4.2. Place of Performance

4.2.1. The Contractor shall provide training at the John L. McClellan Memorial

Veterans Hospital, located at 4300 W 7th St in Little Rock, Arkansas 72205. The contractor shall provide all equipment and accessories for the 120 passive infrared sensors devices.

4.2.2. Hours of Operation: Services shall be performed during the VA normal business hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding

Federal holidays. Any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

4.2.3. The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

4.2.4. In addition to the days designated as holidays, the Government observes the following days:

4.2.4.1. Any other day designated by Executive Order.

4.2.4.2. Any other day designated by the President’s Proclamation; and

4.2.4.3. Any other day designated by Federal Statute.

4.3 Period of Performance: The Contractor shall deliver the equipment and accessories within 30 days from the effective date of award. All training shall be complete by 60 days from the effective date of award. The training shall be provided after the test and acceptance date of the equipment.

4.4 Warranty: 4.4.1. Contractor to provide manufacturer’s warranty period. All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after completion of test. The Contractor shall be an original equipment manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services contracts for maintenance of equipment (i.e.

replacement parts), verified by an authorization letter or other documents from the

OEM, such that the OEM s warranty and service are provided and maintained by the

OEM. All software licensing, warranty and service associated with the supplies, equipment and/or services contracts for maintenance of equipment shall be in accordance with the OEM terms and conditions.

4.5 Deliverables: A. User’s Operating and Maintenance Manual. Contractor shall provide a complete set of User’s Operating and Maintenance Manual at no charge to the

Government.

4.6. Installation:

4.6.1. All work and installation will be coordinated with the government representative and/or OI&T, and/or Biomedical Engineering groups. Phasing and work schedule will be provided and coordinated with the government representative. A detailed installation schedule will be provided during a project implementation kick-off meeting.

4.6.2. The vendor will confine operations (including storage of materials) on

Government premises to areas authorized and approved by the Contracting Officer and/or government representative. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance. Working space and space available shall be as determined by the government representative.

4.7 Invoicing

4.7.1. The Contractor shall not invoice for payment until all installation is complete. After invoices shall be submitted monthly in the arrears.

4.7.2. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission

Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

4.7.2.1. VA’s Electronic Invoice Presentment and Payment System – The

FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

4.7.2.2. A system that conforms to the X12 electronic data interchange

(EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12

EDI Web site (http://www.x12.org).

5. Operations and Storage Areas:

5.1. The Contractor shall confine all operations (including storage of materials) on

Government premises to areas authorized and approved by the Contracting http://www.x12.org/

Officer and/or COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

5.2. Working space and space available shall be as determined by the government representative.

5.3. Debris will be removed daily by the contractor unless otherwise directed.

5.4. Workmen are subject to rules of the CAVHS applicable to their conduct. All personal automobiles and contractor trucks shall be parked at the contractor's staging area or offsite of the CAVHS premises.

5.5. Execute work so as to interfere as little as possible with normal functioning of the CAVHS as a whole, including operations of utility services, fire protection systems and any existing equipment, with work being done by others. Do not store materials and equipment in other than the designated contractor storage areas.

5.6. Daily, Contractor shall keep work, storage, and staging areas clean and neat.

Contractor shall provide sufficient trash containers so that there is no debris lying around. The containers shall be emptied at least weekly and more frequently, if needed.

6. Protection of Existing Structures, Equipment, Utilities, and Improvements:

6.1.1 The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The Contractor shall replace at his own expense damage to such items to the satisfaction of the Contracting Officer. Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris and physical damage, so that equipment and affected areas to be used in CAVHS operations will not be hindered. Contractor shall permit access to VA personnel through installation areas as required for maintenance and normal CAVHS operations.

6.1.2. When the installation area is turned over to Contractor, Contractor shall accept entire responsibility, therefore. Contractor shall maintain in operating condition, existing fire protection, alarm equipment and other operating equipment in the installation area. IT IS VERY IMPORTANT THAT ESSENTIAL AND

LIFE SAFETY SYSTEMS BE CONTINUOUSLY MAINTAINED AND NOT

INTERRUPTED WITHOUT TWO WEEKS PRIOR WRITTEN NOTICE AND

APPROVAL FROM THE VA MEDICAL CENTER.

7. Records Management Language for Contracts: When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records.

Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes.

NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations.

This language should not replace specific records management requirements included within Federal information system contracts.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions: “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [CAVHS] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [CAVHS] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the

Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the

Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the

Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [CAVHS] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [CAVHS] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [CAVHS]. The agency must report promptly to

NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The

Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [CAVHS] control, or the Contractor must hold it until otherwise directed. Items returned to the Government.

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [CAVHS] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with

[CAVHS] policy.

8. The Contractor shall not create or maintain any records containing any non-public [CAVHS] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [CAVHS] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which [CAVHS] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by

FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [CAVHS]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

JAN 2025

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the

Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE

MANUALS (NOV 2018)

The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s) 0001-0002. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities.

The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: NFPA-99, UL, OSHA, VA, and

CDRH as to 0001-0002.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: NFPA-99, UL, OSHA, VA, and CDRH

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity.

This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA

Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than

15 days, after which the rejected merchandise will be returned to the Contractor’s address at the

Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected.

The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause)

(End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 ADDENDUM, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

This combined synopsis/solicitation is issued under Federal Acquisition Regulation 12 and 13, Simplified Procedures for Certain Commercial Items.

QUOTE PREPARATION INSTRUCTIONS:

1. Quote Preparation

a. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Quoters shall carefully review this section prior to commencing preparation of quotes and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Submission Instructions

a. One electronic copy (email) of all sections of the quote (Technical and Price) shall be submitted to the Contracting Officer via email to Anthony.marion2@va.gov on or before the due date and time listed in this solicitation. The contractor’s email shall include in the subject line

“RFQ 36C25624Q0768- VLogic FM Tracking.

b. Faxed quotes are NOT permitted under any circumstances.

3. Quote Format

a. Electronic Copy: Provide one (1) electronic copy of the complete quote. Electronic copies must be in Microsoft Word or Adobe Acrobat format and virus checked prior to submission.

b. The quoters shall be held responsible for the validity of all information supplied in their quote.

c. Please complete and submit, with completed price quote (volume 2), paragraph B.1 Contract

Administration. In addition, all prior solicitation amendments must be acknowledged.

3.1. Volume 1 contains one section, Technical.

A summary of the Technical Volume 1 requirement is listed below. The detailed requirement for the technical volume is listed in section 4.

a. Technical

i. Offeror’s Technical Capability

ii. Offeror’s Qualifications

iii. Offeror’s Personnel Certifications and Technical Experience

3.1.1 Past Performance - The contractor does not need to turn in any information for past performance. CPARS and sam.gov will be reviewed.

3.2. Volume 2 contains, Pricing Information, Contract Administration and solicitation amendments.

A summary of the Price Volume 2 requirement is listed below.

a. Completed Section B.1 Contract Administration

b. Completed Section B.2 Price Schedule

c. Signed/acknowledgment of all amendments

4. Quote Volume Requirements

a. Volume 1 – TECHNICAL

i. Offeror’s Technical Capability

Quoter shall demonstrate its capability to furnish V Logic FM Tracking or equivalent, software, equipment, personnel, installation, training licenses, chargers, cabling, clips, gateways, antennas, mounting mechanism, power cords, and accessories for 120 passive infrared sensors along with sensor batteries for the John L. McClellan Memorial Veterans Hospital 4300 W 7th St., Little

Rock, AR 72205, of the Central Arkansas Veterans Healthcare System (CAVHS). Offeror shall submit with technical quote its technical capability to meet the SOW requirements and this solicitation.

ii. Offeror’s Qualifications

Quoter shall demonstrate that its company is certified to install and provide support or respective

OEM’s equipment. Offerors shall submit a copy of these certifications with their technical quote.

Quoter shall submit copy of its original equipment manufacturer (OEM) authorization with technical quote.

iii. Personnel Certifications an+-d Technical Experience

Technicians

Quoter shall demonstrate that its intended Technicians are certified to install OEM equipment and software. Quoter shall submit copy of its OEM training with technical quote.

The Government will evaluate quotations using the comparative evaluation process outlined in

FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. All factors are equal in the comparative evaluation. Contracting Officer (CO) will conduct an initial review for compliance with

Section E.1(3) Quote Format and Section E.4 Quote Volume Requirements in Section E, Addendum to 52.212-1 Instructions to Offerors and Offerors may be rejected for failure to comply. Under Factor 1 Technical, the quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the SOW/solicitation and based on the information requested in the instructions to offers section of this solicitation.

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications

Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at

52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

“covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds

“does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer

(OEM) or a distributor, if known);

https://www.sam.gov/

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded

“does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered…