_36C25625Q0354__.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25625Q0354

6. SOLICITATION ISSUE DATE

03/05/2025

Stephanie Watts 601-362-4471 03-11-2025

16:00 CST

00256 Department of Veterans Affairs Network Contracting Office 16

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

X 100

X

221330

$30 Million

N/A

X

00586

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 1500 E. Woodrow Wilson Drive Jackson MS 39216-5199

10N16

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Contractor shall provide Water Treatment Services for the G.V. “Sonny” Montgomery VA Medical Center (VAMC).

See section B.2 for more information.

Reference page 47 for Addendum to 52.212-1 Instructions to Offerors for solicitation submission requirements and reference page 56 for 52.212-2 Evaluation-Commercial Items for solicitation award method.

See CONTINUATION Page x X

X 1

Troy Davis

VA-VHA-RPOC-2023-0045

36C25625Q0354

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.8 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (MAY 2022)

C.9 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.11 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 36

C.14 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENTS:

D.1 FINAL INVOICE MEMO

D.2 WATER TREATMENT QASP

D.3 E-VERIFY JOB AID

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: POC Name:_________________ Address: ___________________ Phone: _____________________ Email: ______________________ SAMuei Number: ______________ Tax ID Number: ______________

b. GOVERNMENT: Troy Davis, Contracting Officer Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Phone: 713-770-2659 E-mail: troy.davis@va.gov

Willard Rushing, Contracting Officer Representative Department of Veterans Affairs G.V. Sonny Montgomery VAMC 1500 E. Woodrow Wilson Ave Jackson, MS 39216 Email: Willard.rushing@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] ARO and monthly arrears when applicable

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of Performance of this acquisition. Current Invoicing information is located at http://www.fsc.va.gov/einvoice.asp mailto:troy.davis@va.gov mailto:Willard.rushing@va.gov http://www.fsc.va.gov/einvoice.asp

NOTE: The contractor must submit a signed “Final Invoice Memo” (template located in Section D) along with the final invoice for final payment or within seven (7) calendar days after the period of performance or contract expiration whichever is applicable at that time. The Contractor must send one signed copy to the Contracting Officer or the Contracting Officer’s Representative or the assigned Ordering Officer. Failure to submit a signed “Final Invoice Memo” could result in a negative CPARS entry as a lack of business-like concern for the interest of the customer. Notwithstanding the claim period Stated in FAR 52.233-1, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the contractor agrees to submit any claim related to this contract within 12 months after accrual.

5. SECURE FAX: Please review VA Handbook 6500 that requires the following statement on all fax cover sheets be included:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

6. Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at https://www.va.gov/oig/hotline/ and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.

7. The Contracting Officer will issue a post award orientation letter (in lieu of a conference) for contract orientation purposes in accordance with FAR 42.504.

8. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(End of B.1 Contract Administration Information) https://www.va.gov/oig/hotline/ https://www.acquisition.gov/far/part-42#FAR_42_504

B.2 PRICE/COST SCHEDULE

This is a single award Indefinite Delivery Indefinite Quantity (IDIQ) for the time-period of one (1) twelve (12) month base period and four (4) twelve (12) month ordering periods. The period of performance will be March 14, 2025 through March 13, 2030. Due to unforeseen circumstances, the effective date and projected end date may shift based on the actual execution of award.

Contract Minimum: $1,000.00

Contract Maximum: $750,000.00

The guaranteed minimum award amount for the entire contract is $1,000.00. The guaranteed minimum only applies to the base period of performance under the contract. There are no minimum guaranteed amounts for the ordering periods. The contractor shall receive a delivery order prior to the expiration of the base period of performance with a cumulative value equaling or exceeding the minimum guarantee and will be considered to have received the guaranteed minimum and may not invoice separately for the guaranteed minimum. If the contractor receives a delivery order prior to the expiration of the base period with a cumulative value less than the guaranteed minimum will be issued a guaranteed minimum delivery order and then may invoice under the guaranteed minimum delivery order for the difference between the guaranteed minimum and the cumulative delivery order value at the end of the contract base period. If the contractor does not receive a delivery order during the base period of performance, an order will be issued a guaranteed minimum delivery order of $1,000.00.

NOTE: All quantities are estimates and that the government will only pay for products ordered, received and accepted.

Given the unpredictable nature of providing healthcare to our Veterans, there may be instances when additional supplies and services are needed at a moment’s notice in support of Veteran healthcare needs. Based on previous experience and past procurements of this type of requirement serves as a reasonable basis to implement the combination of contract types whenever needed during the performance of any resultant contract for this requirement.

Therefore, it should be noted to expect that the resultant contract for this requirement may be modified during the life of the contract that will reflect changes in quantity or quality of deliverables which exceed what offerors originally proposed but not the amount of effort and nature of work. Such modifications may require delivery of these supplies and services to other medical facilities within VISN 16.

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 YR __________________ __________________

requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system. This will be a service contract to supply all chemicals and any repairs required for the system.

Contract Period: Base POP Begin: 03-14-2025 POP End: 03-13-2026

1001 1.00 YR __________________ __________________

requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system. This will be a service contract to supply all chemicals and any repairs required for the system.

Contract Period: Option 1 POP Begin: 03-14-2026 POP End: 03-13-2027

2001 1.00 YR __________________ __________________

requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system. This will be a service contract to supply all chemicals and any repairs required for the system.

Contract Period: Option 2 POP Begin: 03-14-2027 POP End: 03-13-2028

3001 1.00 YR __________________ __________________

requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system. This will be a service contract to supply all chemicals and any repairs required for the system.

Contract Period: Option 3 POP Begin: 03-14-2028 POP End: 03-13-2029

4001 1.00 YR __________________ __________________

requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system. This will be a service contract to supply all chemicals and any repairs required for the system.

Contract Period: Option 4 POP Begin: 03-14-2029 POP End: 03-13-2030

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

Scope of Work Water Treatment Service

G.V. “Sonny” Montgomery VA Medical Center (GVSMVAMC) Facility Management Service

1500 E Woodrow Wilson Drive Jackson, MS 39216

1. OBJECTIVE: The G.V. “Sonny” Montgomery VA Medical Center located in Jackson, MS requires the following services for the facility: Water Treatment Service as required by (and in accordance with) Joint Commission Standards, Occupational Safety and Health Administration (OSHA) Standards, FDA, USDA, EPA and other regulations/policies that are applicable.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Scope of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The Department of Veterans Affairs, G.V. “Sonny” Montgomery VA Medical Center, has a requirement to perform monthly water treatment to the cooling tower water system, boiler/heating water system and chill water loop system.

4. SCOPE OF SERVICES: Services needed under this effort (to include required Deliverables) will be executed as noted below:

1. Water Systems Verification (3 Systems)

• Contractor will be responsible for the verification of the water systems being treated.

• Contractor to establish correct initiation points for chemical input feed into water systems.

• Contractor will be responsible for reasonable investigation of possible leaks within systems that would cause the overuse of chemicals.

• Contractor will be responsible for the repairs to any leaks, valves, heat exchangers, hot water heaters, pumps, etc., found during initial verification, within systems through a unilateral modification of contract.

2. Water Treatment (Monthly) (3 Systems)

A. Perform water treatment to cooling tower water system.

• Contractor to provide all necessary chemicals (based on estimated quantities required for proper treatment) thru GSA pricing for the treatment of water entering the cooling tower system.

• Proper water treatment is essential to prevent scale, corrosion, and biological growth within the cooling tower system. Inspect the water treatment equipment, including chemical feeders, filters, and pH control systems. Always maintain a minimum free chlorine residual of 0.2 ppm and a total chlorine of 0.5 ppm. Ensure that the equipment is functioning correctly and adjust chemical dosing rates as needed. Contractor is responsible for supplying and installing all equipment required for the treatment of the water system. Contractor to provide recommendation of location of injection point in system. Location will be approved by COR prior to installation.

• Examine the water piping system for leaks, corrosion, or blockages.

• Contractor shall provide a detailed report of all testing and any deficiencies found during monthly testing of system. Report will be digital in nature and list all findings, adjustments made in treatment, reason for adjustments and any necessary corrections required. Contractor has 7 days to submit report to COR.

• Contractor will be responsible for all chemicals required to make adjustments in treatment of water and repairs to water treatment equipment found during monthly inspection up to $10,000.00 per year of contract. Contractor will provide line-item detail report of all chemicals, repairs and costs associated. Any additional parts, materials, or services over specified amount shall be addressed thru a unilateral modification of contract. Any unused funds from repair allocation shall be de-obligated at end of year of contract.

B. Perform water treatment to boiler/heating water and condensate system.

• Contractor to provide all necessary chemicals (based on estimated quantities required for proper treatment) thru GSA pricing for the treatment of water entering the boiler/heating water system.

• Proper water treatment is essential to prevent scale, corrosion, and biological growth within the boiler/heating water system. Inspect the water treatment equipment, including chemical feeders, filters, and pH control systems. Provide adequate bench testing supplies for on-site daily boiler water testing. Ensure that the equipment is functioning correctly and adjust chemical dosing rates as needed Contractor is responsible for supplying and installing all equipment required for the treatment of the water system. Contractor to provide recommendation of location of injection point in system. Location will be approved by COR prior to installation.

• Examine the water piping system for leaks, corrosion, or blockages.

• Contractor shall provide a detailed report of all deficiencies found during monthly inspection of boiler/heating water system. Report will be digital in nature and list all findings and necessary corrections. Contractor has 7 days to submit report to COR.

• Contractor will be responsible for repairs found during monthly inspection up to $10,000.00 per year of contract. Contractor will provide line-item detail report of all repairs and costs associated. Any additional parts, materials, or services over specified amount shall be addressed thru a unilateral modification of contract. Any unused funds from repair allocation shall be de-obligated at end of year of contract.

• Contractor will be responsible for all chemicals required to adjust the treatment of water and repairs to water treatment equipment found during monthly inspection up to $10,000.00 per year of contract. Contractor will provide line-item detail report of all chemicals, repairs and costs associated. Any additional parts, materials, or services over specified amount shall be addressed thru a unilateral modification of contract. Any unused funds from repair allocation shall be de-obligated at end of year of contract.

C. Perform water treatment to chill water closed loop system.

• Contractor to provide all necessary chemicals (based on estimated quantities required for proper treatment) thru GSA pricing for the treatment of water entering the chilled water loop system.

• Proper water treatment is essential to prevent scale, corrosion, and biological growth within the chilled water loop system. Inspect the water treatment equipment, including chemical feeders, filters, and pH control systems. Ensure that the equipment is functioning correctly and adjust chemical dosing rates as needed. Contractor is responsible for supplying and installing all equipment required for the treatment of the water system. Contractor to provide recommendation of location of injection point in system. Location will be approved by COR prior to installation.

• Examine the water piping system for leaks, corrosion, or blockages.

• Contractor shall provide a detailed report of all deficiencies found during monthly inspection of chilled water closed loop system. Report will be digital in nature and list all findings and necessary corrections. Contractor has 7 days to submit report to COR.

• Contractor will be responsible for repairs found during monthly inspection up to $10,000.00 per year of contract. Contractor will provide line-item detail report of all repairs and costs associated. Any additional parts, materials, or services over specified amount shall be addressed thru a unilateral modification of contract. Any unused funds from repair allocation shall be de-obligated at end of year of contract.

• Contractor will be responsible for all chemicals required to adjust the treatment of water and repairs to water treatment equipment found during monthly inspection up to $10,000.00 per year of contract. Contractor will provide line-item detail report of all chemicals, repairs and costs associated. Any additional parts, materials, or services over specified amount shall be addressed thru a unilateral modification of contract. Any unused funds from repair allocation shall be de-obligated at end of year of contract.

3. Water Treatment Testing (Monthly) (3 Systems)

• Regular water quality testing is crucial to monitor parameters such as pH, conductivity, and total dissolved solids (TDS). Collect water samples and conduct tests using appropriate testing kits or send them to a certified laboratory. Moreover, adjust water treatment parameters based on the results to maintain optimal conditions.

4. Water Treatment Monitoring (3 Systems)

• Contractor will be responsible for supplying and installing all equipment necessary to provide monitoring points within water systems that will be connected to the existing SCADA system.

• Contractor to provide recommendation of locations of points in systems.

Locations will be approved by COR prior to installation.

5. Chemical Storage/Handling/Delivery

• Storage container must have appropriate lining if storing corrosive chemical material.

• Secondary containment volume must be at least 150% of delivered storage container volume.

• Storage tanks must have bottom drain to insure positive, flooded suction for chemical pumping and injection and allow complete emptying of vessel.

• Contractor shall retain ownership of tanks.

• Tanks must be vented and fitted with fume suppression equipment during delivery.

• Chemical transport must comply with DOT requirements for transporting hazardous materials.

• No transport equipment to be stored on site.

• Chemical handlers must be certified in Hazmat compliance, equipped with all proper PPE, and equipped with necessary items to handle spills and unexpected incidents.

5. PLACE AND PERIOD OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216. This project, as encompassed by the final contract when executed, will consist of a (4) 12 month ordering periods of service for the facility. Contract performance will end when the contract is successfully completed.

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m.

Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. All work requiring a hospital shutdown (water/steam) should be approved by the COR and given at least a week for proper scheduling and paperwork. Unless it is as absolute emergency that affects patient care. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur)

Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

7. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE

COMPETENCIES”:

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully accomplish the following: Water Treatment Service. No unqualified individual shall be allowed to perform work, execute services, and to complete deliverables at any time under the contract while active.

8. KEY PERSONNEL

During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Scope of Work and covered by the final contract. This Key Personnel person must have sufficient knowledge to be able to respond to technical questions by the government.

9. DELIVERABLES:

Required Deliverables

DELIVERABLE #1:

ROUTINE REPORTING, DOCUMENTATION, AND SERVICE LOG

Documentation shall be provided following execution of services, performance of work, and completion of deliverables during the active performance periods of the contract. A service log describing the efforts completed under the final contract shall be prepared, maintained, and provided to the government by the contractor on a reoccurring basis so that the government can have proper oversight of project completion as defined by the final contract. Documentation shall include detailed descriptions of the progress made, efforts undertaken, and work/services/deliverables that were successfully completed by the contractor (while at the facility). Reporting requirements under this deliverable also includes (or otherwise encompasses) the reporting standards as previously stated in Section 4 of this Scope of Work.

DELIVERABLE #2:

CHECK IN AND CHECK OUT PROCEDURES

Before beginning any work at any time during the active performance periods of the contract personnel performing services must physically check in with the COR to obtain approval and confirmation of the expected work to be performed and services to be executed. Check out procedures will be the same once work has been completed and services have been executed.

Check in and check out procedures shall include the following: 1). Written documentation of the contractor’s arrival and departure while on site and 2). Written documentation showing the expected work to be performed, approval of such work before such work begins, and confirmation/completion status of the planned work that was scheduled to be performed. Facility personnel and the contractor may modify such procedures if there is mutual agreement among both parties regarding changes to these procedures if implemented.

10. RECORDS MANAGEMENT

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of GVSMVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to GVSMVAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to GVSMVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and GVSMVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone”.

12. Flow-down of requirements to subcontractors:

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

11. OTHER REQUIREMENTS:

11.1 Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

11.2 Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

11.3 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

11.4 Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractor is not authorized payment for future work not performed and/or for work that has not been successfully completed.

Electronic Invoice Submission: Invoices will be electronically submitted to the Kofax/Tungsten Network website at https://www.fsc.va.gov/einvoice.asp.

Kofax/Tungsten Network direct vendor support number is 877-489-6135 for VA contracts. The VA-FSC pays all associated transaction fees for VA orders. During implementation (technical set-up) Kofax/Tungsten Network will confirm your Taxpayer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your certifying official for approval and payment. To successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Kofax/Tungsten Network to the VA-FSC should mirror the current submission of invoice, with the following items required. Clarification of additional requirements should be confirmed with your certifying official (your CO or buyer). Payments will only be made for actual services rendered. Payments shall be made monthly, in arrears. The contractor shall be reimbursed at the capitation rate specified in the schedule of services section. The VA- FSC requires specific information in compliance with the Prompt Pay Act and business requirements. The contractor shall be reimbursed upon receipt of a proper invoice.

Invoices shall contain the following information:

https://www.fsc.va.gov/einvoice.asp

Kofax/Tungsten Network support phone: 1-877-489-6135 Website:

https://www.fsc.va.gov/einvoice.asp Department of Veterans Affairs Financial Service Center phone: 1-877-353- 9791 Email: vafscched@va.gov

Employment Eligibility Verification (E-Verify). The contractor shall enroll in the E-Verify program within 30 calendar days of contract award at http://www.dhs.gov/E-Verify gov/E-Verify. For each employee assigned to the contract, initiate verification within 90 calendar days after date of enrollment or within 30 calendar days of the employee’s assignment to the contract, whichever date is later. If the contractor is enrolled as a Federal Contractor in E-Verify at time of contract award, the contractor shall use E- Verify to initiate verification of employment eligibility of all new employees.

The contractor shall log into the E-Verify program at least every three months after contract award to maintain employment eligibility of all employees.

See E-verify Job Aid attached at section D3.

Service Contract Reporting. The contractor shall report the contract number and order number, the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous

Final Invoicing Instructions: It is your firm’s responsibility to submit a completed and signed Final Invoice Memo (template is located in section D) in accordance with the terms and conditions of this contract. The Final Invoice Memo must be signed and attached to your firm’s submission of the final invoice for final payment or within seven

(7) calendar days after the period of performance or contract expiration. If the Contracting Officer or designated representative does not receive a signed copy of the Final Invoice Memo with your firm’s final invoice for final payment and/or if the Government does not hear from your firm via e-mail after seven (7) calendar days, after the period of performance or contract expiration, the Government will accept that there is adequate evidence that all supplies and services have been delivered and accepted, all invoices have been paid, and that there are no outstanding invoices or issues concerning this contract;

thus, the Government will continue with a unilateral de-obligation of any remaining funds and issue the signed modification to all parties. Further, failure to submit a signed Final Invoice Memo could result in a negative CPARS entry as a lack of business-like concern for the interest of the customer—which in this case is the VAMC. Notwithstanding the claim period Stated in FAR 52.233-1, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the contractor agrees to submit any claim related to this contract within 12 months after accrual.

https://www.fsc.va.gov/einvoice.asp mailto:vafscched@va.gov http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Government fiscal year, and data reported by subcontractors (if applicable) at www.sam.gov See section 3.10 of the SAM User Guide attached at section D2.

13. REQUIRED REPORTING AND REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed the simplified acquisition threshold (SAT) as defined in FAR 2.101 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed the SAT is required to register with CPARS database at the following web address: https://www.cpars.gov/. Help in registering can be obtained by contacting customer support desk @ DSN: 684-1690 or COMM: 207-438-1690.

Registration should occur no later than thirty calendar days after contract award and shall be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one year, the CO will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty calendar days to submit any comments and re-assign the report to the VA CO.

Failure to have a current registration with the CPARS database, or to re-assign the report to the VA CO within those thirty calendar days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.cpars.gov/

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted.