SOW - UPS Annual PM.docx

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J059--UPS Annual Preventative Maintenance (VA-20-00084443)
Solicitation number
36C25620Q1044
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This solicitation is for preventative maintenance services for UPS equipment at the Southeast Louisiana Veterans Health Care System in New Orleans, Louisiana. The solicitation requests quotes for annual preventative maintenance of three EPS 7000/8000 UPS units, including replacement of batteries that have reached end of service life. Quotes are due by 12:00 p.m. Central Standard Time on August 18, 2020 and shall be submitted electronically to ashley.haslauer@va.gov. All work must be coordinated with and approved by VA Engineering personnel and is to be completed within 30 days of award. This is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses and the NAICS code is 238210.

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36C25620Q1044 0004_1.docx DOCX document
SOW - UPS Repair.docx DOCX document
Site Visit Photos.pdf PDF
36C25620Q1044 0003_1.docx DOCX document
36C25620Q1044 0002_1.docx DOCX document
36C25620Q1044 0001.docx DOCX document
36C25620Q1044.docx DOCX document
Wage Determination 2015-5190.pdf PDF
36C25620Q1044_1.docx DOCX document

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Statement of Work EPS 7000/8000 UPS Annual Preventative Maintenance Southeast Louisiana Veterans Health Care System New Orleans, LA 7/28/20

1.BACKGROUND
1.1The EPS 7000/8000 UPS is considered critical equipment at the Southeast Louisiana Veterans Health Care System (SLVHCS). It has been determined that the batteries for the unit have reached their service limit and will need to be changed. The EPS 7000/8000 UPS services the Main Computer Room’s backup power and will need to be repaired as soon as possible to avoid campus outage during any future power outages.
2.SCOPE
2.1 The vendor shall provide all labor, materials, hardware, maintenance, backup and recovery, and support necessary to perform the Annual Preventative Maintenance on the EPS 7500/44,66 UPS. All materials and services provided shall be in accordance with the OEM specifications and guidelines.

2.2 The UPS nameplates reads as follows:

MODEL #- 72-130116-44 E7TUPS400#3940626 EPS-7500/44,66
SERIAL #- U21218001053 TECH LEVEL 02 DATE CODE 15/12

UPS INPUT- 480VAC, 3PH, 3W+G, 60Hz, 688A

UPS OUTPUT- 480VAC, 3PH, 4W+G, 60Hz, 481A, 400kVA
BYPASS INPUT- 480VAC, 3PH, 4W+G, 60Hz, 481A
BATTERY- INPUT VOLTAGE 390-480 VDC BATTERY CURRENT 1195ADC AT 390 VDC
USE LEAD ACID TYPE BATTERIES ONLY, 240 CELLS PER STRING
WEIGHT- UPS=6900LBS/3130KG
MODEL #- 72-130116-44 E7UPS500#3940622 EPS-7500/44,66
SERIAL #- U21338001267 TECH LEVEL 02 DATE CODE 15/11
UPS INPUT- 480VAC, 3PH, 3W+G, 60Hz, 840A
UPS OUTPUT- 480VAC, 3PH, 4W+G, 60Hz, 601A, 500kVA
BYPASS INPUT- 480VAC, 3PH, 4W+G, 60Hz, 601A
BATTERY- INPUT VOLTAGE 390-480VDC BATTERY CURRENT 1195ADC AT 390VDC
USE LEAD ACID TYPE BATTERIES ONLY, 240 CELLS PER STRING
WEIGHT- UPS=6900LBS/3130KG
MODEL #- 72-130116-44 E7UPS500#394622 EPS-7500/44,66
SERIAL #- U21421000242 TECH LEVEL 02 DATE CODE 15/11
UPS INPUT- 480VAC, 3PH, 3W+G, 60Hz, 840A
UPS OUTPUT- 480VAC, 3PH, 4W+G, 60Hz, 601A, 500Kva
BYPASS INPUT- 480VAC, 3PH, 4W+G, 60Hz, 601A
BATTERY- INPUT VOLTAGE 390-480VDC BATTERY CURRENT 1195ADC AT 390VDC
USE LEAD ACID TYPE BATTERIES ONLY, 240 CELLS PER STRING
WEIGHT- UPS=6900LBS/3130KG

2.2 The contractor should be an APC Partner or affiliate of Schneider Electric as this is a Schneider Electric unit.

2.3 A walk through of the space can be performed, as needed, before commencement of the project.

2.4 The Contractor shall conduct a joint inspection with the COR during the visit. As part of the commissioning process, the contractor shall demonstrate full operability of the UPS as part of this contract. Full operability shall entail demonstration of use and control and calibration at minimum. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

2.5 The anticipated Period of Performance shall be 30 days after contract award.

2.6 Place of performance: 5G102 Mechanical Space, Southeast Louisiana Veterans Health Care System (SLVHCS), 2400 Canal Street, New Orleans, LA, 70119

2.7 All work shall be approved prior to commencement by the COR or an authorized VA designee.

2.8 Work shall not be considered complete until accepted by the COR or an authorized VA designee.

2.9 All work shall be coordinated through an authorized VA designee. Access to VA space must be coordinated and approved by VA Engineering personnel (or designee) prior to the beginning any work that is to be performed.

2.10 All work shall be coordinated through an authorized VA designee. Access to VA space must be coordinated and approved by VA Engineering personnel (or designee) prior to the beginning any work that is to be performed.

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