36C25618R0174-0001004.pdf

564-18-150 Upgrades to VHSO Flag Avenue Exterior IDIQ - Fayetteville VAMC - RFI Questions & Answers

RFI 1. Will the location of the approx. 101 flag poles go back at the same location as they are now?

Response: No, the new flag pole bases must be installed in accordance with attached Drawing

Number S1, Sheet 1 of 1, Drawing Title “Site Layout”, Date 7/5/2018.

RFI 2. Is there a lighting requirement for the 6 new lights to meet a minimum amount of light on the flags?

Response: The SOW, Section 3, part c Lighting Upgrades, subsection 5 is superseded by the following: “Contractor must remove and properly dispose of three existing flood lights. The

Contractor must furnish and install three (3) new GE EFH1 LED flood lights (flood lights) or equal, including but not limited to GE’s mounting kit for attachment to Unistrut frame to replace the three (3) existing flood lights for illumination of the permanent flag. The new flood lights must meet or exceed the existing flood lights performance (lumens and beam spread) and match existing voltage and phase. The three (3) new flood lights and their components new flood must be installed in accordance with the manufacturer’s installation instructions.”

Add SOW, Section 3, part c Lighting Upgrades, Subsection 7 “Contractor must furnish and install a Solar Disk Topper Flag Light Model Number SDFL-32 (Solar Disk Light) or equal for all new furnished Flagpoles, except the permanent flag pole. Solar Disk Light characteristics must consist of, but not be limited to a minimum brightness of 120 Lumen, 4,400mAh rechargeable battery, a run time of 10-12 hours, a minimum lifespan of 40,000 hours, and a one (1) year manufacturer warranty.”

Add SOW, Section 3, part f. “Contractor must remove and properly dispose of existing side walk from road to around main flag pole. Contractor must furnish and install a new side walk that is in accordance with attached Drawing Number S1, Sheet 1 of 1, Drawing Title “Site Layout”, Date

7/5/2018 and must be a minimum of four (4) inches deep.”

RFI 3. Is there a make and model that the VA would like to see for the six new lights?

Response: See response to RFI 2.

RFI 4. The existing breaker are from the Helipad. Will there need to be an additional breaker added for the 6 new lights?

Response: The six new lights are not required; therefore, no additional breaker will be needed.

See response to RFI 2.

RFI 5. Note 5 on sheet E-2 states – Stub existing conduit and wiring up through new pad. Is there existing conduit and wiring at the locations of the 6 new lights?

Response: Note 5 is superseded by, “Stub new conduit and wiring up through new pad.”

RFI 6. Do all the conduits to the lights need to be ran independently to the control box B/E2 or can the conduit be run from light to light on each side of the walk way?

Response: Contractor must furnish and install conduits including, but not limited to conductors from control box to flood lights.

RFI 7. Who is the engineer of record for the Upgrade to VHSO Flag Avenue?

Response: There is no Engineer of record. The authority having jurisdiction is the VA.

RFI 8. Is there an order of importance related to the trades in the selection process? (Example is

Electrical experience more important than concrete masonry)

Response: There is no order of importance related to the trades in the selection process.

RFI 9. What is the VA’s mandatory timeline (maximum time in days) for responding back to the

Contractor on submittals provided to the VA?

Response: VA must respond to Contractor submittals in accordance with the specification.

See section: 1.7 “Project Schedule Requirements” and 1.10 “VA Review of Submittals and RFIs”.

RFI 10. Is the Contractor responsible to provide an on-site Site Safety and Health Officer for each task order?

Response: Yes.

RFI 11. Can the Site Safety and Health Officer and the Site Superintendent be the same person?

Response: Yes.

RFI 12. Is the Site Safety and Health Officer required to be on site when any work is being performed?

Response: Yes.

RFI 13. Is TB skin test required for each employee of the Contractor if they work on site?

Response: Contractor employees must have TB test if entering buildings serving patients.

RFI 14. Is TB skin test required for each subcontractor employee if they work on site?

Response: See response to RFI 13.

RFI 15. Is the Contractor required to participate in weekly safety inspections with the VA Industrial

Hygienist or VA Safety POC?

Response: The Contractor is not required to attend VA safety inspections.

RFI 16. If the Contractor is required to attend weekly safety inspections, will the Contractor receive copies of the safety inspection reports?

Response: Please see Response to RFI 15. The COR will provide a written copy of any VA safety violations.

RFI 17. On page 10 of the solicitation, in the proposal instructions, it states that Attachment H, Contractor Verification Form Construction Safety, should be included in the proposal. However, no attachment H was provided. Please provide.

Response: See attachment H added.

RFI 18. Are attachments 2-7 to be filled out and included in the proposal? If so, are there specific sections in which they should be included?

Response: Attachments can be included with Technical Proposals. See pg13, para IV

“Past Performance” for additional information or can be submitted earlier. (Past performance must arrive on or before bid closing).

RFI 19. Are we to use Exhibit B – Past and Present Performance Questionnaire or Attachment 4 – Past

Performance Evaluation Questionnaire?

Response: Submit Exhibit B to Contracting Officer. Attachment 4 can be excluded from this process.

RFI 20. What is the desired bonding capacity for the selected contractor and what documentation do you require for the proposal?

Response: See section 2.5 “Bid Guarantee” pg. 16 and pg.8 “Instructions, Conditions and

Other Statements to Bidders/Offerors for proposal submission”.

RFI 21. May the Project Superintendent perform labor on task orders under their purview?

Response: No, the Contractor’s site Supervision must work in accordance with, but not limited to the SOLICITATION, OFFER, And AWARD, SOW, SPECIFICATIONS, and DRAWINGS.

RFI 22. It was stated in the pre-proposal conference that a Project Superintendent is allowed to be responsible for more than one project, however, SOW para. 9.3(a) states that the contractor must provide 1 Superintendent per project. Please clarify.

Response: If the Contractor has multiple projects with concurrent site work activity, then the

Contractor must furnish one Project Superintendent for each project.

RFI 23. It was stated in the pre-proposal conference that the same contractor employee could perform as Project Manager, Project Superintendent and Quality Control Manager, however, this is contradictory to the SOW. SOW para. 9.3(b) states that the QCM must be someone other than the CPM or CPS. SOW para. 9.9(b) states that two full-time persons are required by Section H, "CONTRACTOR QUALITY CONTROL SYSTEM". SOW para. 9.9(c) states at no time throughout this contract must the superintendent serve as both a QC and superintendent. Please clarify which functions, if any, may be performed by the same person.

Response: Contractor must furnish Project Manager, Project Superintendent and Quality

Control Manager in accordance with SOLICITATION, OFFER, And AWARD, SPECIFICATIONS, and

DRAWINGS.

RFI 24. What is the spec for the concrete on the seed project?

Response: See Specifications 03 30 53 (Short Form) Cast-In-Place Concrete for the concrete on the seed project.