36C25525Q0408_Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C255-25-AP-2236 INTRAORAL HANDHELD DENTAL XRAY SCANNERS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25525Q0408

RESPONSE DATE/TIME/ZONE 06-17-2025 11AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6520

NAICS CODE* 339114

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Leavenworth and Topeka VAMCS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this

RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339114. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.).

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your SAM UEI number.

Responses to this notice shall be submitted via email to Cory Rosene at cory.rosene@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following;

Statement of Requirement

General Description

The Topeka and Leavenworth VAMCs are in need of Intraoral Handheld Dental Xray units and accompanying start kits.

Deliverables

Leavenworth VAMC Line Item Description QTY 0001 Handheld Intraoral Dental X-Ray System 2

0002 Sensor Start Kit 3.0 6ft USB 5 Topeka VAMC Line Item Description QTY 0003 Handheld Intraoral Dental X-Ray System 2

0004 Sensor Start Kit 3.0 6ft USB 3

Minimum Technical Characteristics

• Unit must meet Kansas Department of Health and Environment (KDHE) requirement for Handheld X-ray units o See attached KANSAS INFORMATION NOTICE: 2019-01

• Battery 21.6 VDC Lithium Ion

• Battery life per charge 12hrs

• Exposures per charge 100

• Exposure time range 0.02 – 1.00 Seconds

• Focal Spot 0.4 mm

• X-ray field 60 mm

• Maximum duty cycle 1:60

• Total weight 6.0 lbs. (27kg)

• Touch Pad interface to ALARA with variable dose selection for individual patient needs

• Portable and cordless

• One-year comprehensive warranty mailto:cory.rosene@va.gov

Information Notice 19-06 Handheld Dental X-ray Units (revision from 13-03).pdf, ADA Reviewed 11/08/2021

KANSAS INFORMATION NOTICE: 2019-01 (revised from 2013-03)

Handheld X-ray Units

ADDRESSEES

All Kansas Medical, Dental, and Veterinarian X-Ray Registrants

PURPOSE

To notify Kansas X-ray Registrants the use of handheld X-ray units is not allowed under the regulations without a waiver from the Kansas Department of Health and Environment, Bureau of Community Health System’s Radiation Control Section.

DESCRIPTION OF CIRCUMSTANCES

Kansas Radiation Protection Regulation #28-35-135(t) ‘‘Portable X-ray equipment’’ means X-ray equipment designed to be hand-carried.

Kansas Radiation Protection Regulation #28-35-244a(i) Tube stands for portable X-ray systems. A tube stand or other mechanical support shall be used for portable X-ray systems, so that the X-ray tube housing assembly does not need to be handheld during exposures.

Kansas Radiation Protection Regulation #28-35-247a(h) (2) The tube housing and the position indication device (PID) shall not be handheld during an exposure.

Kansas Radiation Protection Regulation #28-35-242 (a) Waiver of requirements. Compliance with the specific requirements of these regulations relative to an existing machine or installation may be waived by the secretary if the registrant provides an alternative to the requirement that provides radiation protection equal to that prescribed in part 4 of these regulations.

DISCUSSION

KDHE is aware there are several handheld dental X-ray units on the market. These are the four (4) handheld dental X-ray units that have requested and been granted a waiver to be sold and used in Kansas:

• KaVo Nomad Pro

• KaVo Nomad Pro 2

• Digital Doc, LLC XTG MiniX-S

• Maxray Cocoon

If the purchase of a handheld dental X-ray unit is being considered by your facility, please contact our office at (785) 296-1560 to determine if the device is in compliance with our regulations and obtain information on the process to obtain a Kansas waiver for use of these units in your facility.

• Kansas Radiation Protection Regulations may be found on the Right-to-Know-Regulations & Reporting page.

https://www.kdhe.ks.gov/1129/Right-to-Know-Regulations-Reporting https://www.kdhe.ks.gov/1129/Right-to-Know-Regulations-Reporting

Information Notice 19-06 Handheld Dental X-ray Units (revision from 13-03).pdf, ADA Reviewed 11/08/2021

• The Kansas Radiation Protection Regulations – Request for Handheld X-ray Waiver may be found on the website at RH-92-Request-for-Hand-Held-X-Ray-Waiver (PDF)

Any entity who wishes to sell handheld X-ray units in Kansas (i.e., manufacturer/vendor) must apply for and be granted a waiver. Each separate entity must have their own waiver.

Each individual X-ray facility wishing to possess and use a handheld X-ray unit must apply for their own waiver and be approved by KDHE before the unit is used to image patients.

This information notice does not require any specific action or written response. If you have any questions about the information in this notice, please do not hesitate to contact this office at (785) 296-1560 or kdhe.xray@ks.gov.

mailto:kdhe.xray@ks.gov