36C25523Q0602 - RFQ Surveillance System - Wichita VAMC.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-23-3-4736-0043

36C25523Q0602 07-19-2023

Robert Bleichner 913-758-9920 08-21-2023

12:00 CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

561621

$25 Million

Net 30 N/A

X

Department of Veterans Affairs Robert J Dole VA Medical Center 5500 E. Kellogg Avenue Wichita KS 67218-1607

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Security System design and installation - Wichita VAMC In Accordance with the Statemetn of Work (SOW)

******** See Section B for details ********

WD 2015-5341, Rev 23 applies - See Section D for Details

This will result in a Firm-Fixed Price contract with an estimated POP of one year to complete.

Site visit is scheduled for July 26, 2023 from 10:00am to 12:00pm CDT at the Wichita VAMC. Contact Robert Bleichner at robert.bleichner@va.gov if you plan to attend.

See CONTINUATION Page

X

Jessica D. Barton

36C25523Q0602

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1. CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4. STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.3 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATIONS INCORPORATED BY REFERENCE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

E.4 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (OCT 2020)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1. CONTRACT ADMINISTRATION DATA

(Continuation from Optional Form 347 blocks 17 and 21)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NAME: ___________________________________

UEI #: __________________________________

ADDRESS: ________________________________

City/State/Zip: _____________________________

POC: _____________________________________

CONTACT INFO: __________________________

b. GOVERNMENT: Contracting Officer 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth, Kansas 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer – System for Award Management

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion of job and submittal of proper invoice.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Financial Services Center http://www.fsc.va.gov/einvoice.as Austin, TX 78772

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Amendment NO Date:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y UNIT UNIT PRICE AMOUNT

0001 1.00 EA _____________

HANWHA Cameras or Equal - Perimeter/Exterior cameras;

including installation mounts, adaptors, and connectors. Cameras shall be provided in accordance with the Statement of Work for each location specified. Or equal items must be submitted with sufficient documentation to show they meet the intent of the Statement of Work as well as section 889 compliance.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0002 2.00 EA _____________

NETWORK VIDEO RECORDERS - shall be provided in accordance with the Statement of Work. Or equal items must be submitted with sufficient documentation to show they meet the intent of the Statement of Work as well as section 889 compliance.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0003 1.00 EA _____________

Annual Victor SSA Licensing Contract Period: Base POP Begin: 09-30-2023

POP End: 09-29-2024

0004 1.00 EA _____________

Monitoring Station (for CCTV and PACS systems) - shall be provided in accordance with the Statement of Work. Or equal items must be submitted with sufficient documentation to show they meet the intent of the Statement of Work as well as section 889 compliance.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0005 1.00 EA _____________

Project management, Design, labor, installation, warranty and support services to complete the requirements of the Statement of Work.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0006 1.00 EA _____________

CCURE and Victor VideoEdge Upgrades - shall be provided in accordance with the Statement of Work.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0007 20.00 EA _____________

New, Brand Name CCURE Panels IAW the Statement of Work.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0008 140.00 EA _____________

Smart Card Readers - shall be provided in accordance with the Statement of Work. Or equal items must be submitted with sufficient documentation to show they meet the intent of the Statement of Work as well as section 889 compliance.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0009 1.00 EA _____________

Two (2) Sentry PODS Solar Chariot Trailers IAW Statement of Work Supplemental Instructions. Trailers shall be provided for the duration of the project. Contractor shall propose a completion date for the entire project with their quote.

Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

GRAND TOTAL _____________

B.3 DELIVERY SCHEDULE

ITEM NUMBER

QUANTIT

Y

DELIVERY

DATE

0001 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

1.00

0002 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

2.00

0003 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

1.00

0004 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

1.00

0005 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

1.00

USA

0006 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

1.00

0007 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

20.00

0008 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

140.00

0009 SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218

USA

1.00

B.4. STATEMENT OF WORK (SOW)

STATEMENT OF WORK

SECURITY SYSTEM UPGRADES

OVERVIEW OF WORK

The Statement of Work (SOW) for this service is to provide a “turn-key solution” that includes but is not limited to the design and installation of a new closed circuit Security Surveillance Television, SSTV system and upgrading Advantor panels to CCURE at the Robert J Dole VA Medical Center, (RJDVAMC). The work shall include the Design, Supply/Purchase, Installation, Implementation, Commissioning, Training, and user’s and Operation and Maintenance manuals. Provide the services and support necessary to provide a complete Integrated Video Surveillance System for RJDVAMC. Work also includes all related work at controlling office and all applicable locations. Provide all necessary cabling / wiring / sockets / conduit and allied infrastructure conforming to respective industry quality standards. Provide a 36-month warranty for all hardware, software, and materials installed under this contract. The Contractor replacing/upgrading the existing SSTV system shall be the Single Point of responsibility for the end user/client, VA officials, for the entire period of 36 months of warranty.

Contractor shall comply with VA design guides and manuals including, but not limited to Physical Security & Resilience Design Manual, PSRDM, dated Oct 1, 2020, Electrical design manual Dec 2019, National Defense Authorization Act (NDAA), Presidential Directives, Veterans Affairs Security Team

(VAST), VA Handbook 0730, Telecommunications and Special Telecommunications Systems Design manual Feb 2016, Infrastructure Standard for Telecommunication Spaces Version 3.1 July 2021, and applicable International Building Codes, Unified Facilities Criteria, Underwriters Laboratories, and National Fire Protection Association regulations.

PART I: Supply and Installation of the Closed-Circuit SSTV System:

1. The intent of the Statement of work is to cover the turn-key responsibility for (1) Site survey, selection of equipment and system engineering for design, supply, installation, integration and commissioning of a complete CCTV based security surveillance system and various sub systems as required to complete the system in all respects (2) The equipment and services shall be fully in compliance with the requirements (3) documentation of all IP addresses for all cameras, servers and panels (4) programming and setup of all analytics and facial recognition software (5) A complete bill of materials, drawings, technical data, information, technical literature for operation and maintenance and other details required to fully establish the capability and performance of the equipment installed under this contract (6) Provide a 36 month warranty for all equipment installed in this project.

2. Another intent of this project is to store the video data/recordings on the cloud via the VA Network. Contractor shall set the system up to save the data to the cloud.

3. Supply, install, commission, and provide a warranty & related support services for hardware and upgrade/update/enhancements for system software, as detailed in this SOW. This includes the updating of related software, firmware, licenses, and engineering changes for a period of 36 months from the date of acceptance for all supplied items at RJDVAMC site including additional material/hardware/software /firmware/ and services as may be required to be supplied without any additional cost.

4. Upgrades to Software and/or firmware / licenses / enhancements / engineering changes applicable to the hardware and software supplied shall be provided and upgraded for the entire 36-month warranty period within a period of one month from the date of release.

5. Provide detailed design drawings for the desired SSTV system signed and sealed by a licensed security specialist/engineer. Design shall incorporate drawings and specifications showing locations and types of cameras and equipment quoted in the installation. Provide 50%, 90%, and 100% design submittals for approval prior to installation. The Design shall include all supporting material to meet the requirements to ensure a complete and usable product after installation that complies with all applicable codes, regulations, and design guides. In that context, this project is a ‘turn‐key’ contract which includes design and installation.

6. Provide design drawings and shop drawings for approval to the VA for all hardware, equipment, software, cabling runs with locations shown for VA approval.

7. The System Integrator/Designer will need to provide a detailed implementation plan including the architecture diagram, strategy, approach, and delivery of materials, specific issues, and their resolutions. Detailed implementation and post‐implementation processes and procedures shall be provided.

8. Provide services for configuring and installing the hardware, deploying, and installing the system hardware/software, as well as testing and integration of various hardware and software into the existing systems. For a period of 3 years from the date of acceptance of all installed equipment and supplied items, provide a full replacement warranty on all items installed under this contract to include on-site labor to replace the item.

9. Collaborate, coordinate, and deploy manpower to complete the entire project and setup and commission the installation of the SSTV System and various other components installed in this contract.

10. Provide on‐site warranty support as stated in the Statement of Work of all the supplied items provided in this contract. Onsite warranty support, when required, shall be on site within a period of four hours, and shall be an OEM certified support technician. Documentation shall be provided to Maintenance and Repair Representative with the VA for verification before warranty or service work is performed.

11. Ensure seamless integration of hardware & software. Provide a third-party commissioning agent to certify installation and operation. Provide applications and licenses with the material/services as outline in the minimum OEM technical specifications, and as applicable and required for a complete turn-key solution without any additional cost incurrence.

12. Provide all cabling and installation that is compliant with EHRM guidelines and specifications for

CAT 6E.

13. The installation must be done directly by OEM or through their authorized representative/system integrator. The overall responsibility of the system lies with OEM. Note that all quoted products must include a 36-month Hardware and a 36-month Software warranty provided by the OEM. This warranty shall include on-site replacement/repair of failed equipment/software by a certified OEM technician.

14. Submit the detailed BOM (Bill of Material) along with the internal part numbers for all quoted products inclusive of all licenses.

15. Submit the OEM compliance letter/certification showing line by line compliance with the current design guidelines and standards.

16. Contractor/Installer must have current ICAM (CSEIP) certifications

17. Contractor/Installer must have Existing VA Zero Account or be able to obtain prior to starting work.

18. Contractor/Installer must have existing Personal Identification Verification, PIV, credentials with any Government Agency or be able to obtain prior to starting work

19. Provide all licenses to include cameras, workstations, camera facial recognition, server / NVR (Network Video Receiver), and any other licenses required to run and utilize the system according to the specifications and drawings.

20. Contract includes converting the sixty-nine (69) existing cameras and eleven (11) existing CCURE access control panels over to VA supplied IP addresses in-order to put all access control and cameras onto the VA network.

21. Contract includes replacing twenty-seven (27) existing Advantor access control panels with nineteen (19) new CCURE access control panels. The new CCURE access control panels shall connect to VA supplied addresses in-order to put all access control and cameras onto the VA network.

22. Contract includes installing ninety-nine (99) new security cameras and one hundred and forty

(140) proximity readers at specified locations across the RJDVAMC campus.

23. Provide two trailer mounted exterior solar powered cameras as specified in the attached supplemental instruction below. The trailers shall be either purchased out right or yearly rental.

Provide pricing for both situations that the VA can determine the preferred method of procurement. The trailers shall be installed as soon as possible after contract award.

24. Refer to the attached Supplemental Instructions below for additional information and requirements.

PART II: Overview of the Close Circuit SSTV System

1. The envisaged CCTV Integrated Video Surveillance system shall be IP based & Open Network Video Information Forum, ONVIF, System with distributed architecture having a control room at the RJDVAMC Police station. Fixed Day and Night Surveillance Cameras shall be used at all exterior locations. All the cameras shall be capable to record all the activities even in very low light.

2. The system shall allow RJDVAMC officials to locally, remotely, and centrally monitor its facilities from a remote location on a computer or a laptop.

3. The system, using analytics and facial recognition software, shall capture, store, and analyze digital Video images with audio to enable central monitoring, increase operational efficiency, reduce liability, minimize risk, and secure people & property. The system must store video for 90 days as required by current VA policies, design guides and manuals as specified. The video shall be capable of capturing and exporting data for evidence purposes. The system and hardware shall be Victor AI analytics compatible.

4. The digital conversion shall ensure secure and ready video access from licensed work or user stations only.

5. The system shall be provided with weatherproof IP Fixed Camera, lens, housing & mounting hardware to capture video and can be viewed & controlled through the Video Management Software, recorded, and stored as stated in the contract documents.

6. The Network Video Receiver, NVR, shall record all cameras (motion or manually activated) and shall have adequate storage for a period of at least 90 days (but can “export” data for evidence purposes). System Integrator shall provide the exact storage calculation needed for this storage so the VA can secure the appropriate Cloud Storage space. System must be capable of expansion and be able to be integrated into future projects and activation of future additional square footage.

7. Design, Installation, testing and commissioning of the system shall be performed by appropriate skilled labor and must be certified by Software House to maintain warranty period of service.

Software House is the existing security system for the RJDVAMC, so all hardware and software must be compatible with this system.

8. Design Drawings, Specifications, Documents, Cable/wiring labeling, Panel Labeling, Factory Acceptance Test Procedures, Site Acceptance Test & Final Acceptance Testing and Commissioning Procedures shall obtain approval and acceptance from the RJDVAMC Contracting Officer’s Representative and Contracting Officer prior to proceeding with the work.

9. On completion of the work and before issue of certificate of completion, the Contractor shall provide as-built documents, commissioning report, operations and maintenance manuals, operating instructions, software, software keys/passwords, and all applicable training to RJDVAMC 's maintenance and repair personnel in all aspects of system design, theory of operation of equipment, functional details, trouble shooting and familiarization with systems.

10. The Contractor shall be responsible for providing all materials, equipment, installation / maintenance tools and services, specified or otherwise, which are required to fulfill the intent of ensuring operation, maintainability, and reliability of all materials covered under these specifications. Both the work and materials shall be in-compliance with all applicable statutory regulations, guidelines, and safety requirements.

11. The contractor shall be responsible for routing power to new devices and locations that currently do not have adequate power. Coordinate with RJDVAMC Contracting Officer’s Representative, COR, and electrical department for tie in locations and power outages necessary to connect new power wiring to existing panels.

12. 2Applications of the quoted system shall include tracking movements/verification and recognition, through high quality images, of persons and objects including vehicles. The recordings of the scene shall be helpful in case of enquiries in establishing the truth.

13. Software shall be able to identify trigger events & pop up “Real Time” videos of trigger events of any Video Analytic Alarm/Facial recognition alarm at the appropriate end user stations. The software shall be able to record all the cameras with time stamping. The VMS shall be compatible and fully integrated with the current CCURE security badge access system, Software House, and Victor.

14. 4The contractor shall hire a third-party commissioning agent certified by the OEM to conduct a thorough analysis, verification, and testing of all components installed under this contract to ensure proper operation and function. The commissioning agent shall provide the RJDVAMC a detailed Commissioning Report.

15. The Contractor shall submit drawings and data requirements to the RJDVAMC maintenance and repair staff and shall include at a minimum but are not limited to:

Technical Architecture and Layout of submitted System in the RJDVAMC

Projected cable routes

Complete Bill of Materials (BOM

Complete Set of Data Sheets on quoted Equipment

Complete spreadsheet of all IP addresses used within the system

Complete spreadsheet of all assigned and unassigned licenses

Complete Material Specification

Video Management and Software specification

Test Records and Commissioning Report Documents.

Diagrams and Wiring connections

Operation and Maintenance Manuals

As Built Drawings

Warranty Certification

The RJDVAMC and its representative(s) shall have the right to observer inspection and testing of each component at all stages of installation and commissioning of the system. The inspection and testing shall include but not be limited to raw materials, components, subassemblies, prototypes, produced units, guaranteed performance specifications, etc. For factory level field inspection and testing, contractor shall arrange for all personnel and testing equipment required (quality assurance personnel, space, and test gear, etc.) for successfully carrying out the testing and certification. During site acceptance tests, the performance of each piece equipment in relation to the entire system shall be measured and documented.

Any failure of equipment or equipment switchover shall be documented. Any defective equipment shall be replaced accordingly. A list of all equipment, spares/ components etc. shall be provided. If during the commissioning or site acceptance testing, any defect noticed in the system shall be rectified and equipment replaced to the satisfaction of RJDVAMC at no extra cost. It shall be explicitly understood that under no circumstances will any approval/request by the RJDVAMC Maintenance & Electronics Shop representative relieve the Contractor of his responsibility for material, design, quality assurance and the guaranteed performance of the system and its constituents. Only the VA Contracting Officer has the authority to change the Statement of Work.

Part III: Helpdesk Services For 36 Month Warranty Period

1. Provide a 24 hour, 7 days per week Help Desk solution that enables end users to log their complaints or requests and tracks the issues until resolution for the entire 36-month warranty period.

2. Provide a centralized helpdesk to log complaints of the users and issue the log ticket number and communicate the corrective measure. Contractor shall provide customer support interface with E‐Mail, online, telephone and when required for resolution, onsite support.

Part IV 36 Month Warranty of System and Hardware

Provide 36-month warranty to include on‐site replacement/repair of defective hardware, software, and equipment.

Part V: Service Call Log

Maintain a Service call register and submit the call log monthly to RJDVAMC as per the format specified by the RJDVAMC

Part VI: Training and Documentation

Provide complete technical documentation of hardware, related software, operating systems, operating systems configurations, and customizations along with necessary diagrams. Provide project and design documentation. The documents shall include but not limited to:

1. Factory/ Site test certificates of various equipment supplied.

2. Original Manufacturers manuals and system schematics and warranty cards.

3. Installation certificates of all equipment, descriptions of configuration profile as executed for different equipment.

4. Troubleshooting chart for all equipment, Standard OEM checklist for installation and maintenance.

5. Training: System Integrator shall provide training for minimum three 8-hour days on installation, configuration, commissioning, monitoring, and troubleshooting of all equipment installed under this contract. Training shall include, but not be limited to NVR, cameras, access control system, storage, backup system, mobile access, report generation, and associated software to RJDVAMC staff. The detailed contents, coverage and methodology for training will be decided mutually by the installer and RJDVAMC.

a) Provide adequate training course material for each trainee

b) Training shall be provided through OEM certified professionals & or system manufacturer only. The training shall be conducted within 30 days from the date of installation and acceptance.

GOVERNMENT PROVIDED SERVICES:

1. RJDVAMC will provide earthing pits/grounding points in the data closets where control panels are to be located for all electronic hardware pertaining to all equipment installed in this contract.

Contractor shall connect grounds to the equipment and confirm adequate grounding is provided.

2. VA OIT will provide all necessary LANs, data storage, and a virtual server. They will need to coordinate with the Contractor to transfer all physical servers to virtual servers and provide a list of approved IP addresses for all LAN’s. Provide all necessary documentation to add CCURE and Video Edge to the VA network.

REFER TO ADDITIONAL CONTRACT REQUIREMENTS IN THE SUPPLEMENTAL

INSTRUCTIONS BELOW:

SUPPLEMENTAL INSTRUCTIONS

Install 22 new exterior cameras Install 12 new interior cameras (Bldgs. 1, 26, 29, 59, & 60) Replace 17 parking canopy cameras that do not meet current federal guidelines Replace 5 interior, analog cameras Upgrade Advantor panels to CCURE Replace cameras in Behavior health / bldg. 59 Add all cameras to Victor/Video Edge camera system Add 2nd NVR to ensure proper performance of video imagery Remove 4 antiquated video systems Add/Install 4 monitors and set up viewing zones and rotations (N. exterior, S exterior, W.

interior & E. interior

LEGEND FOR CAMERA TYPES/FUNCTIONALITY

D: Roof Edge Mounted E: 360-degree Multidirectional camera F: Facial recognition capability G: Motion Activated / Auto track H: 180-degree Multidirectional Camera K: Thermal or IR Night Vision N: Behavior Analytics (trespass, Running, Loitering, Fighting, Suspicious Package, etc.)

O: Zoom

NEW EXTERIOR CAMERAS (REFER TO ATTACHED DRAWING FOR LOCATIONS)

Camera #1 Located N side of bldg. 61 (D, H, G, K, N, O) Camera #2 Located SE corner of bldg. 3 (D, E, G, K, N, O) Camera #3 Located NW of bldg. 1 (D, E, G, K, N, O) Camera #4 Located S side of bldg. 1 (D, G, H, K, N, O) Camera #5 Located N side of bldg. 1C (D, G, H, K, N, O) Camera #6 Located NW corner of bldg. 2 (D, G, E, K, N, O) Camera #7 Located NW corner of bldg. 34 (D, G, E, K, N, O) Camera #8 Located W corner of bldg. 4 (D, G, E, K, N, O) Camera #9 Located S ground entrance bldg. 4 (D, G, H, K, N, O) Camera #10 Located E 1st floor entrance bldg. 4 (D, G, H, K, N, O) Camera #11 Located NW corner of bldg.60 (D, G, E, K, N, O) Camera #12 Located SE corner of bldg. 60 (D, G, E, K, N, O) Camera #13 Located S side of bldg. 60 (CLC Entrance) (D, G, H, K, N, O) Camera #14 Located E side of bldg. 60 (D, G, H, K, N, O) Camera #15 Located NW side of bldg. 5 (D, G, H, K, N, O) Camera #16 Located N rear entrance of bldg. 5 (D, G, H, K, N, O) Camera #17 Located SW corner of bldg. 5B (D, E, G, K, N, O) Camera #18 Located SE corner entrance 5 B (D, G, H, K, N, O) Camera #19 Located N side of bldg. 16 (D, G, H, K, N, O) Camera #20 Located W. side entrance of bldg. 6 (D, G, H, K, N, O) Camera #21 Located E side entrance of bldg. 6 (D, G, H, K, N, O) Camera #22 Located S. side entrance of bldg. 6 (D, G, H, K, N, O)

EXTERIOR PARKING CANOPY (UNDER SOLAR ARRAYS) CAMERA REPLACEMENT

(REFER TO ATTACHED DRAWING FOR LOCATIONS)

All 17 exterior canopy cameras shall be changed from surface mounted to a drop-down pendant. (E,G,K,N,O)

This will eliminate an extra monitor, video recorder, power supply, mouse & Keyboard

BUILDING 5/5A/5B INTERIOR CAMERAS

Remove existing cameras and Pelco DX 8100 in building 5. Install (14) new cameras and tie into them into existing video Management system (VMS)

Replace existing cameras in 5A w/ 5 new IP cameras & add to existing VMS system Replace existing cameras in building 5B w/ 13 new IP cameras & add them to existing VMS Ensure all existing switches are large enough to accommodate the new cameras

SUBSTANCE ABUSE BUILDING 59

Replace 3 interior cameras with multi-flex 360-degree cameras Replace 1 camera w/ compatible camera Add user workstation for viewing only Tie all hardware into exist Victor / Video Edge system for monitoring by VA police and evidence purposes

ADVANTOR PANEL REPLACEMENT

Replace existing Advantor Panels in buildings 6, 60 and 4 w/ CCURE Add CCURE panel to building 21 Replace Advantor panels w/ CCURE ISTAR panels

BUILDING 6

Replace existing Advantor panel w/ ISTAR 8 door panel Cut over 2 existing doors and add 1 new door (handicap ramp) Install new switch at the security fiber box Install 3 exterior cameras, 1 at each entrance & tie into existing VMS

BUILDING 4

Convert existing Advantor panel to an ISTAR Ultra 16 door panel Cut over existing doors to the new panel and add 1 new door Add 2 new cameras. 1 to the main ground floor entrance and one to the 1st floor east entrance.

PELCO DX8100 INTERIOR CAMERAS

Camera #1: Regional Office Camera #2: Regional Office Waiting Room Camera #3: Cashiers Cage (E, F, G, K, N) Camera #4: Canteen Store (Front Door), (E, F, G, K, N) Camera #5: Canteen Store (Back Door), (E, F, G, K, N) Camera #6: Room 172-1, (E, F, G, K, N) Camera #7: Room 230-1, (E, F, G, K, N) Camera #8: Room 274-1, (E, F, G, K, N) Camera #9: Room 331-1, (E, F, G, K, N) Camera #10: Room 361-1, (E, F, G, K, N) Camera #11: Room 108-26, (E, F, G, K, N) Camera #12: Room 265A-26, (E, F, G, K, N) Camera #13: Room 034D-29, (E, F, G, K, N) Camera #14: Room 115-29, (E, F, G, K, N) Camera #15: Room 127-59, (E, F, G, K, N) Camera #16: Room 1B149-60, (E, F, G, K, N) Camera #17: Room 032-62, (E, F, G, K, N) Both R.O. cameras replaced w/ single 360, multi-head camera w/ analytics This will eliminate an extra monitor, video recorder, power supply, mouse & Keyboard

EXTERIOR TRAILER MOUNTED SOLAR POWERED CAMERAS

Self-contained solar powered trailer, rough dimensions 6.5 ft wide, 18.5 ft long (includes tongue, 14.5 ft long w/o tongue, 30 ft mast.

Charger power converter, 120 Volts, 60 hz, 24 VDC load voltage rating, 40 amps, operating temperature range 0-40 degrees Celsius, regulatory listing C-UL-US, Compliance Listing ROHS, Series DLS

Solar Panels – Solar Arrays wired 2 panels in series and 3 sets of 2 in parallel, Short Circuit Current 6.38A, Open Circuit Voltage 21.8V, Peak Power 110 Watts, Max Power Current 6.08A, Max Power Voltage 18.44V

Power System 12 volts DC nominal, Operating Energy Capacity 150 Amp hr/day, main weatherproof power switch to serve as a combination switch and electromagnetic thermal circuit breaker to provide complete electrical system protection

Operating Temperature -40 to 85 degrees Celsius.

Operating Relative Humidity Range 20% to 98% Non-condensing Operational max 90 MPH Wind speed while at Max height extension with Jack-stands deployed Two trailer mounted cameras will be placed in the Southwest Parking lots of the

RJDVAMC

See attached document: Attachment 1 - Combined Drawings.

See attached document: Attachment 2 - PIV card and Net Zero Account.

See attached document: Attachment 3 - Camera project Security Panel list.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is…