36C25521Q0294.docx

Contract Opportunity Special Notice

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* = Required Field Contract Opportunity Special Notice J065 Alaris Software Maintenance Contract Information

(VA-21-00045579)

66048 36C25521Q0294 N 811219 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Contrating Specialist Jenna Sotomayor Jennifer.Sotomayor@va.gov 913-946-1975 http://www.va.gov VA Homepage Jennifer.Sotomayor@va.gov Contracting Specialist The Department of Veterans Affairs, VISN 15 Contracting Office intends to award a sole source contract under the authority of 41 U.S.C 1901 – FAR Part 13.106-1 (b) (1) (i); Solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available – CAREFUSION 2200/BD., 1500 WAUKEGAN RD., WAUKEGAN, IL 60085. Carefusion 2200/BD.

The Department of Veterans Affairs, Network Contracting Office (NCO) 15, has a requirement for software and service support and maintenance for CareFusion Alaris Intelligent Infusion Systems. All software and service support and maintenance supplied must be 100% functionally compatible with existing CareFusion Alaris Systems, including infusion device and server management, software and reporting capabilities as well as all current electronic medical records The smart pump technology incorporates software to assure infusion patient safety and consistent, high quality care that supports real-time continuous quality improvement at the Columbia, MO, Kansas City, MO, Leavenworth, KS, Topeka, KS, Wichita, KS, St. Louis, MO (both JC & JB Divisions), Marion, Il (including Evansville, IN CBOC), and Poplar Bluff, MO VAMC’s.

It is anticipated that this will be a base year with four option years.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement NLT April 12, 2021 at 4:00 PM CDT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required equipment. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number.

2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Work (SOW) and past performance in providing this type of service.

Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist the NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

When responding to this announcement, respondents should refer to Announcement 36C25521Q0294 Notice of Intent. If after April 12, 2021, if no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Carefusion 2200/BD.

This notice of intent to award a sole source contract is not a request for competitive quotes.

There will be no solicitation available for competitive quotes. Phone calls will not be accepted.

The point of contact for this action is Contracting Officer, Laura Ferguson who can be reached at: Jennifer.Sotomayor@va.gov .The VISN 15 Contracting Office address is: VA Heartland Network 15, Network Business Office, Contracting Office, 3450 South. 4th Street, Leavenworth, KS 66048.

INTRODUCTION: The purpose for this requirement is for software and service support and maintenance for CareFusion Alaris Intelligent Infusion Systems. All software and service support and maintenance supplied must be 100% functionally compatible with existing CareFusion Alaris Systems, including infusion device and server management, software and reporting capabilities as well as all current electronic medical records The smart pump technology incorporates software to assure infusion patient safety and consistent, high quality care that supports real-time continuous quality improvement. A one (1) hour telephone response is required by the contractor to provide an initial consultation or possible interim measures until the repair can be completed. The contractor is required to respond on-site within six (6) business hours has placed the service call. The VA requires all listed equipment to meet a minimum 95% uptime for the period of performance on a 24 hours basis .

Current quantities by station:

1. SERVICE SUPPORT TO BE PROVIDED:

The vendor shall provide data collection, reporting and analytics tools, to include a data repository for infusion technologies, quarterly infusion analytics services data reports with remote analyst review and access.

Access to data shall be real-time, complete data/drug set elements from PC, all modules and system, in a format capable of local facility manipulation including report writing capabilities and/or download. Data collected shall include infusion start, stop and modification date/time and settings as well as all alert and data error sufficient to enable appropriate quality decision-making.

Ongoing software enhancements for both infusion device management software and software with continuous quality improvement (CQI) that provides infusion safety commensurate with the same functionality as any new system. Ongoing CQI to include telephone and email support.

· Provide interoperable interface between electronic medical record and infusion devices that programs the infusion and compares to drug item entered for accuracy.

· Provide interoperable interface between electronic medical record (EMR) and infusion devices that documents the infusion status in the EMR.

· Provide current software version and software coverage to include the PC unit and infusion parameters, as well as all modules (LVP, Syringe, PCA and ET/C02, ID).

· Provide simple data security process that enables user clearance of VA sensitive data from the pump on completion of use with each patient.

· Onsite technical support to update Alaris system and install new software. To include onsite technical support to update embedded software. Ensure onsite technical support performing the work are OEM trained and assures updates are done correctly and in a timely fashion.

· On-site clinical support for use of system, including training reinforcement, practice compliance and best practices.

· Provide server updates for the Alaris System Manager and test server to ensure system manager is on the most current version.

· Provide remote support for server to include operating system and clinical application patching, and system troubleshooting.

· The vendor must provide live clinical infusion data consultants via phone/email and monthly web-based refresher training related to infusion, drug and systems monitoring data and the reporting software systems.. All webinars and monthly web-based refresher training shall be made available as web-based on-demand within 2 days of training.

· Provide data workshop training for two (2) attendees per station annually.

· Web-cast refresher training for PC-based authoring tool consisting of safety limit settings for patient care and safety parameters across infusion systems Possibly blend these bullets in above:

· Nursing – includes all nursing

· Anesthesia - PACU

· Dialysis

· Infusion Center (radiation therapy - chemo, etc.)

· Provide Pharmacy Consultant services via phone/email Real time server /system monitoring that provides two-way wireless communication with PC Units to provide error-reporting, data exchange monitoring, system oversight, and location by device, as well as systems monitoring reporting capabilities for the fleet.

· Vendor shall allow unlimited number of users access to the data collection systems that allows facility identified administrators to add/delete/modify users with access.

1) SERVICE SUPPORT AGREEMENT - PERIOD OF PERFORMANCE:

Contract period shall cover five (5) years: