36C25226Q0647.docx

SUBJECT*

Sonopet System Handpiece

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Jennifer Mead Jennifer.Mead@va.gov

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C252 Jennifer Mead Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUEST For assistance setting up e-Invoice, the below information is provided:

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

* Vendors must register online at http://www.tungsten-network.com/veteransaffairs/

* Tungsten Network Setup Information: 1-877-489-6135

* Tungsten Network email: VA.Registration@tungsten-network.com

* FSC Vendor Support Section Contact: 1-877-353-9791

* FSC Vendor Support Section email: vafsccshd@va.gov

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3.

This solicitation is 100% Service-Disabled Veteran Owned Business (SDVOSB) set aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 – Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 Employees.

The FSC/PSC is 6515 – Medical and Surgical Instruments, Equipment, and Supplies The Great Lakes Acquisition Center, on behalf of the Edward Hines Jr. VA Medical Center, Hines, IL is seeking to purchase a new Brand Name Only (Stryker) Sonopet iQ Universal Angles Handpiece.

All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 5 of this combined synopsis / solicitation.

Supplies/Services Table:

Brand Name Equipment: Stryker (MFG)

Description

Price Total Price

Delivery, FOB Destination, contractor shall be provided ___ ARO Days and ____ Installation Completion Days.

Delivery shall occur within 30 days of award unless otherwise specified in the scope of the contract.

DELIVERY AND INSTALLATION:

DELIVERY:

Place of Delivery Edward Hines Jr. VA Medical Center 5000 South 5th Avenue Hines, IL 60141-3030 Building 200, Room 2404

The Contractor shall deliver items in the manufacturer’s original sealed containers with the manufacturer’s name marked on them. Deliveries shall be marked with the purchase order (PO) and contract number.

Delivery and installation shall be coordinated through the On-Site Point of Contact (POC). Points of contact for delivery and installation are: Michael.Bodin@va.gov, (312) 369-9116, or Nicholas.Dakof@va.gov.

INSTALLATION:

The Contractor shall deliver and install all equipment in accordance with the manufacturer’s specifications and all applicable Federal and local safety standards.

All work shall be performed between 8:00 a.m. and 4:30 p.m. CST, Monday through Friday, excluding all Federal holidays as listed by the U.S. Office of Personnel Management at https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay

The Contractor shall remove all related shipping debris and clean up any materials and tools associated with the delivery and installation of the specified items. The Contractor shall remove all packaging from the ECHCS premises.

The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

While performing under the contract, the Contractor shall maintain safety and health standards compliant with Occupational Safety and Health Administration (OSHA) requirements and shall adhere to VAAR 852.237-70, Contractor Responsibilities.

PROTECTION OF PROPERTY:

The Contractor shall protect all items from damage during delivery and installation and shall take precautions to prevent damage to the building(s), grounds, and furnishings.

The Contractor shall provide adequate floor and wall protection to minimize damage to the facility during delivery and installation of the items. It is recommended that all material handling equipment be equipped with rubber wheels to minimize potential damage to floors.

Prior to commencing work, the Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact. The Contractor shall be responsible for repairing or replacing any items requiring simple repair, as well as any components, building(s), or grounds damaged due to negligence and/or actions by the Contractor or its employees. Repairs beyond simple surface cleaning shall be performed by the facility construction contractor (or appropriate subcontractor) so that the building warranty is maintained.

The Contractor shall be responsible for securing the items identified in price schedule, as well as its own work tools and equipment, during delivery and installation.

WARRANTY:

The Contractor shall provide all manufacturers’ warranties on all parts and labor at the time of delivery. Such warranties shall include all travel and shipping costs associated with any warranty repair.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEPT 2023) - Refer to Attachment 1 FAR 52.212-2, “Evaluation-Commercial Items” (DEVIATION AUGUST 2025) - Refer to Attachment 2 FAR 52.204-7, “System for Award Management” (DEVIATION NOV 2025) FAR 52.225-2, “Buy American Certificate” (OCT 2022) – Refer to Attachment 3 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (DEVIATION AUG 2025) FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (NOV 2023) FAR 52.203-19 “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements” (JAN 2017) FAR 52.204-13, “System for Award Management Maintenance” (DEVIATION NOV 2025) FAR 52.209-6, “Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded” (DEVIATION NOV 2025) FAR 52.209-10, “Prohibition on Contracting with Inverted Domestic Corporations” (DEVIATION NOV 2025) FAR 52.219-14, “Limitation on Subcontracting” (OCT 2022) FAR 52.219-33, “Nonmanufacturer Rule” (SEPT 2021) FAR 52.222-19, “Child Labor-Cooperation with Authorities and Remedies” (JAN 2025) FAR 52.222-36, “Equal Opportunity for Workers with Disabilities” (JUNE 2020) FAR 52.222-50, “Combating Trafficking in Persons” (DEVIATION OCT 2025) FAR 52.223-23, “Sustainable Products” (DEVIATION FEB 2025) FAR 52.225-1, “Buy American Supplies” (OCT 2022) FAR 52.226-8, “Encouraging Contractor Policies to Ban Text Messaging While Driving” (MAY 2024) FAR 52.232-33, “Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (MAR 2023) FAR 52.233-3, “Protest After Award” (DEVIATION NOV 2025) FAR 52.233-4, “Applicable Law for Breach of Contract Claim” (DEVIATION NOV 2025) FAR 52.240-91, “Security Prohibitions and Exclusions” (DEVIATION NOV 2025) FAR 52.244-6, “Subcontracts for Commercial Productions and Services” (DEVIATION NOV 2025) VAAR 852.203-70, “Commercial Advertising” (MAY 2018) VAAR 852.212-71, “Gray Market and Counterfeit Items” (FEB 2023) VAAR 852.219-73, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside” (JAN 2023) (DEVIATION) VAAR 852.219-76, “VA Notice of Limitations on Subcontracting” (JAN 2023) (DEVIATION) – Refer to Attachment 4 VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018) VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020) FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause) All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. See Attachment 1.

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller. See Attachment 2.

3. A completed copy of FAR 52.225-2 Buy American Certificate. See Attachment 3.

4. A completed copy of Veterans Affairs Acquisition Regulation (VAAR) 852.219-76, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products. See Attachment 4.

5. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent by Email to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price Technical Delivery and Installation

The award will be made as the response most advantageous to the Government. Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on August 10, 2026. Responses should be sent to the Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov

Attachments:

· Attachment 1 Tailored FAR 52 212 1 Instructions to Offerors.

· Attachment 2 Tailored 52 212 2.

· Attachment 3 52 225 2 Buy American.

· Attachment 4 VAAR 852 219 76.