36C25225Q0348_1.docx
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- Solicitation number
- 36C25225Q0348
About this file
This Special Notice details a sole source contract opportunity issued by the VA Great Lakes Acquisition Center (GLAC) for annual and preventative maintenance of Hill-rom Progressa ICU beds at the Milwaukee VA Medical Center. The contract will be a firm fixed-price arrangement with a base year and four option years, targeting NAICS code 811210 for equipment maintenance and repair services. The VA intends to negotiate directly with Baxter Hill-ROM as the sole vendor, after market research confirmed they are the only Original Equipment Manufacturer (OEM) factory-trained provider capable of servicing these specialized medical beds.
Interested vendors must submit capability statements by 10:00 AM CDT on 04/18/2025 to Makena James via email, including: 1) an OEM authorization letter, and 2) proof of OEM certification for all technical personnel. While responses will be evaluated, the government retains sole discretion to proceed with the sole source negotiation. If no acceptable alternative vendors are identified, the contract will be awarded to the incumbent. Telephone inquiries are not permitted, and no solicitation documents are currently available. The procurement is being conducted under 41 U.S.C. 1901 Simplified Acquisition Procedures.
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Text version
Special Notice Special Notice
| SUBJECT* |
| New Base+4 Hill-rom Progressa ICU bed service contract |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25225Q0348 |
| RESPONSE DATE/TIME/ZONE |
| 04-18-2025 10:00 AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Makena James Makena.James@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Baxter Hill-ROM for annual and preventative maintenance, repair, and emergency repair on the Progressa ICU beds at the Milwaukee VA Medical Center. The maintenance and repair of the Progressa ICU beds must be completed by OEM factory trained personnel and also be authorized to work on the equipment they are servicing in order to safely maintain and repair the products for patient use. Market research was conducted, and one OEM factory trained vendor was found. When a quote was received, it could not be deemed as fair and reasonable as it was significantly higher than the IGCE. No other companies were found. Procurement will be issued as a sole source (to the OEM) in accordance with FAR 13.106-1(b).
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a base plus four (4) option years firm fixed price contract. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 04/18/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1. A letter from the Original Equipment Manufacturer (OEM) stating vendor is authorized.
2. Proof all technical personnel are OEM certified.
Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Canon.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Makena James at Makena.James@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .