36C25025B0003.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25025B0003 X 11-15-2024 583-25-1-650-0006 583-22-101 36C250 Department of Veterans Affairs Network Contracting Office 10 260 East University Avenue Cincinnati OH 45219-2637 Email only, send to contract specialist:

tiffany.rausch@va.gov No physical documents will be accepted

Tiffany Rausch 317-988-1521 Upgrade A&D Wing Elevators - Project #583-22-101

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the subject project for the Richard L. Roudebush VAMC located at 1481 West 10th Street, Indianapolis, IN 46202-2803.

An organized pre-bid site visit is scheduled. Please see FAR provision 52.236-7 for additional details.

Per FAR 36.204, the magnitude of construction for this project is estimated to be between $2,000,000 and $5,000,000.

The NAICS Code is 238290 with a Size Standard of $22 million.

Bids will be accepted, via Email only, if received before the date/time specified in block 13a below.

Send bids to the email specified in block 8 above. Hand delivered and mailed bids/bonds will not be accepted.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA-certified SDVOSBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Veterans Certification website (https://veterans.certify.sba.gov/) at time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75(a)(1)(ii) "Limitations on Subcontracting..."(Jan 2023)(Deviation) located in the General Conditions section of this solicitation.

X X 52.211-10 X 14:00

EST

12-17-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid Amount(s): see "BID DEDUCTS" section Tax I.D.:

UEI:

Email Address:

583-3650162-650-854200-3220 23NRNR000

36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A Luke Turner

VA-VHA-RPOC-2024-0076

Table of Contents

BID DEDUCTS

The Contractor will submit FOUR proposal options for this project. The design and specifications only include three bidding items; however, the VA wants a fourth bidding item. The contractor's bid will include Base Bid, Bid Alternate NO.1, Base Bid Alternate NO.2, and Bid Alternate NO.3 as follow:

BASE BID: All work in the project. Work includes general construction, alterations, necessary removal of existing items and construction and certain other items necessary to prepare the existing space for the installation and operation of the new elevators. All phases of work shall be complete within 690 calendar days after Notice to Proceed.

BASE BID: ______________________________

BID ALTERNATE NO.1: BASE BID except deletes D Wing hydraulic Elevator S7 from scope of work. The project duration is reduced by 0 calendar days after the Notice to Proceed.

ALT 1 BID: ______________________________

BID ALTERNATE NO.2: BASE BID and BID ALTERNATE NO. 1, Contractor to perform limited scope for D Wing Elevators P8-P10. The scope is limited to replacing geared hoist machines with new hoist ropes, rope grippers, counterweight frames, and weights with new counterweight roller guides. As indicated in drawings and specifications, HVAC modifications to the machine room will also be included in the scope.

ALT 2 BID: ______________________________

BID ALTERNATE NO.3: Base bid except all D Wing Elevators. This alternate shall only include work required for the A Wing.

ALT 3 BID: ______________________________

GUARANTEE PERIOD SERVICES: ________________________________

STATEMENT OF WORK

1.0 General

The Richard L Roudebush VA medical Center has a requirement to upgrade 12 elevators of various types and configurations located in Building #1 of the medical center campus. A description of the existing elevators is as follows:

A-Wing four Passenger elevators P13, P14, P 15 & P16:

A-Wing two Service Elevators S11& S12:

A-Wing one Service Elevator S13:

A -Wing Blood Work DW elevator:

D-Wing Hydraulic elevator S7:

D-Wing three Passenger elevators P8, P9 &P10:

2.0 Description

A. The objective of this project is for the contractor to provide all labor, materials, equipment, and tools to totally replace all parts and components of the above listed elevators within their existing elevator shafts. This work includes, but in not limited to, all associated electrical components, fixtures, door rollers, pickup rollers, door gibs, bearings on door operator linkages, governor systems and ropes, cab interiors, cab lighting, floor landing indicators hallway elevator panels, floor call controls in accordance with the most current versions of United Facilities Criteria (UFC) 3-490-06 (Elevators); UFC 4-510-01Design:Military Medical Facilities; ASME A17.1-2010, Safety Code for Elevators and Escalators, all applicable NFPA, VA PG 18-10, Elevator Design Manual, and all applicable state or federal codes whichever is the most stringent.

B. Contractor shall follow all the requirements indicated on the attachments to include but not limited to drawings, specifications, …etc.

C. Controls work shall include all non-proprietary software and hardware (e.g. laptops) with updates.

D. The Blood Work DW elevator shall not be repaired but shall be completely replaced. The elevator cabs on S11 and S12 shall be replaced and not repaired.

E. The contractor shall pay particular attention to the issued contract for the work. Some Alternate Bid Items may have been accepted which will alter the amount and location of the work to be performed under this contract.

3.0 Site Survey Report and Schedule

The contractor shall review the AE design and issue a Pre-Site Survey Checklist to document that all required preparations for the site survey have been completed including developing a detailed schedule and coordinating with the Contracting Officer’s Representative (COR) to identify the required access and other information required prior to the detailed site visit. The contractor shall conduct as many site visits as they need for pre bidding to check the site and to verify the needed work. The contractor shall verify the AE’s design and documents as published and shall issue a report specifically agreeing with the scope as listed in the AE’s documents or a report taking exception to the AD’s scope and listing those details either the contractor does not agree with or have changed in the interim since the AE’s work was published. This report may require the project scope as listed above and in the AE documents to be modified.

The contractor shall have a plan for required outages, interruptions, after hours work requirements, etc. that will impact the schedule. The contractor shall also a plan for all safety precautions, isolation of the work area, blocking of elevator openings, diversion signage, etc.

The project schedule (See Specification Section 01 32 16.15 for the correct format for the schedule.) This schedule and updates shall be capable of being transmitted electronically and printed on paper. The schedule shall up be updated at least once biweekly, and any time any significant delivery delays occur.

4.0 Documents:

A. Submittals: The contractor shall be responsible for timely submittals of all information in accordance with the Specification Section 01 33 23. Where multiple options are listed on a submittal, clearly indicate the one selected.

B. The contractor shall submit all the submittals to the COR for approval Within fifteen (15) business days upon awarding the contract. If any submittal is rejected, the contractor shall immediately revise and re-submit them to have all submittals sent to the COR during the described 15-business-day period.

C. Daily logs- The contractor shall submit daily logs to the COR daily.

D. Daily reports- The contractor shall provide a daily report at the conclusion.

E. RFIS: RFIs will be responded within 10 business days.

5.0 PROJECT MEETINGS

A. Progress meetings shall be held weekly at a mutually acceptable time, day of the week, and location. Job progress, any accessibility issues, job problems shall be discussed. The meeting personnel shall include the COR, job supervisor and other interested parties as invited.

6.0 Access to Site and Site Requirements

A. All contractor’s employees and sub-contractor employees will be required to undergo a background/security check and receive a VA contractor’s badge to be used for the duration of the work on this Campus. This process requires up to six (6) weeks so approximately eight weeks prior to the commencement of the project, all contractor personnel will have to submit documentation for a security review and badge issuance.

B. The contractor, their personnel and their subcontractors shall be subject to all Federal laws, regulations, standards and VA directives and Handbooks regarding information and information systems security.

C. The contractor and sub-contractor personnel shall always wear a VA authorized badge when on the VA Campus.

D. The contactor is responsible for preventing unauthorized access to construction site during the duration of the project.

E. The buildings shall remain fully occupied during the duration of this work. Temporary measures may be required by the contractor to ensure full accessibility of VA patients, staff, and visitors.

F. The contractor shall maintain traffic lanes open to all personnel to access parking spaces during this work. Mobilization of equipment, personnel and supplies shall be completed without complete restriction of normal vehicle/pedestrian traffic and facility operations.

G. Temporary lane closures due to delivery of materials/equipment shall be limited to 15 minutes per hour and shall not occur from 7:00 am-9:30 am, 11:30am-1:00pm or 3:00pm-4:30pm on weekdays (Monday through Friday). These hours maybe modified as coordinated with the COR.

H. The contractor shall report to the COR anytime contracted employees are performing work on site.

I. All work performed after regular business hours of operation shall be coordinated with the COR.

J. The contractor is responsible for the physical security of the job site, materials, tools, and equipment as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during and after service. The government assumes no liability for loss or damage of contractor’s owned property held on government premises.

K. Contractor shall coordinate all dumpster locations with the COR prior to start of work. Contractor shall place all dumpsters in F-lot ; coordinate dumpster location with the COR if this is not possible. Any dumpster within 20 feet of a building will remain covered when not in use. Contractor shall use temporary marking and signs to indicate dumpster placement.

7.0 Electronic Key

A. The Indianapolis VA Medical center is currently transitioning to an electronic key and coring system throughout the entire medical center. The Prime contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms\spaces that work is required in to complete the contract. Any additional access should be requested through the VA COR. The contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime contractor. The electronic key will be required to be reprogrammed periodically to ensure is electronic key has updated access. Currently the electronic key is set to be reprogrammed every 4 days.

8.0 Parking

A. All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

B. The Contractor is authorized two parking spaces on the RLR VAMC campus. All other Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR. The contractor will be required at their expenses to carpool and park at the VA’s Cold Springs Road location located at 2669 Cold Springs Road, Indianapolis, IN 46222. The COR will arrange for parking passes for contractor vehicles. The COR will arrange for parking passes for contractor vehicles.

C. The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

1. Labeled including the company name, contact information, and project(s) name.

2. Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

3. Locked and located only in the space authorized by the COR.

4. Used for storage of materials and equipment for the specific project only.

5. Not used for a working space. No work shall be conducted inside or outside the temporary storage container.

6. Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

7. NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

8. Removed within 15 days after the project closeout or the final invoice payment.

9.0 Construction and Safety

A. The Richard L. Roudebush VAMC is an occupied facility. The contractor shall be responsible for providing a safe work environment during the construction period. Every effort shall be made by the contractor to protect the occupants, visitors, and customers from construction hazards.

B. Specification Section 01 35 26 is the section that governs safety on the VA campus. The following information is intended to be complimentary to that Section. If there is a conflict between this document and the Specification Section, the most stringent content prevails.

C. All work associated with this project shall follow all VA regulations concerning Safety, Infection Control, Interim Life Safety, parking, personnel access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings.

D. If fire alarm system is needed to be out of service for more than 4 hours, or sprinklers are disabled for more than 10 hours, contractor shall provide a fire watch to check the area every 30 minutes 24hours/7days until the system(s) are restored.

E. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.This plan shall be submitted a minimum of four (4) weeks prior to the commencement of work.

F. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

G. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

H. All crane work and lifts will be required to be conducted on weekends and require coordination with the COR, VA Police Department, and VA Safety service. Additionally, the contractor is required to perform deliberate risk assessments and submit crane lifting plans for VA Safety and COR approval four (4) weeks prior to any crane lift.

I. The contractor shall obtain and post on the job sites the following permits as needed:

i. Construction work permit

ii. Utility outage permit

iii. Above ceiling work permit

iv. Infection control risk assessment (ICRA)

v. Interim life safety measures (ILSM)

vi. Hot work permit

vii. Fire alarm shutdown permit.

J. The contractor shall submit a hot work permit for any operation involving open flame or producing heat and/or sparks. This includes, but is not limited to metal cutting, welding, brazing, grinding, soldering, torch applied roofing, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic. Hot work permits shall be submitted at least two (2) weeks prior to the anticipated work start date for approval. The Contractor shall follow all requirements of the hot work permit.

K. If a repair operation may affect a safety system, the contractor shall coordinate with the COR a minimum of 14 days in advance for ILSM preparation by the VA, and measure implementation by the contractor.

L. Any penetration through fire or smoke walls shall be fire stopped.

M. Any shutdowns shall all be done after hours to minimize operational impacts to the hospital. The COR will make the decision if the work shall be done during second shift, third shift, or weekends.

N. The contractor shall coordinate all temporary disconnecting, modifications to, rerouting of, and reconnecting of existing fire protection systems and equipment with the COR, a minimum of 14 days in advance.

O. The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles during construction while restricting or blocking routes or entrances, by means of signs, cones, fences, barriers, traffic guards, etc., as needed. Coordination with the COR and/or VA Police is required prior to restrictions or closures.

P. The contractor shall coordinate with the COR for path of travel egress as each phase is mobilized.

Q. Wayfinding signage shall clearly indicate areas that are closed off to the public. Temporary means of egress, vehicle paths and parking signage shall be clear and abundant to assist patrons entering and exiting the parking garage structure.

R. Demolition of concrete requires infection and dust control measures referenced in Specification section 013526 Safety Requirements, part 1.4.b.4.i.24 Crystalline Silica Monitoring (Assessment) and part 1.12.j Exterior Construction. Contractor shall follow OSHA CFR 29 1926.1153 Respirable Crystalline Silica standard for exposure control methods.

S. The contractor shall make every effort to prevent the spread of dust, smoke, fumes, etc., throughout the parking garage, building and campus. Protect all air intakes with approved filters. There are intakes and/or exhausts in the garage and/or around the garage; the exact locations should be confirmed.

T. The contractor shall provide construction area cleaning at the end of each shift to avoid dust accumulation and spread.

U. The contractor shall be responsible for dust, noise, odor, and vibration abatement methods during all phases of construction. If VA authorities or the COR determine that abatement methods are not sufficient, this may require the contractor to alter the work schedule or method to not interfere with patients or hospital operations.

V. The contractor shall provide a monthly construction waste report in compliance with VA policy requirements for recycling and waste disposal. Contractor shall follow all NEPA’s requirements.

W. If contractor will be working in any confined space, the VA shall approve the work and Contractor shall follow all OSHA VA guidelines.

X. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized or approved by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment, and materials either in Conex containers in the F lot or at the Cold Spring Road VA Facility.

Y. Only low odor/low Volatile Organic Compound (VOC) products are permitted.

Z. No heavy equipment is allowed on the elevated structure.

AA. The Contractor shall be responsible for transporting the materials to the installation site spot. Any damage that occurs during transportation shall be repaired by the contractor to the original state prior to the damage occurring.

AB. The Richard L. Roudebush VAMC is a smoke and vape free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

AC. The contractor shall provide additional safety or infection prevention (IP) measures as directed by the COR, VA Safety, VA IP, and VA Police authorities.

AD. All construction barriers shall be 1 hour fire rated unless otherwise directed in writing by the COR.

AE. The contractor SHALL NOT perform any energized (electric) work during this project. When connecting to existing energized electric panel, the contractor shall shut down the energized panel. Before shutting down the panel, contractor shall perform inform the COR with all affected service connected to this panel. Contractor shall provide a three-week schedule in advance prior to shutting down any panel. It is understood, to minimize the impact to the services in the facility, that shutting down any energized panel may require after hours work. Prior APPROVAL by the COR for the shutdown is required, and the shutdown may take place at any time in First, Second or Third shift as decided by the COR. Contractor shall follow Lock Out Tag Out procedure (LOTO) and comply with the VA instructions and requirements for the process.

AF. The contactor shall provide a work schedule to the COR within seven (7) business days upon contract award. The contractor shall provide an updated schedule every week.

AG. The COR shall be the primary point of contact for all project coordination.

AH. The contractor shall complete a final deep site cleaning after each phase and once all the work is complete. The site shall be vacuumed and mopped as needed, and all horizontal and vertical surfaces shall be dust free. Site will not be approved and released until they are completely clean and free of dust.

AI. Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ). It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

AJ. The Contractor shall patch any rated walls, ceilings, or ceiling components disturbed during construction to the safety requirements of the UL assembly.

AK. The contractor is expected to clean their work areas during and at the conclusion of work in an area daily. All relocated items shall be returned to their original locations once the contractor has completed the work in each area. Any damage to furnishings, equipment, etc. shall be promptly reported to the COR and damage must be repaired expeditiously. A site-specific safety plan shall be required including Activity Hazard Analysis (AHA) and evidence of confined space training.

AL. The contractor shall be aware that unforeseen hospital conditions may cause changes in PCRA, ILSM, and ICRA requirements. The contractor shall comply with all such changes as soon as the contractor is made aware of said changes.

AM. The Contractor shall be responsible for complying with all requirements of working within an active Medical Center, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, etc.

AN. The Contractor shall be responsible for providing their own infection prevention containment cart for the project.

AO. The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

AP. All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

AQ. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

AR. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

AS. The VA will hire a third-party Commissioning Agent that will oversee the construction work and commission the equipment. The Contractor shall provide all required Commissioning paperwork and be available during the Commission visits as well as providing all the help needed to have them perform their work.

AT. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall Conduct themselves in a professional manner at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval. The contractor shall be aware that all disruptive/demolition work that may affect staff or patient shall happen after business hours if the COR finds that will impact patient care.

AU. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project.

AV. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

AW. The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

AX. The Contractor shall provide Construction waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

AY. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

AZ. The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

BA. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification.

BB. The Contractor shall verify and investigate all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit.

BC. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

BD. Any confined space entry shall adhere to OSHA Part 1926, Subpart AA. A confined space permit shall be required prior to entry into any confined space on the campus. If available, a VA maintenance person will accompany the contractor into any confined spaces.

10.0 Asbestos and Hazardous Materials

A. Asbestos and other hazardous materials have been identified in select materials for this Project. See report of materials sampled and limitations. At the time of the inspections, the elevators, shafts and machine/hydraulic rooms was limited to only accessible materials. The contractor shall hire his own asbestos and lead based paint inspectors for any suspect materials not tested from the report if disturbance of these materials is anticipated to complete the SOW.

11.00 Infection Control

A. The contractor shall adhere to all ICRA requirements, which will be prepared by the Infection Prevention (IP) service before construction starts. The contractor shall implement (provide, install, maintain, and remove) all the detailed infection prevention precautions listed in the ICRA in coordination with the COR, and any additional measures required for this specific project, site conditions and potential risks for patients, as determined at any time by the IP service.

B. The contractor shall comply with all PCRA/ICRA/ILSM requirements while working in the interior of all buildings located on the campus of the medical center. Above ceiling work, depending upon the area, may require the use of an ICRA compliant HEPA cart.

a) The contractor shall implement all ICRA precautions as determined at any time by the Infection Prevention Service. ICRA precautions shall include but are not limited to:

b) Isolating (blocking) the HVAC supply and return.

c) Installation of anterooms, temporary interior containment rooms, or the use of containment carts with negative air pressure (HEPACART®, or similar) for work as specified and approved by Infection Prevention.

d) Using temporary containment rooms, containment carts or containment carts with negative air pressure (HEPACART®, or similar) for work in high risk and/or congested areas, as needed and approved by Infection Prevention.

e) Installation of sticky mats and replacement as soon as they get dirty and therefore are ineffective.

f) Contractor shall use HEPACART whiling installing conduits and wires through the hallways.

g) Installation of negative air machines with HEPA filters in the construction location/s.

h) Installation of properly calibrated air pressure gages (Magnehelic®, or similar) to monitor negative air pressure in the required rooms or areas. Particular counts shall be monitored by Safety Personnel and Infection Control Personnel.

i) Achieving and maintaining VA standard for negative air pressure inside the clean rooms, temporary interior containment rooms and/or containment carts with negative air pressure (HEPACART®, or similar). This is required for the entire duration of the project until approval by Infection Prevention. The contractor shall be responsible to make corrective actions to achieve and maintain the VA negative air pressure requirements, to include, but not limited to wall penetrations, windows, HVAC system, etc.

j) Covering with plastic any pieces of furniture, equipment and medical supplies that must remain in the rooms or areas during construction, as well as existing secondary doors. New and clean plastic sheets are required for each use. The plastic sheets shall be completely sealed with tape.

k) No work will be allowed until the ICRA precautions are inspected and authorized by the Infection Prevention Service.

l) Upon work completion and before the ICRA precautions are removed, the site shall be inspected and approved by Infection prevention personnel and the COR.

m) It’s the contractor’s responsibility to ensure the construction site is negatively pressurized as defined by the ICRA. The contractor shall conduct daily checks to ensure the space does remain negative. If the space does not remain negative the contractor shall be responsible to make changes immediately to ensure the space does remain negative

12.0 Meetings

A. A pre-construction conference shall be held on site approximately two weeks prior to the commencement of any on site work. Contractor shall be notified as to the date and time by the COR. The COR and the contractor shall hold progress meetings once every week to discuss progress, any issues with the work, safety issues and to review the next four-week schedule.

13. Security B. The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

C. The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

D. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2024. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access. Currently the electronic key is set to be reprogrammed every four (4) days.

E. The C&A requirements do not apply, and a Security Accreditation Package is not required.

14.0 Attachments

A. Contractor shall review and comply with all the requirement of the attachments. Contractor shall make sure they have a copy of the documents prior bidding.

a. Pre-Construction Risk Assessment (PCRA)

b. Specifications

c. NEPA

d. Drawing

e. Sole Source Documents for materials (2)

IMPORTANT BIDDER INFORMATION

BID MATERIALS: Offeror materials consist of Invitation for Bids forms and any issued Amendments which will be provided via email.

BID SUBMISSION: The following documents are to be included in the bid submission: one (1) original fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the original SF 1442 Offer page; one (1) original completed bid schedule if one is provided, otherwise bid amounts are entered in block 17 of the SF1442 Offer page; one (1) original completed/wet ink signed SF 24 Bid Bond (if required, see block 13B) of the SF1442 Solicitation page; Completed certification at 852.219-75, Limitations on Subcontracting; Completed Offerors are responsible for ensuring and verifying their bid and all required bid documents are received at the address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROJECT TITLE AND NUMBER: Upgrade A&D Wing Elevators #583-22-101

PROJECT LOCATION: 1481 West 10th Street, Indianapolis, IN 46202

TYPE CONSTRUCTION: Other Building Equipment Contractors

MAGNITUDE OF CONSTRUCTION: Between $2,000,000 and $5,000,000.

SMALL BUSINESS SIZE STANDARD: $22M

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238290

PERIOD OF PERFORMANCE: 690 calendar days from receipt of Notice to Proceed.

WAGE DETERMINATION: Department of Labor General Decision Number IN20240002 10/18/2024 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at http://www.wdol.gov/Index.aspx.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a query utilizing the RFI Form attached to this solicitation, send via email to tiffany.rausch@va.gov. The subject line of the email must read “RFI – 36C25025B0003.” RFIs must be specific identifying the section, paragraph, and page number of the specifications or cite the drawing number. RFIs must be stated as a question. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s) and be in PDF format. RFI responses will be posted to www.sam.gov as an amendment to the solicitation, as necessary. The deadline for RFI submissions is 14:00 (EDT) on December 13, 2024. Late RFIs will not be answered unless the contracting officer determines a response is in the Governments interest. Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE: This solicitation is 100% set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB)

BONDING INFORMATION

BID GUARANTEE A bid guarantee is required in an amount not less than 20-percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be a scanned copy of an original (no whiteouts, clear signatures, visible seals) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and…