36C25024Q0728 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 506-24-4 522-0044 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd.

Suite 210 Kettering OH 45409-1337 To all Offerors/Bidders

36C25024Q0728 08-02-2024

X X X

8/9/2024; 12 PM NOON

See CONTINUATION Page X The purpose of this amendment is to provide: 1. Responses to questions received, 2. An updated Statement of Work (SOW)

3. Extend the response date and time FROM 12 PM NOON EDT 7/30/2024, TO 12 PM NOON

EDT 8/9/20204.

Please Note: information within this amendment supersedes previous versions of the requirement.

No further questions will be received.

See the following attachments for more information:

1. Updated Statement of Work (SOW) 2. Site Visit Questions with Answers 3 Drawings 4 . Instructions to Offerors

Lisa Bailey Contracting Officer

CONTINUATION PAGE

A.1 Statement of Work

Duct Cleaning Building 31

1. Expectations This contract is for the work listed below. All work will be performed by the Contractor and all materials will be provided by the Contractor unless noted that the VA “will provide.” The specific job site location is Building 31 which is our research facility, VA Medical Center, 2215 Fuller Rd., Ann Arbor, MI.

2. Background To supply all necessary equipment, materials, and labor to clean all supply and exhaust ductwork and reheat coils serving the Basement, 1st, and 2nd floors of Bld. 31. 3: Air Handling Units (AHU) and all exhaust fans located in the Mechanical Penthouse will be cleaned as well.

3. Scope of work Required elements for Duct Cleaning:

A) Specific Tasks

1) Work is required to take place after hours and/or weekends.

2) Complete pre-job safety checklist.

3) Perform Lockout/Tagout procedure for AHU equipment. Coordinate with VA staff.

4) Contractor to cut in openings in existing ductwork to perform tasks inside ductwork.

5) Contractor will encapsulate VAV boxes lined with fiberglass using IAQ Fiberlock 8500..

6) Will clean and sanitize all supply duct, return duct, 3: AHUs, fans, reheat coils and all associated equipment related to the complete Air Handling Equipment to include diffusers for the entirety of Bld. 31 Air Handling Equipment.

7) In room filters in registers will be changed by contractor. Filters will be provided by VA Staff.

8) Contractor will install new access panels and/or covers for ductwork that was opened to perform work.

9) Contractors responsible for any modification to existing ductwork.

10) Start, test, and check equipment for proper operation.

11) Verify all ductwork is secured and seams have been sealed.

12) Clean up the work area when complete and haul away all debris.

13) Work to be completed in approximately 1 month.

4. Responsibilities Contractor will be responsible for providing all required equipment which includes but not limited to:

1) Cleaning and sanitizing materials.

2) Will clean work spaces once completed. No special cleanings are required.

3) Carts or dollies required to transport equipment, materials, and tools.

4) All necessary equipment & tools.

5) All necessary replacement equipment & parts.

6) All necessary PPE.

7) Personal Lockout/Tagout locks.

5. VA staff requirements VA staff will provide:

1) Lockout/Tagout of effected equipment.

2) Notify all necessary staff of interruptions to their workstations.

3) VA Staff will be present to provide access to all areas where work is needed.

4) VA Staff will take proper precautions to cover/protect all vital equipment/ongoing research projects.

5) VA Staff will relocate animals from rooms ahead of scheduled cleaning of equipment in the affected spaces.

6) Coordinate with Contractor on timeframes of work to take place and which areas will be affected with a 2-week notice to Bld. 31 staff.

7) Guidance of location of eyewash/safety showers, alarm pull stations, building exits, emergency procedures.

8) Guidance on vehicle and equipment staging.

9) Verify work has been completed performed in accordance with the National Air Duct Cleaners Association standard # ACR-2013.

6. Conformance standards All work is required to be performed in accordance with the National Air Duct Cleaners Association standard # ACR-2013. All labor practices conform to OSHA rules: proper PPE and Safety Training are required.

7. Parts All materials and installation work will have a standard warranty period of one year from the date of installation.

8. Reporting requirements When necessary for the Contractor, (or Sub-Contractor(s)), to be onsite at the Ann Arbor Campus, they shall be required to report to the HVAC Shop Supervisor in Building 32 to log in during normal working hours. Before or after normal working hours report to the Utility Systems Repairer Operator on duty. This check in is mandatory. Normal working hours are Mon. – Fri. 7am.-3:30pm. Excluding Federally Observed Holidays.

9. Safety Requirements If on the Ann Arbor Campus during the performance of this contract, the Contractor shall take such safety precautions as OSHA may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Vendor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Questions with Answers:

1. Are we completing AHUs 1 ,2, and 3, or just 1 and 2? 1,2,&3

2. Are we cleaning the section of Outside Air connected between AHUs 1 and 2? Yes

3. Is the exhaust ductwork included as well, especially in the basement animal testing center? Yes

4. What is the recommended/suggested cleaning method for the valves attached to nearly each return grill? None

5. On the first floor, in the labs, many of the return grills had filters on them. Are we supposed to change out those filters post cleaning, or simply leave them off? Change post cleaning, VA will provide

6. The basement had an extra step with the animal testing center. What will be the day process for ensuring the animals are removed, prior to cleaning? How many rooms at 1 time will get during this period and how many rooms/day will be given? VA staff will coordinate room availability and provide as many rooms as possible at a time/day. Can’t determine # at this time.

7. Are the ERV units to be included or not? If included, should it be within, or as an option? Included

8. On the list of inclusions, it states the exhausts in the unit rooms are part of the scope, but is all of the other exhaust systems servicing these areas to be included? Yes

9. Are these areas going to be occupied while the work is being done? No

10. Is all of the ductwork for unit#3 to be included, or just listed as an option? Included

11. Will Carl, Mark, or other maintenance personnel from the VA Medical Center staff be on site if needed during the work? VA staff will be present

12. Requesting the HVAC plans Provided

13. Do you have to be a part of the National Air Duct Cleaners Association ? Yes

14. Floor plan layout or mechanical drawings for this location that you could send me? –Include ceiling grid / which rooms / locations have the different types of ceilings and what type of ceilings are in those locations (hard ceilings, animal rooms with vents in the middle, etc.)? Provided

15. Do you require (ICRA) Infection Control Risk Assessment ? Yes

16. Are Details and location of "Building 31 available. Provided

17. Mechanical Drawings for the Basement, 1st, and 2nd floor of Bld. 31. Provided

18. Information and location of Air Handling Units (AHU) and all exhaust fans located in the Mechanical Penthouse. Provided

19. Can you provide mechanical prints for the HVAC systems that will be cleaned? Provided

20. Any special requirements for air intake? No

21. Animal / lab areas - who is responsible for what (coverings of stations / lab equipment, cages, etc.) Contractors

22. Is there special or specific PPE required to be worn in the labs, animal, cleaning, or dirty lab areas – who is responsible to provide that None

23. Are there any certifications or standards you require for the lab / lab animal systems? None

24. Are there procedures to be followed while working in labs and or animal rooms? Special certifications? None

25. For the cage wash room, cleaning room, and dirty hall – are there special procedures and or PPE that need to be followed or worn? None

26. There seemed to be a lot of materials inside the rooms / labs, obstacles above work stations, with many difficult access areas – is this accurately reflected on drawings? No

27. Are all access points (above the rooms, etc.) and ceiling configurations the same? Are they on the drawings? No/No

28. What animals will be in the building while work is being completed – are there any special procedures or precautions that will need to be taken (bio-hazardous, etc.)? None

29. Will work be done at anytime that animals will also be in the room(s)? No

30. Moving cages – who is responsible? VA Staff

31. Temperature controlled rooms; are there any additional procedures that will need to be followed / addressed with these rooms No

32. Please confirm number of rooms / areas / halls to be serviced / accessed; is it all of building 31? Yes/Prints Provided

33. Need energy recovery unit on air handler 1? Yes

34. Please confirm the return handler locations Provided

35. Do the diffusers and grills need to be cleaned? Yes

36. What are the requirements for cleaning (tools, utensils, solutions, etc.) after work has been completed in each area (labs, animal rooms, cleaning room, dirty hall, etc.)? Are there any specialized requirements / utilizations? Will any of the debris be considered bio-hazardous and/or need to be disposed of specially? Is there a decontamination requirement for any of the areas? If so, who is responsible? All debris created from work will be cleaned and disposed of by contractor. No special precautions are needed.

37. VAV cones? Yes

38. Mod to valves? Yes

39. Supply & return? Yes

40. What safety training is required? Follow National Air Duct Cleaners Association guidelines

41. What VA standards are to be adhered to? VA doesn’t have standards for this type of work. All work shall fall under the National Air Duct Cleaners Association standards

42. Any special requirements with the conical valves? No

43. Safety inbound requirement No

See attached document: Drawings.

INSTRUCTIONS TO OFFERORS QUOTATION SUBMISSION INFORMATION AND EVALUATION CRITERIA

Offerors are required to complete Blocks 17, and 30a-c of the SF1449, the Schedule of Supplies/Services (see section B), FAR 52.212-3 Offeror Representations and Certifications – Commercial Items, VAAR 852.219-75, FAR 52.204-24 and acknowledgement of all solicitation Amendments issued, and the information identified below.

1) GENERAL INFORMATION

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Quotes (RFQ). Award will be based on the overall Best Value to the Government for quotes meeting the evaluation criteria.

Award shall be based upon best overall value to the Government:

· Price

· Past Performance

· Certification

· Provide documentation of required training and certification

NOTE: Failure to comply with the RFQ requirements may be grounds to eliminate the quote from further consideration for contract award.

2) THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFQ. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quote.

3) NUMBER OF COPIES TO SUBMIT

Offerors shall submit a SINGLE PACKAGE via email to Morgan.Stein@va.gov. The package shall include:

· ORIGINAL - RESPONSE TO RFQ –36C25024Q0728, with applicable response to 0002

· Provide documentation certifying training and certification

· Contractor shall complete FAR 52.204-24 and return with quotation (Section E)

· Contractor shall complete VAAR 852.219-75 and return with quotation (Section B)

4) Quote Submission - Offerors shall submit one (1) complete copy of their quote either via email to Morgan.Stein@va.gov no later than the date and time specified on the 1449 Block 8.

a) Standard Form (SF) 1449 Submit the SF 1449 issued under this solicitation, with Block 17 filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued.

NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b) Price Quote – Shall contain one (1) original copy of the signed quotation. The cost/price portion of each quote shall be submitted in the space provided in the Schedule (section B).

c) Past Performance This factor shall be used to evaluate the offeror’s most recent and relevant experience accomplishing the type of work required by this solicitation. This factor shall also be used to evaluate how well an offeror has performed on previous projects of similar scope, magnitude and complexity, and is an indicator of the likelihood of completion of new projects in terms of time, cost, and quality of work. Past Performance shall be evaluated through the use of the Contractor Past Performance Retrieval System (CPARS). An offeror that has no available relevant past performance history shall not be evaluated favorably or unfavorably.

d) Certification

· Provide documentation of required training and certification

5) Failure to submit the necessary information may render the offer unacceptable, in which case it will not be considered for award. Quote will be evaluated in accordance with the criteria set forth above. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, perspective offerors are encouraged to submit initial quote that represent the best terms and conditions of the offeror.

6) BASIS FOR CONTRACT AWARD:

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13.106-2. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, certification, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

Evaluation of Quotes:

The Government will select the quote that represents the best value to the Government at a price that can be determined reasonable. The Government will evaluate the following: Technical Capability (certification), Past Performance, and Price.

Following receipt of quotes, the Government will perform a comparative evaluation of the products / services quoted. The Government will compare quotes to one another to select the product/service that represent the best value to the Government by fulfilling the requirement.

· The VA will compare quotes against each other in an impartial and simplified manner.

· The VA may ask questions to one or more submitters but is not obligated to do so.

· The VA may reject all quotes.

· The contracting officer and VA users may use any means available to examine past performance, such as contractor reliability and reputation and suitability of the product or service to meet the VA’s need.

· VA may discuss price or price discounts with one or more submitters before awarding an order or rejecting all quotes.

· The VA will evaluate quotes for award purposes by adding the total price for all options (if applicable) to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The evaluation of VA requirements outlined in this request for quote will determine suitability.

Required Documentation:

1. Technical Capability

a. The offeror must provide sufficient documentation to allow for validation of the requirements listed in the Specific Tasks and capabilities listed.

b. The offeror must also provide sufficient documentation for validation on how it will meet the required Specific Tasks listed in each line item.

2. Price

a. Total quote price shall be inclusive of all listed information.

(End of Instructions to Offerors)

The purpose of this amendment is to provide:

1. Responses to questions received

2. An updated Statement of Work (SOW)

3. Extend the response date and time FROM 12 PM NOON EDT 7/30/2024, TO 12 PM NOON EDT 8/9/20204 Please Note: information within this amendment supersedes previous versions of the requirement.

No further questions will be received.

See the following attachments for more information:

· Updated Statement of Work (SOW)

· Site Visit Questions with Answers

· Drawings

· Instructions to Offerors