36C25023Q0725 0003_1.docx

SUBJECT*

Switchgear Maintenance & Testing RFQ

GENERAL INFORMATION

SET-ASIDE

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jeanne Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

4646 John R. Street

Detroit, MI 48201

CONTACTING THE FACILITY IN REGARD TO

THIS RFQ IS STRICTLY PROHIBITED

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4.

REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HO

UR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

(Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. I

f by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUAN

T TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48

CFR) 53.243

(Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE

CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 To all Offerors/Bidders

36C25023Q0725 06-23-2023

X X X RFQ close date is extended to 06/27/2023

@ 10:00 AM

See CONTINUATION Page X

1. This amendment is to remove two sections from the Statement of Work (SOW).

a. Section C. Generator Control Panel – SPB-100 Breakers Qty. 8 is hereby removed from the SOW

b. Section D. Generator Control Panel – 480V MCCB Breakers Qty. 33 is hereby removed from the SOW

2. An updated SOW is included herein - please use t his updated SOW in any offer submitted.

3. No other changes to the solicitation are made as a result of this amendment.

Jennifer A. Johnson Contracting Officer Page 1 of Page 1 of

A.1 STATEMENT OF WORK

1. Scope of Work Furnish all necessary labor, tools, materials, parts, equipment, and supervision to complete the Switchgear Testing and Maintenance Project, at the John D. Dingell VA Medical Center, 4646 John R. St, Detroit, Michigan (VAMC). All work shall be coordinated through the Contracting Officer's Representative (COR). All work shall be prescheduled to ensure that power outage periods are suitable to the VAMC. Only 1 substation shall be shutdown per calendar day. All required tools and test equipment shall be on station before the start of any shutdown.

2. Conformance Standard All work shall be in accordance with the attached “Work Required” and shall be in strict compliance with all VA, national, state, county, and local codes so having jurisdiction. All requirements of the VAMC Detroit safety office shall also apply. All testing equipment shall meet sections 5.2 and 5.3 of the International Electrical Testing Association (NETA) Standards for Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems (2007).

3. Hours of Work A. Phase I: Substation No. 7 and Substation No. 11 shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day.

B. Phase I: The remainder of Phase I work shall be performed between Monday and Friday from 7:00 A.M. and 3:30 P.M.

C. Phase II and Phase III: All work shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day.

D. Work shall not be scheduled on federal holiday, including any day deemed a federal holiday by the President of the United States of America. Please visit https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for a list of federal holidays.

4. Work Required Provide all labor, materials, supervision, parts and equipment for the testing, inspection, and listed repairs of the electrical switchgear: Phase I, Phase II, and Phase III.

5. Equipment to be Inspected and Tested Phase I:

A. Primary Switchgear - Consists of 2 Siemens 2000-amp Main Breakers, 1 Siemens 1200-amp Tie Breaker, 8 Siemens 1200-amp Primary Circuit Breakers, and all associated typical metering and protective relays.

B. Generator Control Panels - Consists of 2 locations with a total of 8Westinghouse SPB-100 Circuit Breakers, and 33 Primary Circuit Breakers C. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 7, 11, 13, 14, and 15 D. Oil Transformers - Consists of 5 transformers (13KV/480V) E. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

F. Automatic Transfer Switches - Consists of 20 Switches.

Phase II:

A. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 1, 2, 3, 4, and 5 B. Oil Transformers - Consists of 5 transformers (13KV/480V) C. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

D. Automatic Transfer Switches - Consists of 16 Switches.

Phase III:

A. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 6, 8, 9, 10, and 12 B. Oil Transformers - Consists of 5 transformers (13KV/480V) C. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

D. Automatic Transfer Switches - Consists of 13 Switches.

6. Equipment to be Repaired A. The following repair is to be completed in conjunction with Phase I testing and inspection of the applicable Substation:

· Substation 11: - Repair selector 101/201 selector switch. Blades are very tight making switch inoperable.

· Substation 15: - Repair breaker charge/ close sequence - breaker charges and closes instantly before signal to close.

· Substation 15: - Oil Transformer – Repair sealing gasket between oil transformer and Substation switchgear. Clean/purify and recycle oil, restore correct tank oil level, restore oil tank nitrogen blanket and correct oil tank pressure.

B. The following repair is to be completed in conjunction with Phase II testing and inspection of the applicable Substation:

· Substation 1: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 2: - “A” pole transfer switch not making positive contact in 102 or 202 position – repair as needed for conformity.

· Substation 3: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 4: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 5: - Repair/ adjust mis-aligned selector switch from 101 to 201.

C. The following repair is to be completed in conjunction with Phase III testing and inspection of the applicable Substation:

· Substation 6: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 8: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 9: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 10: - Repair/ adjust mis-aligned selector switch from 101 to 201

· Substation 12: - Repair/ adjust mis-aligned selector switch from 101 to 201.

7. Performance Requirements A. Primary Switchgear (Medium Voltage) Breakers Qty. 11

· All breakers shall be racked out by contractor to perform inspection, cleaning, and testing.

· Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer.

· Verify appropriate lubrication on contacts and moving parts per manufacturer’s recommendations. Lubricate where necessary.

· Inspect for damaged or worn parts.

· Operate circuit breaker using the test station and manually to insure proper operation.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Clean all cells of dust and debris and inspect for damage prior to reinstalling breakers.

· Inspect all mechanical interlocks and breaker guides for proper operation and lubricate per manufacturer’s recommendations.

· Check for proper operation of controls and auxiliary devices.

· Document all issues found.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable.

· All recordings, test results, and any other documented information shall be entered a report.

B. Primary Switchgear (Medium Voltage) Metering / Protective Relays

· All relays shall be set to the recommended settings from a previously performed

· coordination study prior to any testing or cleaning. Those relays with no recommended

· changes shall be verified and documented prior to inspecting, testing, or cleaning. All

· settings shall be documented in the report after inspection and testing is complete.

· Settings from the coordination study shall be provided by the VA.

· Visually and mechanically inspect for physical damage or worn parts, proper installation, wiring connections, screws for tightness, and operating condition.

· Electro-mechanical relays shall be inspected for dust, iron fillings, rust, or foreign matter.

· Relay contacts shall be inspected for freedom of movement.

· Clean each relay, including cover, with cleaners or solvents approved by manufacturer.

· Lubricate, if applicable, all moving part per manufacturer’s recommendations.

· All relays shall be tested in accordance with the manufacturer’s recommendations. Test shall include but not limited to insulation resistance to ground, pickup, time delay, and instantaneous trip.

· All recordings, test results, and any other documented information shall be entered a report

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, where applicable.

D. Substations Qty. 15

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect all connections including buss bars, cables and grounding connections for tightness.

· Inspect and clean fuses and fuse holders per manufacturer’s recommendations.

· Test contact resistance of all fuses and holders using a ductor.

· Test the insulation integrity using a megger.

· Inspect and clean all barriers, insulators, arcing blades and chutes.

· Inspect all mechanical and key interlocks for proper operation and lubricate per manufacturer’s recommendations.

· Clean all cells of dust and debris and inspect for damage.

· Document all issues found.

· All recordings, test results, and any other documented information shall be entered a report.

E. Oil Transformers Qty. 15

· Inspect transformers/record nameplate info.

· Inspect physical and mechanical condition.

· Verify fans and controls operate correctly, as applicable.

· Inspect all bolted electrical connections including grounding.

· Inspect for leaks.

· Record liquid level, liquid temperature, and tank pressure.

· Perform insulation resistance test (Winding to winding, and to Ground. Calculate PI).

· Perform Turns Ratio test at the designated tap position.

· Take liquid samples for Dissolved Gas Analysis tests. Samples shall be delivered to the testing laboratory in a reasonable time as to not compromise the samples. Care shall be taken in storing the samples as recommended by the testing laboratory until they are delivered.

· All recordings, test results, and any other documented information shall be entered a report.

F. 480V RL Circuit Breakers Qty. 15

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer.

· Verify appropriate lubrication on contacts and moving parts per manufacturer’s recommendations. Lubricate where necessary.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Check for proper operation of controls and auxiliary devices.

· Test the overcurrent protective device using the secondary current injection method.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable.

· All recordings, test results, and any other documented information shall be entered a report.

G. 480V MCCB Circuit Breakers Qty. 118

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker with cleaners or solvents approved by manufacturer.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Test the overcurrent protective device using the secondary current injection method.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL where applicable.

· All recordings, test results, and any other documented information shall be entered a report.

H. Automatic Transfer Switches (ATS) Qty. 49

· Unless otherwise specified in the contract, the ATS’s shall be Infrared scanned as these switches cannot be de-energized without prior scheduling. Switches shall be scanned under load in both Normal and Emergency positions as follows:

· It shall be scanned prior to shutting down the substation from which it’s fed while in the “Normal” position.

· It shall be scanned again after completing the maintenance and testing of the substation from which it’s fed while in the “Emergency” position.

· Colored pictures of each ATS in both “Normal” and “Emergency” positions which shall include room, conductor, and terminal temperature readings.

· All issues found shall be documented.

• Contractor shall follow NFPA 70E when working around transfer switches.

8. Required Documents and Reports All reports shall be delivered electronically within 7 – 10 business days after work is completed. Coordinate delivery options with the COR.

9. Miscellaneous Any deviations from the manufactures suggested testing procedures shall require a document from the manufacturer approving and/or explaining such changes. Contractor shall ground all equipment as needed for this work. VA personnel shall be responsible for de-energizing and re-energizing the substations and shall coordinate such with contractor. VA personnel shall be responsible for providing suitable power to support the maintenance and breaker testing. Contractor shall provide quotes for any breaker components or parts that may be found defective after the work is completed. Replacement parts, if necessary, shall be purchased separately. Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

10. Invoicing Refer to http://www.va.gov/oaa/invoicing/faqs.asp for help with the electronic invoicing system.

11. Reporting Requirements The contractor shall report to the designated COR prior to engaging in any of the scheduled work. The meeting location shall be coordinated between the COR and the contractor to best suit the performance of the scheduled work. Contractor personnel shall be escorted to and from work areas by a designee of the COR.

12. Competency of Personnel Servicing the Equipment A. All contractor personnel shall complete “VA Privacy and Information Security Awareness and Rules of Behavior” Training at https://www.tms.va.gov/learning/user/login.jsp. The contractor shall deliver copies of the completion certificates for all contractor personnel to the COR. The certificates shall be delivered before or at the time the personnel arrive at the VA facility.

B. Required Certifications:

• NETA and/or NICET certification or the equivalent •Arc-Flash Training C. Contractor shall comply with all State, Federal, and local laws concerning safety (OHSA).