36C25023Q0725_1.docx

36C25023Q0725

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jeanne Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

4646 John R. Street

Detroit, MI 48201

CONTACTING DETROIT VA IN RESPONSE TO THIS RFQ IS ABSOLUTELY PROHIBITED.

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25023Q0725 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03, effective April 26, 2023.

The associated North American Industry Classification System (NAICS) code for this procurement is 811210 (size standard $34.0 million).

This requirement is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide switchgear maintenance and testing services for Detroit VA Medical Center, located in Detroit, Michigan. Please reference the Statement of Work for specific information and requirements. The anticipated contract period is August 1, 2023 – September 30, 2023.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes via email – only electronically submitted quotes will be accepted. Please submit quote to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov. There will only be one question and answer period. The deadline for submitting all questions is Tuesday, June 6, 2023, at 10:00 AM Eastern Time. All questions shall have “36C25023Q0725 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

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1. REQUISITION NO

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS

ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

553-23-4-3102-0077 36C25023Q0725 05-31-2023 Jeannie Ortiz 734-222-7167 06-14-2023

10:00 AM

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 811210 $10 Million N/A X 36C250 Department of Veterans Affair Detroit VA Medical Center Facilities Maintenance Service 4646 John R. Street Detroit, MI 48201 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Contractor shall provide a quote for switchgear maintenance services in accordance with the Statement of Work (SOW) and Price Schedule.

Estimated period of performance is 08/01/2023-09/30/2023

**THIS IS A TOTAL SET-ASIDE FOR SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS (SDVOSB).

See CONTINUATION Page X X X Jennifer A. Johnson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company:

POC:

Phone:

Email:

b. GOVERNMENT: Contracting Officer 36C250 Jeanne Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

1. Scope of Work Furnish all necessary labor, tools, materials, parts, equipment, and supervision to complete the Switchgear Testing and Maintenance Project, at the John D. Dingell VA Medical Center, 4646 John R. St, Detroit, Michigan (VAMC). All work shall be coordinated through the Contracting Officer's Representative (COR). All work shall be prescheduled to ensure that power outage periods are suitable to the VAMC. Only 1 substation shall be shutdown per calendar day. All required tools and test equipment shall be on station before the start of any shutdown.

2. Conformance Standard All work shall be in accordance with the attached “Work Required” and shall be in strict compliance with all VA, national, state, county, and local codes so having jurisdiction. All requirements of the VAMC Detroit safety office shall also apply. All testing equipment shall meet sections 5.2 and 5.3 of the International Electrical Testing Association (NETA) Standards for Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems (2007).

3. Hours of Work A. Phase I: Substation No. 7 and Substation No. 11 shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day.

B. Phase I: The remainder of Phase I work shall be performed between Monday and Friday from 7:00 A.M. and 3:30 P.M.

C. Phase II and Phase III: All work shall be performed between Sunday and Thursday from 11:00 P.M. and 7:00 A.M. Only one Substation shutdown is allowed per calendar day.

D. Work shall not be scheduled on federal holiday, including any day deemed a federal holiday by the President of the United States of America. Please visit https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for a list of federal holidays.

4. Work Required Provide all labor, materials, supervision, parts and equipment for the testing, inspection, and listed repairs of the electrical switchgear: Phase I, Phase II, and Phase III.

5. Equipment to be Inspected and Tested Phase I:

A. Primary Switchgear - Consists of 2 Siemens 2000-amp Main Breakers, 1 Siemens 1200-amp Tie Breaker, 8 Siemens 1200-amp Primary Circuit Breakers, and all associated typical metering and protective relays.

B. Generator Control Panels - Consists of 2 locations with a total of 8Westinghouse SPB-100 Circuit Breakers, and 33 Primary Circuit Breakers C. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 7, 11, 13, 14, and 15 D. Oil Transformers - Consists of 5 transformers (13KV/480V) E. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

F. Automatic Transfer Switches - Consists of 20 Switches.

Phase II:

A. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 1, 2, 3, 4, and 5 B. Oil Transformers - Consists of 5 transformers (13KV/480V) C. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

D. Automatic Transfer Switches - Consists of 16 Switches.

Phase III:

A. Substations - Consists of 5 Structures with breakers listed below. VA Medical Center Subs 6, 8, 9, 10, and 12 B. Oil Transformers - Consists of 5 transformers (13KV/480V) C. 480V Circuit Breakers - Consists of 5 Siemens “RL” & 39 Molded Case Circuit Breakers.

D. Automatic Transfer Switches - Consists of 13 Switches.

6. Equipment to be Repaired A. The following repair is to be completed in conjunction with Phase I testing and inspection of the applicable Substation:

· Substation 11: - Repair selector 101/201 selector switch. Blades are very tight making switch inoperable.

· Substation 15: - Repair breaker charge/ close sequence - breaker charges and closes instantly before signal to close.

· Substation 15: - Oil Transformer – Repair sealing gasket between oil transformer and Substation switchgear. Clean/purify and recycle oil, restore correct tank oil level, restore oil tank nitrogen blanket and correct oil tank pressure.

B. The following repair is to be completed in conjunction with Phase II testing and inspection of the applicable Substation:

· Substation 1: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 2: - “A” pole transfer switch not making positive contact in 102 or 202 position – repair as needed for conformity.

· Substation 3: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 4: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 5: - Repair/ adjust mis-aligned selector switch from 101 to 201.

C. The following repair is to be completed in conjunction with Phase III testing and inspection of the applicable Substation:

· Substation 6: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 8: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 9: - Repair/ adjust mis-aligned selector switch from 101 to 201.

· Substation 10: - Repair/ adjust mis-aligned selector switch from 101 to 201

· Substation 12: - Repair/ adjust mis-aligned selector switch from 101 to 201.

7. Performance Requirements A. Primary Switchgear (Medium Voltage) Breakers Qty. 11

· All breakers shall be racked out by contractor to perform inspection, cleaning, and testing.

· Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer.

· Verify appropriate lubrication on contacts and moving parts per manufacturer’s recommendations. Lubricate where necessary.

· Inspect for damaged or worn parts.

· Operate circuit breaker using the test station and manually to insure proper operation.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Clean all cells of dust and debris and inspect for damage prior to reinstalling breakers.

· Inspect all mechanical interlocks and breaker guides for proper operation and lubricate per manufacturer’s recommendations.

· Check for proper operation of controls and auxiliary devices.

· Document all issues found.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable.

· All recordings, test results, and any other documented information shall be entered a report.

B. Primary Switchgear (Medium Voltage) Metering / Protective Relays

· All relays shall be set to the recommended settings from a previously performed

· coordination study prior to any testing or cleaning. Those relays with no recommended

· changes shall be verified and documented prior to inspecting, testing, or cleaning. All

· settings shall be documented in the report after inspection and testing is complete.

· Settings from the coordination study shall be provided by the VA.

· Visually and mechanically inspect for physical damage or worn parts, proper installation, wiring connections, screws for tightness, and operating condition.

· Electro-mechanical relays shall be inspected for dust, iron fillings, rust, or foreign matter.

· Relay contacts shall be inspected for freedom of movement.

· Clean each relay, including cover, with cleaners or solvents approved by manufacturer.

· Lubricate, if applicable, all moving part per manufacturer’s recommendations.

· All relays shall be tested in accordance with the manufacturer’s recommendations. Test shall include but not limited to insulation resistance to ground, pickup, time delay, and instantaneous trip.

· All recordings, test results, and any other documented information shall be entered a report

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, where applicable.

C. Generator Control Panel – SPB-100 Breakers Qty. 8

· All breakers shall be racked out by contractor to perform inspection, cleaning, and testing.

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer.

· Verify appropriate lubrication on contacts and moving parts per manufacturer’s recommendations. Lubricate where necessary.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Clean all cells of dust and debris and inspect for damage prior to reinstalling breakers.

· Inspect all mechanical interlocks and breaker guides for proper operation and lubricate per manufacturer’s recommendations.

· Check for proper operation of controls and auxiliary devices.

· Document all issues found.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable.

· All recordings, test results, and any other documented information shall be entered a report.

D. Generator Control Panel – 480V MCCB Breakers Qty. 33

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker with cleaners or solvents approved by manufacturer.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Test the overcurrent protective device using the secondary current injection method.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL where applicable.

· All recordings, test results, and any other documented information shall be entered a report.

E. Substations Qty. 15

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect all connections including buss bars, cables and grounding connections for tightness.

· Inspect and clean fuses and fuse holders per manufacturer’s recommendations.

· Test contact resistance of all fuses and holders using a ductor.

· Test the insulation integrity using a megger.

· Inspect and clean all barriers, insulators, arcing blades and chutes.

· Inspect all mechanical and key interlocks for proper operation and lubricate per manufacturer’s recommendations.

· Clean all cells of dust and debris and inspect for damage.

· Document all issues found.

· All recordings, test results, and any other documented information shall be entered a report.

F. Oil Transformers Qty. 15

· Inspect transformers/record nameplate info.

· Inspect physical and mechanical condition.

· Verify fans and controls operate correctly, as applicable.

· Inspect all bolted electrical connections including grounding.

· Inspect for leaks.

· Record liquid level, liquid temperature, and tank pressure.

· Perform insulation resistance test (Winding to winding, and to Ground. Calculate PI).

· Perform Turns Ratio test at the designated tap position.

· Take liquid samples for Dissolved Gas Analysis tests. Samples shall be delivered to the testing laboratory in a reasonable time as to not compromise the samples. Care shall be taken in storing the samples as recommended by the testing laboratory until they are delivered.

· All recordings, test results, and any other documented information shall be entered a report.

G. 480V RL Circuit Breakers Qty. 15

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker including main contacts with cleaners or solvents approved by manufacturer.

· Verify appropriate lubrication on contacts and moving parts per manufacturer’s recommendations. Lubricate where necessary.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Check for proper operation of controls and auxiliary devices.

· Test the overcurrent protective device using the secondary current injection method.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL, as applicable.

· All recordings, test results, and any other documented information shall be entered a report.

H. 480V MCCB Circuit Breakers Qty. 118

· Verify all breaker settings prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

· Visually and mechanically inspect for physical damage, proper installation and operating condition.

· Inspect physical and mechanical condition of each breaker.

· Clean each circuit breaker with cleaners or solvents approved by manufacturer.

· Inspect for damaged or worn parts.

· Operate circuit breaker manually to insure proper operation.

· Test the overcurrent protective device using the secondary current injection method.

· Test the contact resistance using a ductor.

· Test the insulation integrity using a megger.

· Document all test results with detailed readings from test equipment and not just PASS / FAIL where applicable.

· All recordings, test results, and any other documented information shall be entered a report.

I. Automatic Transfer Switches (ATS) Qty. 49

· Unless otherwise specified in the contract, the ATS’s shall be Infrared scanned as these switches cannot be de-energized without prior scheduling. Switches shall be scanned under load in both Normal and Emergency positions as follows:

· It shall be scanned prior to shutting down the substation from which it’s fed while in the “Normal” position.

· It shall be scanned again after completing the maintenance and testing of the substation from which it’s fed while in the “Emergency” position.

· Colored pictures of each ATS in both “Normal” and “Emergency” positions which shall include room, conductor, and terminal temperature readings.

· All issues found shall be documented.

• Contractor shall follow NFPA 70E when working around transfer switches.

8. Required Documents and Reports All reports shall be delivered electronically within 7 – 10 business days after work is completed. Coordinate delivery options with the COR.

9. Miscellaneous Any deviations from the manufactures suggested testing procedures shall require a document from the manufacturer approving and/or explaining such changes. Contractor shall ground all equipment as needed for this work. VA personnel shall be responsible for de-energizing and re-energizing the substations and shall coordinate such with contractor. VA personnel shall be responsible for providing suitable power to support the maintenance and breaker testing. Contractor shall provide quotes for any breaker components or parts that may be found defective after the work is completed. Replacement parts, if necessary, shall be purchased separately. Verify all breaker settings, if applicable, prior to inspecting, testing, or cleaning and document. All settings shall be restored after inspection and testing is complete.

10. Invoicing Refer to http://www.va.gov/oaa/invoicing/faqs.asp for help with the electronic invoicing system.

11. Reporting Requirements The contractor shall report to the designated COR prior to engaging in any of the scheduled work. The meeting location shall be coordinated between the COR and the contractor to best suit the performance of the scheduled work. Contractor personnel shall be escorted to and from work areas by a designee of the COR.

12. Competency of Personnel Servicing the Equipment A. All contractor personnel shall complete “VA Privacy and Information Security Awareness and Rules of Behavior” Training at https://www.tms.va.gov/learning/user/login.jsp. The contractor shall deliver copies of the completion certificates for all contractor personnel to the COR. The certificates shall be delivered before or at the time the personnel arrive at the VA facility.

B. Required Certifications:

• NETA and/or NICET certification or the equivalent •Arc-Flash Training C. Contractor shall comply with all State, Federal, and local laws concerning safety (OHSA).

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Furnish all necessary labor, tools, materials, parts, equipment, and supervision to complete the Switchgear Testing, Inspection, Repairs and Maintenance Project, phases I, II and III, in accordance with the Statement of Work.

Contract Period: Base POP Begin: 08-01-2023 POP End: 09-30-2023

36C25023Q0725

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIPlisted SDVOSB, unless otherwise stated in this clause.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause).

(b) General.

(1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (OCT 2022) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of…