36C25022Q1134.docx

SUBJECT*

5 Year Arc Flash Survey

GENERAL INFORMATION

Dayton VA Medical Center Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Mary Jane Crim maryjane.crim@va.gov

PLACE OF PERFORMANCE

Chillicothe VA Medical Center

17273 State Route 104

Chillicothe OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

This solicitation is set-aside for Service Disable Veteran Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $16.5 Million.

The FSC/PSC is H959.

The Chillicothe VA Medical Center is seeking to purchase Five-Year Arc Flash Survey services.

The following Wage Determination applies to this procurement:

Wage Determination: 2015-4771 Revision No.: 21 Date of Revision: 6/27/2022 Available At: www.sam.gov

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE

ITEM INFORMATION

5-Year Arc Flash Survey

STATEMENT OF WORK (SOW)

1. General

1.1. Provide complete services for work at the Chillicothe VA Medical Center. Veterans Affairs Medical Center, located at 17273 State Route 104 Chillicothe, Ohio 45601. The intent of this project is to provide a comprehensive 5-year risk assessment of CVAMC’s arc flash program for buildings 18, 26, and 31, in accordance with National Electric Code (NEC), Institute of Electrical and Electronics Engineers (IEEE) and National Fire Protection Association (NFPA). Contractor shall perform this review to meet the requirements outlined in section 2. Scope.

2. Scope

2.1. The contractor shall perform a review of the Overall Power System and verify all equipment data as required to support a complete study and analysis. Generalized assumptions are not permitted to be utilized for calculations. Contractor shall perform calculations per IEEE Std. 1584-2018 in accordance with NFPA 70E. Contractor shall review and update the existing 2015 Arc Flash Risk Assessment (titled Electrical Condition Assessment) to meet most current NEC, IEEE and NFPA requirements. The Arc Flash Risk Assessment shall encompass building 18, 26, and 31 on the CVAMC campus. In addition to the individual facility single-line diagrams, the contractor shall provide a comprehensive installation-wide, color-coded single line diagram, both in hard copy and electronic format.

2.2. The contractor shall develop a schedule to accomplish the work identified. The schedule shall be developed to minimize government oversight during the execution of the review. On-site government personnel will be available periodically to provide guidance, but continuous escort will not be available.

2.2.1. Perform a short circuit study on the existing electrical distribution system to determine the available fault current at pertinent locations. Analysis will begin at the incoming utility service, continue through the medium voltage substations, and end at the downstream distribution and branch panel boards and motor control centers, down to the last disconnect.

2.2.2. The project shall include the generators and all associated emergency power distribution equipment, including automatic transfer switches and generator ground fault protection.

2.2.3. Evaluate the short circuit rating of protective devices and other associated electrical distribution equipment.

2.2.3.1. Use actual conductor impedances if known. If unknown, use typical conductor impedances based on IEEE Standard 141-1993. Transformer design impedances shall be used when test impedances are not available.

Provide the following: Calculation methods and assumptions; Selected base per unit quantities; One-line diagram of the system being evaluated;

Source impedance data, including electric utility system and motor fault contribution characteristics; Tabulations of calculated quantities; Results, conclusions, and recommendations.

2.2.4. Develop time-current coordination plots to derive coordination settings for medium voltage protective devices.

2.2.5. Determine the percent voltage drops on all buses and feeders of the power system and provide a tabular evaluation of the calculated voltage drops as compared to the allowable limits set by NEC.

2.2.5.1. Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.

2.2.5.2. Calculations shall be based on the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.

2.2.5.3. For branch circuit level, use 80% of nameplate rating.

2.2.5.4. For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load collected in the field if it is available.

2.2.5.5. Provide tabular information showing the sizes of all cables, transformers, and other circuit data.

2.2.5.6. Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.

2.2.6. Perform an Arc Flash Hazard Analysis per NFPA 70E on the electrical distribution system as described in paragraph 2.2.1. above.

2.2.6.1. Review electrical one-line diagrams and identify updates based upon applicable projects and other related electrical work. One-line diagrams shall detail all equipment in which a label is being provided. This includes all switchgear, switchboards, panelboards, motor control centers, machine control panels, bus ducts and bus plugs as required by the scope of work above. The supplied One-line diagrams shall be provided in hard copy format and in AutoCAD format.

2.2.6.2. Review existing arc flash boundary and identify updates.

2.2.6.3. Review design of overcurrent protective device(s) and respective opening time, to include condition of maintenance. Report any deficiencies.

2.2.6.4. Perform arc flash analysis in accordance with IEEE Std 1584-2018. For each bus analyzed, determine the following: Flash Hazard Protection Boundary, Incident Energy Level, Required Personal Protective Equipment Category, Type of Fire Rated Clothing, Limited Approach Boundary, Restricted Approach Boundary, Prohibited Approach Boundary, and any other required information per NFPA. Present the data from the arc flash analysis in tabular format and submit the preparation of arc flash warning labels for each piece of electrical equipment, showing the date of issue for each.

2.2.6.5. The contractor shall provide a thermal transfer type label of high adhesion polyester for each work location analyzed. All labels will be based on recommended overcurrent device settings and will be provided after the results of the analysis have been presented to the VA. The label shall include the following information, at a minimum: Location designation; Nominal voltage; Identify panel or transformer feeding the labeled equipment; Flash protection boundary; Include necessary PPE as required by incident energy; appropriate color differentiation based on Calcm2 rating; Hazard risk category; Working distance; Shock Protection Boundaries Per 2021 NFPA 70E; Engineering report number, revision number and issue date.

2.2.6.6. Labels shall be machine printed, with no field markings. Contractor shall provide and install Arc flash labels in the following manner:

2.2.6.6.1. For each 600, 480 and applicable 208-volt panelboard, one arc flash label per panelboard section.

2.2.6.6.2. For each motor control center, one arc flash label per section.

2.2.6.6.3. For each low voltage switchboard, one arc flash label per section.

2.2.6.6.4. For each switch gear, one flash label per section.

2.2.6.6.5. For medium voltage switches one arc flash label per section.

2.2.6.6.6. For each machine control panel, one arc flash label per section.

2.2.6.6.7. For each horizontal bus duct, one hanging arc flash label 8.5"x 5.5" every 30'.

2.2.6.6.8. For each vertical bus duct, one arc flash label 4"x4".

2.2.6.6.9. All labels shall be field installed by the contractor performing the engineering analysis. Equipment to be labeled shall include all panels and transformers, down to the last disconnect. Remove existing labels.

2.2.7. Provide specific recommendations for improving the electrical distribution system performance and correcting any deficiencies discovered. Inspect electrical equipment over the course of data collection and assign an equipment condition to each item.

2.2.7.1. For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.

2.2.7.2. Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

2.2.7.3. For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

2.2.7.4. Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

2.2.7.5. On the medium voltage switchgear, where under voltage relays are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

2.2.7.6. Analyze the short circuit calculations and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.

2.2.7.7. After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

2.2.7.8. Contractor shall implement the approved breaker settings.

2.3 The Contractor shall meet with Electrical Supervisor and other pertinent personnel to review data and improve understanding of any ongoing activities that address potential areas of concern associated with the review. The Contractor shall use this information to facilitate the review.

2.4 Option 1- Arc Flash Training: The Contractor shall train the VA’s qualified electrical personnel of the potential arc flash hazards associated with working on energized equipment (minimum of 8 hours, 2 separate sessions), on site. The training shall be certified for continuing education units (CEUs) by the International Association for Continuing Education Training (IACET) or equivalent.

2.5 Option 2: Price items under Paragraph 2.5, inclusive of subparagraphs, separately. One total price for Paragraph 2.5 is acceptable.

2.5.1 Assess the equipment condition using grading method in term of A - F. Equipment to be assessed shall include all panels, transformers and equipment rated at 60 Amps or higher.

2.5.1.1 Grade A – “Excellent” Condition. Majority of useful life span remains.

2.5.1.2 Grade B – “Good” Condition. Over half of useful life span remains.

2.5.1.3 Grade C – “Average” Condition. Less than half of useful life span remains.

2.5.1.4 Grade D – “Poor” Condition. Past assigned useful life. Failure is not imminent.

2.5.1.5 Grade F – “Critical” Condition. Needs immediate attention.

2.5.2 Review existing safety-related work practices and identify updates.

2.5.3 Review existing PPE usage and identify updates.

2.5.4 Provide a narrative describing the existing emergency power systems and provide: Description of each emergency generator, Physical location, Size (kW and amp capacity), Voltage, Configuration (phase, wire), Circuit number, Age, Overall condition

2.5.4.1 If existing Emergency Power System, including generators, is not adequate to meet current demands, recommendations shall be provided in the study.

3 Additional Guidance

3.5 Accuracy of Planning Information: The Contractor shall visit the project site to investigate the information shown on the Government furnished drawings, record (as-built) drawings and other planning documents which are part of this contract. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Government shall provide the following:

3.5.1 As-Built Drawings. Access to as-built drawings will be provided but may not be 100% accurate or may not exist. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the COR.

3.5.2 Plans and One-line Diagrams – Access will be provided to site plans, incoming electrical service, and primary distribution system one-line diagram and basic one-line diagrams for each building.

3.5.3 Copy of 2016 CVAMC Arc Flash Study. The information will need to be updated to current building electrical configuration.

3.5.4 Contractor shall contact AEP for a current Customer Fault Current Study.

3.5.5 Contractor shall follow VA badging requirements

3.5.6 Buildings 18, 26, and 31 have been modified/renovated since the last study.

3.5.7 Perform this study using the SKM power tools software model and provide the complete study SKM files and software model to the VA when the work is accepted. The SKM model must consider the equipment configuration, whether the buss/conductor is horizontal or vertical. Also, the equipment’s actual dimensions need to account for to increase the calculation accuracy.

3.5.8 Contractor shall participate in weekly progress meetings with the COR.

4 Quality Control

4.1 Qualifications: The short-circuit, protective device coordination and arc flash hazard analysis studies shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer skilled in performing and interpreting the power system studies. The contractor shall be able to demonstrate performance of similar work for four projects within five years of award, each having a minimum contract value of sixty thousand dollars.

4.2 QA/QC Plan: A Contractor quality assurance/quality control (QA/QC) plan is required. The Contractor shall perform all necessary quality control and design review to identify and correct all errors and omissions and shall not rely on Government review for such purposes. Any errors or discrepancies identified in the risk assessment documents by the Government shall be corrected prior to the next submittal stage.

5 Submittals and Performance Period

5.1 Contractor shall submit a schedule of values.

5.2 Contractor shall submit daily logs while staff is on site and certified payrolls weekly.

5.3 Contractor shall submit a schedule for onsite work for approval by the VA.

5.4 Contractor may have to work outside of normal business hours (7am-4:30pm M-F) to access some panels/equipment/areas to minimize disruption to patient care. More than 80% of the work can be accomplished during 7am-4:30pm M-F.

5.5 The Contractor shall meet with Veteran Affairs personnel after each of the submissions to address the needs of the using service. All changes to design submissions must be approved by the COR.

5.6 The Contractor shall provide submissions according to the timeline identified below.

5.6.1 60% Submission: Draft report describing investigation results. The Contractor shall have 98 calendar days to perform this phase. The Government shall have 14 calendar days for review.

5.6.2 100% Submission: Near-final report capturing all VA comments, to include all draft pre-populated labels for equipment. The Contractor shall have 42 calendar days to perform this phase. The Government shall have 14 calendar days for review.

5.6.3 Final Submission: Completed report capturing all VA comments, to include all pre-populated labels for equipment. The Contractor shall have 7 calendar days to perform this phase.

5.6.3.1 The final report shall include a multi-color single-line diagram of the electrical distribution system within the scope of the project for all buildings identified. The single line shall include:

5.6.3.2 Transformer rating, voltage ratio, impedance, and winding connection.

5.6.3.3 Feeder cable phase, neutral and ground sizes, length of cable, conductor material, and conduit size and type, breakers, and fuse ratings.

5.6.3.4 Transformer kVA voltage ratings and winding connections, voltage at bus

5.6.3.5 Switchgear, switchboards, panel boards, MCC’s, fuses, circuit breakers, ATS’s and switches continuous current ratings.

5.6.3.6 Generator kW and voltage ratings

5.6.3.7 Protective relays with appropriate device numbers and CT’s and PT are with associated ratios.

5.6.3.8 Detailed legend indicating device type identification and other significant details.

The Contractor shall complete all work within 175 calendar days of award/issuance of task order notice to proceed (NTP). The performance period includes all times for Government review of design.

Contract Clauses

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary, but primary description shall be in a narrative describing technical approach and methods to complete required tasks;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts (minimum of three and maximum of 5) for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) [Reserved].

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· 52.204-7, System for Award Management (OCT 2018)

· 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

· 52.233-2, Service of Protest (SEPT 2006)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

· 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

· 52.204-13, System for Award Management Maintenance (OCT 2018)

· 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

· 52.217-8, Option to Extend Services (NOV 1999)

· 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

· 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

· 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 852.203-70, Commercial Advertising

· 852.232-72, Electronic Submission of Payment Requests

· 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020)

· 852.233-71, Alternate Protest Procedure

· 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (JUL 2018)

· 852.242-71, Administrative Contracting Officer (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JULY 2021) DEVIATION

The following subparagraphs of FAR 52.212-5 are applicable:

· 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)

· 52.219-4, Limitations on Subcontracting (SEP 2021)(15 U.S.C. 637s)

· 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021)(15 U.S.C.657f)

· 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2))

· 52.222-3, Convict Labor (JUN 2003) (E.O. 11755)

· 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246)

· 52.222-35, Equal Opportunity for Veterans (JUN 2020)(38 U.S.C. 4212)

· 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

· 52.222-37, Employment Reports of Veterans (JUN 2020)(38 U.S.C. 4212)

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)(E.O. 13496)

· 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

· 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332)

· 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67)

· 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706) All quoters shall submit the following: Items listed above in 52.212-1(b) Submission of Quotations

All quotes shall be sent to maryjane.crim@va.gov.

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

1. Price – Most advantageous to the Government

2. Past performance – Successful past performance similar in size and scope

3. Technical – Ability for contractor to demonstrate technical approach and methods meet industry standards and adhere to standards and methods recommended by the NEC, IEEE, and NFPA.

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation, specifically the following:

a. Provide proof of compliance with National Electric Code (NEC), Institute of Electrical and Electronics Engineers (IEEE) and National Fire Protection Association (NFPA)

b. Provide suggested schedule for completion of work

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; quoter references; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: The Government will evaluate the total price.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 21, 2022 at 4PM EST at maryjane.crim@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below. All questions shall be submitted not later than September 16, 2022 @4PM. Any questions submitted after that date and time may not be considered.

Point of Contact Mary Jane Crim maryjane.crim@va.gov