36C25022Q0432.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Matthew Durden matthew.durden@va.gov 734-222-4321

PLACE OF PERFORMANCE

LTC Charles S. Kettles VA Medical Center

Medicine Service

2215 Fuller Road

Ann Arbor MI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description: 36C25022Q0432 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04 Effective January 30, 2022.

This procurement is 100% set aside for small businesses. This solicitation is for Brand Name items only. Brand Name Justification is attached.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing with a small business size standard of 1,250 Employees. The FSC/PSC is 6515 – Medical and Surgical Instruments, Equipment, and Supplies.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, is seeking to purchase a Skytron Boom System, for the LTC Charles S. Kettles VA Medical Center, Medicine Service, 2215 Fuller Road, Ann Arbor, MI 48105.

All interested companies shall provide quotations for the following (Brand Name Skytron) Supplies/Services

Standard Flatscreen VESA plate, includes Polymount dual rail adapter, w/8" ext (load range: 15-30 lbs), requires mounting solution for rails

Includes Sealed Engineer Shop Drawings

Delivery must be completed 45 days after receipt of order; coordination must be made with the Facility Point of Contact for date of installation.

Delivery shall be provided FOB Destination – Shipping is not to exceed $249.00 Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” with the following addenda: FAR 52.204-7, 52.204-16.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [NOV 2021]

· with the following addenda: FAR 52.204-13, 52.204-18, 52.219-6, 52.219-33, 52.222-19 (JUL 2021) (DEVIATION), 52.232-40; VAAR 852.212-70, 852.203-70, 852.212-71, 852.219-74, 852.232-72, 852.242-71, 852.246-71.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [JAN 2022]

· The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, 52.209-6, 52.219-6, 52.219-33, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.224-3, 52.225-3, 52.225-13, 52.232-33.

The requesting service will complete a technical evaluation on the quotes provided. The quotes that are technically acceptable by the service will then be evaluated by the Contracting Officer, who will then provide a decision for the quote most favorable to the Government. Decision is based upon the Lowest Price, Technically Acceptable Quote.

Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.

To be eligible to respond as an SDVOSB, a firm must be Center for Veterans Enterprise (CVE) registered in VetBiz. Registration may be accomplished at http://www.vip.vetbiz.gov. Offers received from concerns that are not Service-Disabled Veteran-owned Small Business (SDVOSB) shall not be considered and will not be evaluated.

Quotes shall be sent by e-mail only to matthew.durden@va.gov no later than 5:30pm EST, Monday, March 28, 2022. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to matthew.durden@va.gov no later than 4:00 pm EST, Thursday, March 24, 2022. Questions received after the specified date and time will not be considered.

Point of Contact Matthew Durden Contract Specialist Network Contract Office (NCO) 10 Email: matthew.durden@va.gov

DEPARTMENT OF VETERANS AFFAIRS

STATEMENT OF WORK

General Information:

1. Title of Project: Skytron Freedom Booms Stevens Moon

2. Scope of Work: The Ann Arbor Veterans Affairs Healthcare System has a requirement for a total of 3 booms containing surgical lights, an equipment carrier and a Camera System to be installed in the EP Lab. The camera system will support the Cardiology Service in the Medicine Service. The Vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work except as may otherwise be specified. The delivery order will be awarded as Firm-Fixed-Price.

3. Background: The EP lab will be undergoing renovations and this equipment is part of that renovation. This equipment is needed to perform ablations, implants and extractions in the procedure lab. The equipment carrier boom will improve safety by integrating the electrical/data cabling into the boom and running it into the ceiling. This will prevent damage to these expensive cables that would otherwise be ran over the floor. The electrical panel on the equipment carrier will also have a specialized plug on it so that we will gain the ability do laser lead extractions in the EP lab.

4. Delivery:

a. The Vendor shall install all deliverables required under this SOW within (30) calendar days or less from the date of award, unless otherwise directed by the Contracting Officer. See installation section for installation requirements.

b. Delivery of the camera system shall be made to: Ann Arbor Veterans Affairs Healthcare System

Ann Arbor Veterans Affairs Healthcare System 2215 Fuller Road Ann Arbor, MI 48105

· Delivery shall be made during normal Ann Arbor Veterans Affairs Healthcare System Warehouse business hours excluding all federal holidays.

· Ann Arbor Veterans Affairs Healthcare System Warehouse business hours are Mon.-Fri, 8am-4:30pm

· Federal holidays are: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

REQUIREMENTS

• Center sterile handle adjusts intensity, focus and positioning

• A Vertically Segmented Reflector Design redirects overlapping rays down to the surgical field. The result is 2,000+ beams of light that converge into a column, providing excellent shadow reduction

• Unique upward-facing LEDs are suspended in cradles and keep the surgical field cool and comfortable

• Large spot size fills cavity with seamless light

• 24” or 30” diameter lightheads

• Maximum intensity up to 160,000 lux

• Selectable color temperature of 4100K or 4500K

• CRI of 96

• 360° rotation on all axis

• Camera-ready -Skytron equipment carriers are uniquely designed to preserve valuable space within the healthcare environment. The center-aligned design reduces the rotational footprint by up to 50%.

1. Installation & Government Responsibilities:

a. Installation shall be performed by technicians authorized by the manufacturer.

b. Installation shall be coordinated with the COR or Supervisor of Cardiology.

2. Training: No training is required this device is plug and play.

3. Test and Acceptance: All deliverables shall be tested and accepted by VA personnel.

5.0 INFORMATION SECURITY

The contract does not involve VA Sensitive information.

The contract doesn’t involve VA Sensitive Infrastructure Data.

The contractor does not process or store any VA data or health information.

The equipment/device does not store or transmit Protected Health Information (PHI) or Individually Identifiable Information (III).

The equipment/device doesn’t have wireless capabilities (wireless ethernet/Bluetooth).

The equipment does not connect to a network.

Will not be connecting to current components.

The contractor does have administrative control over the systems and its components.

There is no requirement for the computer system to process or store VA information.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-22-AP-3086

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office 10 on behalf of the LTC Charles S. Kettles Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. 2237: 506-22-3-118-0187.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Surgical lighting and boom system for use in the Cardiology Catherization/Ablation Lab.

[Redacted]

Total Estimated Value: [Redacted]; No Options Included.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: BRAND NAME ONLY: There are many booms and surgical lights available on the market, but none that have vertical bars on the sides offering protection to our ablation system and other delicate equipment used in this procedures lab. These vertical bars will prevent the equipment from accidently being hit by our fluoroscopic monitors or by accidently being knocked into or off of the equipment carrier. These vertical bars still allow access to equipment stored on the carrier from 360 degrees, which is a huge advantage over solid sided storage solutions. This system positively impacts and enhances patient care due to these unique characteristics. The order needs to be placed as soon as possible due to the construction schedule is slated to start in July of 2022. The current lead time of the booms is 90 to 120 days ARO. Any delay in construction will delay surgeries and urgent medical procedures, causing an unacceptable negative impact on patient safety.

4. Description of market research conducted and results or statement why it was not conducted: Market Research was conducted. Reviewed numerous product catalogues from the SAC, NAC, SEWP, Open Market and was not able to find anything that offered the protection to the currently owned ablation equipment while giving accessibility from all angles. VIP was queried for NAICS 334510 and 198 concerns were found. VIP was queried for the above NAICS, and keyword “lighting” and 11 concerns were found. Skytron LLC is a small business and manufactures the requirement. They have one SDVOSB distributor, Alliant Enterprises, who can also meet the requirement. The VA rule of two cannot be met. I recommend a total small business set aside using FAR Part 13.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

//original signed// Matthew Durden, Contract Specialist Supply Team 3 – NCO 10

//original signed// Kellie Konopinski, Contrcating Officer Supply Team 3 – NCO 10

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