36C25021Q0455 0004.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

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SOLICITATION NUMBER

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RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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EMAIL DESCRIPTION

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POSTAL CODE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J056 Annual and Semi-Annual Elevator Inspections 44131 36C25021Q0455 03-26-2021

3:00 PM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

541350 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Contracting Specialist Roman Savino Roman.Savino@va.gov Cleveland VA Medical Center Wade Park Campus 10701 East Blvd Cleveland

Ohio 44106

USA

Roman.Savino@va.gov Additional Questions and Answers to the Solicitation

QUESTIONS AND ANSWERS TO SOLICITATION 36C25021Q0455

1. Who is the current incumbent contractor?

· Answer: Currently, Culpepper & Associates Security is providing security services to these locations

2. Please confirm the facility contracted elevator service provider (Elevator Contractor) is responsible for providing the manpower and equipment to perform the required testing of the elevators.

· Answer: Yes. The elevator contractor is responsible for providing the manpower and equipment to perform all testing. This service contract is for semi-annual inspection purposes with 30-day follow-ups. It also covers the onsite verification during the 5-year load test that is performed by the elevator contractor.

3. The Requirements statement lists the unit count as 18 traction/12 hydraulics;

however, the SOW gives the unit count as 17 traction/13 hydraulic. Please clarify the unit type and count.

· Answer: The correct count is 18 Traction / 12 Hydraulic Location

Learning Exchange

Woman's Health

Patient Garage

Patient Garage

Patient Garage

Patient Garage

Atrium

Atrium

Atrium

Main Building

Main Building

Main Building

Main Building

Main Building

Main Building

Main Building

Main Building

SPD Dirty

SPD Clean

Animal Research

Cares Tower Service

Cares Tower Service

Cares Tower Service

Cares Tower Patient

Cares Tower Patient

Cares Tower Patient

Warehouse

EMS

Sky Bridge

PALMS

4. Will the hydraulic elevators for the facility require Category 5 inspections and testing?

· Answer: 5-year full load test will only be done on Traction Elevators

5. Is the Elevator Service Contractor required to be onsite with the inspector during the Periodic (routine/semiannual) inspection?

· Answer: The independent elevator will perform the routine/semiannual inspection without the elevator contractor present. This is done independently and inspector will generate a punch list report and provide copies to VA and Elevator contractor for action items

6. Can you please confirm what year and how many units require the 5-year test (full load test)? This information will help supply an accurate quote.

· Answer: There are a total of 30 Units. Below is each elevator unit to be covered under the Elevator inspection contract.

Elevator Listing

7. I wanted to get some clarification on this RFQ. Do you need a Qualified Elevator Inspector to watch the load tests being performed by VA personnel or would you need someone to do that actual load test?

· Answer: This will require a qualified Elevator inspector to oversee and certify the Elevator Load Test that is performed by the elevator contractor. The current Elevator contractor is Otis Elevator.

8. Can you provide the type for each elevator needing inspections (i.e. passenger, freight, service, dumb waiter, etc.)?

· Answer: See Listing Below

9. Can you confirm that the 30-day follow up inspections (if needed) will be billed separately from this proposal estimate since they will require additional time and effort that is not quantifiable now?

· Answer: No. This contract will include all costs for the inspections and 30-day follow-up. All other expenses, including travel and lodging costs will be the responsibility of awardee.

10. Who will be performing PM and taking call backs?

· Answer: The Elevator contractor will be performing the PM’s and Call backs

11. Please clarify parts/components that are expected to be covered

· Answer: All elevator parts and mechanical spaces. This includes, Cars, hoistways, cables, jibs, safeties. This is a semi-annual inspection of the cars and their maintenance.

12. Please clarify which elevators are considered single use elevators and the work would need to be performed on OT.

a. The OT requirement is for maintenance only (ie. 5-year load test).

b. This contract is for inspection purposes.

c. Learning Exchange, woman’s health, SPD Clean, SPD Dirty, Animal Research, Warehouse, EMS, Sky Bridge, PALMS

13. Any chance in an extension on this request for bid by next Friday?

· Answer: As of right now, no extension has been considered. Quotes are due by 3-26-2021 by 3 pm est. by email

14. The Pricing Schedule does NOT include the requirements for the Category 5 (5 year) inspections/Tests however; they are addressed in the SOW. Can you provide the last known test dates for the Category 5 inspections? (Original submission for clarification)

· Answer: The 5-year full load test was completed in 2020. They will be required again in 2025

15. Are the last known dates of the Category 5 (Full Load) test/’inspections available, if so, please provide in order to submit an accurate pricing proposal.

· Answer: The 5-year full load test was completed in 2020. They will be required again in 2025

16. If not, please provide the Option Year, in which the 5 Year Test and inspections are required/due, in order to submit an accurate pricing proposal.

· Answer: Please see the answer in question 15

17. Please confirm the facility contracted elevator service provider is responsible for providing the needed manpower and equipment to perform the actual testing of the elevators.

· Answer: Yes. The elevator contractor is responsible for providing the manpower and equipment to perform all testing. This service contract is for semi-annual inspection purposes with 30-day follow-ups. It also covers the onsite verification during the 5-year load test that is performed by the elevator contractor.

18. The Requirements statement gives the unit count as 18 traction/12 hydraulics, the SOW gives the unit count as 17 traction/13 hydraulic. Which is correct?

· Answer: The correct count is 18 Traction / 12 Hydraulic

19. Will the hydraulic elevators for the facility require Category 5 inspections and testing?

· Answer: No

20. Is the contracted elevator service provider required to be onsite with the inspector during the Periodic (routine) inspection?

· Answer: No