36C25020B0027-004.pdf

VAMC Project # 539-18-102 LPA Project No. 82146.00 Levin Porter Associates Inc.

REPLACE HOSPITAL STEAM HEATING SYSTEMS

PHASE 2

TECHNICAL SPECIFICATIONS

CINCINNATI VETERANS AFFAIRS MEDICAL CENTER

3200 VINE STREET

CINCINNATI, OHIO 45220

VA PROJECT NO.539-18-102

Prepared By:

APRIL 2020

THIS PAGE WAS INTENTIONALLY LEFT BLANK

VA CINCINNATI PROJECT NO. 539-18-102

REPLACE HOSPITAL STEAM HEATING SYSTEMS – PHASE 2

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 04-13

01 33 23 Shop Drawings, Product Data, and Samples 05-17

01 35 26 Safety Requirements 02-17

01 42 19 Reference Standards 05-16

01 45 00 Quality Control 01-18

01 74 19 Construction Waste Management 09-13

01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

02 82 13.13 Glovebag Asbestos Abatement 09-15

02 83 33.13 Lead-Based Paint Removal and Disposal 08-16

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 02-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 02-16

07 92 00 Joint Sealants 10-17

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC)

23 05 11 Common Work Results for HVAC 08-17

23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 08-17

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 02-15

23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15

23 07 11 HVAC and Boiler Plant Insulation 02-15

23 09 23 Direct-Digital Control System for HVAC 09-11

23 21 13 Hydronic Piping 08-17

23 21 23 Hydronic Pumps 08-17

23 22 13 Steam and Condensate Heating Piping 08-17

23 22 23 Steam Condensate Pumps 08-17

23 25 00 HVAC Water Treatment 02-15

00 01 10-2

23 31 00 HVAC Ducts and Casings 03-13

23 36 00 Air Terminal Units 02-15

23 37 00 Air Outlets and Inlets 02-15

23 82 16 Air Coils 04-11

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

26 24 16 Panelboards 01-18

26 29 11 Motor Controllers 01-18

26 29 21 Enclosed Switches and Circuit Breakers 01-17

07-01-15

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

SHEET NUMBER SHEET NAME

G001 TITLE SHEET

BUILDING 1 - MECHANICAL

M001 MECHANICAL INDEX, LEGEND, AND GENERAL NOTES

S-M101 SITE PLAN

1-M1SBA SUB-BASEMENT FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M1SBB SUB-BASEMENT FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M1SBC TANK ROOM FLOOR PLAN - REMOVALS AND NEW WORK

1-M100A BASEMENT FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M100B BASEMENT FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M100C BASEMENT FLOOR PLAN AREA C - REMOVALS AND NEW WORK

1-M101A FIRST FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M101B FIRST FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M101C FIRST FLOOR PLAN AREA C - REMOVALS AND NEW WORK

1-M102A SECOND FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M102B SECOND FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M102C SECOND FLOOR PLAN AREA C - REMOVALS AND NEW WORK

1-M103A THIRD FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M103B THIRD FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M104A FOURTH FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M104B FOURTH FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M104C FOURTH FLOOR PLAN AREAS B&C - REMOVALS AND NEW WORK

1-M105A FIFTH FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M105B FIFTH FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M106A SIXTH FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M106B SIXTH FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M107A SEVENTH FLOOR PLAN AREA A - REMOVALS AND NEW WORK

1-M107B SEVENTH FLOOR PLAN AREA B - REMOVALS AND NEW WORK

1-M108 PARTIAL EIGHTH FLOOR PLANS - REMOVALS AND NEW WORK

1-M109 NINTH FLOOR PLAN - REMOVALS AND NEW WORK

1-M110 TENTH FLOOR PLAN - REMOVALS AND NEW WORK

BUILDING 2 - MECHANICAL

2-M100 BUILDING 2 BASEMENT FLOOR PLAN - REMOVALS AND NEW WORK

BUILDING 8 - MECHANICAL

8-M101 BUILDING 8 FLOOR PLAN - REMOVALS AND NEW WORK

07-01-15

00 01 15 - 2

BUILDING 14 - MECHANICAL

14-M100 BUILDING 14 BASEMENT FLOOR PLAN - REMOVALS AND NEW WORK

BUILDING 15 - MECHANICAL

15-M100 BUILDING 15 FLOOR PLANS - REMOVALS AND NEW WORK

M501 DETAILS

M502 DETAILS

M503 DETAILS

M601 SCHEDULES

M701 CONTROLS AND AUTOMATION

ELECTRICAL

1-E001 ELECTRICAL INDEX, KEY PLANS, LEGEND, AND GENERAL NOTES

1-E1SB TANK ROOM AND CRAWIL SPACE FLOOR PLANS - REMOVALS AND NEW WORK

1-E100 PARTIAL BASEMENT FLOOR PLANS - REMOVALS AND NEW WORK

1-E101 PARTIAL FLOOR PLANS - REMOVALS AND NEW WORK

13-E101 BUILDING 13 FLOOR PLANS - REMOVALS AND NEW WORK

- - - END - - -

i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.10 RESTORATION

1.11 AS-BUILT DRAWINGS

1.12 USE OF ROADWAYS

1.13 TEMPORARY USE OF EXISTING ELEVATORS

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

1.16 TESTS

1.17 INSTRUCTIONS

1.18 GOVERNMENT-FURNISHED PROPERTY

1.19 SAFETY SIGN

1.20 PHOTOGRAPHIC DOCUMENTATION

VA250-18-R-0541 VA CINCINNATI PROJECT NO. 539-18-102

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VA Project # 539-18-

102 HOSPITAL STEAM HEATING SYSTEMS – PHASE 2 as required by drawings and specifications.

B. A bid walk through shall be scheduled by COR.

C. Offices of Levin Porter Associates, STAN and Associates as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

H. The general contractor is required to obtain an “ABOVE THE CEILING WORK PERMIT” from the

COR for this project and must be responsible for all that it requires. A copy of the permit and policy is attached at the end of this specification section.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM I, BASE BID ALL WORK: Work will include all labor, materials, equipment and supervision required to complete the project Replace Hospital Steam Heating Systems Phase II, at the Department of Veterans Affairs Medical Center, 3200 Vine Street, Cincinnati, Ohio. Work includes mechanical and electrical work, and certain other items. All work shall be completed within 720 calendar days after receipt of the Notice to Proceed. It is the intent of the Government

01 00 00 -2 that award will be made on BID ITEM 1 (BASE BID); however, should the bids exceed the funds available, award may be made on BID ITEM 2, 3, or 4, in that order of priority, based on available funding. Bidders should bid on each item listed.

B. BID ITEM 2, DEDUCT ALTERNATE #1: All work in BID ITEM 1, BASE BID, except DELETE all labor and materials associated with the mechanical and electrical for the scope listed below. All work shall be completed within 720 calendar days after receipt of the Notice to Proceed:

1. Replacement of eighteen (18) duct steam coils with hot water reheat VAV boxes in 4th Floor

Area B and 5th Floor Penthouse, associated with AHU-12.

C. BID ITEM 3, DEDUCT ALTERNATE #2: All work in BID ITEM 1, BASE BID, except DELETE all labor and materials associated with BID ITEM 2 and all labor and materials associated with the mechanical and electrical for the scope listed below. All work shall be completed within 720 calendar days after receipt of the Notice to Proceed:

1. Replacement of eleven (11) steam control valves, associated with preheat coils for AHU-1, 2, 3, 4, 5,13, and humidifiers for AHU-4 & 5.

2. Replacement of existing Condensate Pump Package in Building 13 with new package 13-

CP1.

3. Replacement of existing chilled water coil in AHU-1 with new coil 1-CC1.

4. Flushing, cleaning, filter element replacement, and chemical treatment of six (6) existing heating hot water systems as indicated on the drawings.

D. BID ITEM 4, DEDUCT ALTERNATE #3: All work in BID ITEM 1, BASE BID, except DELETE all work associated with BID ITEMS 2 & 3, and DELETE all labor and materials associated with the mechanical and electrical for the scope listed below. All work shall be completed within 720 calendar days after receipt of the Notice to Proceed:

1. Addition of manual shutoff valves to existing perimeter steam convectors (approximate qty.

396).

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

01 00 00 -3

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

01 00 00 -4

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. There will be no parking by any Contractors on the Cincinnati VA Campus

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of

01 00 00 -5 the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workmen are subject to rules of Medical Center applicable to their conduct. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, parking, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of

01 00 00 -6 the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as indicated on drawings.

H. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 2 weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

I. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, 01 00 00 -7 shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

J. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

K. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

01 00 00 -8

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the

Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR .

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

01 00 00 -9

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, 01 00 00 -10 including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested.

01 00 00 -11

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed, and restoration performed by the

Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use elevators in Building No.

1 for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractor’s expense.

1.14 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by Medical Center . Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

01 00 00 -12

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

a. Steam is available at no cost to Contractor.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The

Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat.

Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted.

Failure to stop leakage or other wastes will be cause for revocation (at COR’s discretion) of use of water from Medical Center's system.

F. Steam: Furnish steam system for testing required in various sections of specifications.

1. Obtain steam for testing by connecting to the Medical Center steam distribution system.

Steam is available at no cost to the Contractor.

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2. Maintain connections, pipe, fittings and fixtures and conserve steam-use so none is wasted.

Failure to stop leakage or other waste will be cause for revocation (at COR's discretion), of use of steam from the Medical Center's system

1.16 TESTS

A. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

B. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

C. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

D. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

E. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

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1.17 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained.

All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the

VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR , does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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1.18 GOVERNMENT-FURNISHED PROPERTY

A. The Government shall deliver to the Contractor, the Government-furnished property shown on the drawings.

B. Equipment furnished by Government to be installed by Contractor will be furnished to Contractor at the Medical Center.

C. Storage space for equipment will be provided by the Government and the Contractor shall be prepared to unload and store such equipment therein upon its receipt at the Medical Center

D. Notify Contracting Officer in writing, 60 days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the

Government for delivery of equipment.

1. Immediately upon delivery of equipment, Contractor shall arrange for a joint inspection thereof with a representative of the Government. At such time the Contractor shall acknowledge receipt of equipment described, make notations, and immediately furnish the

Government representative with a written statement as to its condition or shortages.

2. Contractor thereafter is responsible for such equipment until such time as acceptance of contract work is made by the Government.

E. Equipment furnished by the Government will be delivered in a partially assembled (knock down) condition in accordance with existing standard commercial practices, complete with all fittings, fastenings, and appliances necessary for connections to respective services installed under contract. All fittings and appliances (i.e., couplings, ells, tees, nipples, piping, conduits, cables, and the like) necessary to make the connection between the Government furnished equipment item and the utility stub-up shall be furnished and installed by the contractor at no additional cost to the Government.

F. Completely assemble and install the Government furnished equipment in place ready for proper operation in accordance with specifications and drawings.

G. Furnish supervision of installation of equipment at construction site by qualified factory trained technicians regularly employed by the equipment manufacturer.

1.19 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

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B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint.

Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is attached hereto and is made a part of this specification.

E. Post the number of accident free days on a daily basis.

1.20 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide daily photographic documentation of construction progress. Send this photograph via email to COR and A/E.

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DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

Cincinnati – Fort Thomas Divisions

3200 Vine Street Cincinnati, Ohio 45220

MEMORANDUM NO. 138-30

September 2010

ABOVE-THE-CEILING WORK PERMIT PROGRAM

1. PURPOSE: - To describe the policy and procedure for scheduling, and inspecting all work performed above acoustical tile suspended ceiling and gypsum wallboard or plaster ceiling systems in buildings owned by the Cincinnati/FTD VAMC. The walls and floors are to maintain their fire-resistance. Every opening, penetration, and joint must be properly sealed as applicable (see SOC life safety drawings to determine applicable rating) to prevent the escape of fire and smoke from the compartment.

2. POLICY: - All construction, maintenance, repair, installation, utility, and telecommunications work performed above the finished ceiling in any Cincinnati/FTD owned building will be completed and installed such that all building components and structural elements (i.e. walls, floor slabs, interstitial space decking, etc.) are restored to original smoke-tight or fire-rated condition in order to maintain compartmentalization.

To monitor and control this type of work, no such work will be performed in Cincinnati/FTD-owned buildings until an Above-The-Ceiling Work Permit is issued to the person(s) coordinating the work activity.

3. RESPONSIBILITIES:

a. Service Chiefs must be aware of the requirements of this policy with respect to equipment installations that are coordinated within their assigned building space.

They shall be aware that anyone performing work that would result penetrations above ceiling should have an above-the-ceiling work permit.

b. Contracting Officer’s Technical Representatives (CORs), Engineering Shops, Information Resource Management Service (IRMS) and other staff coordinating or performing work above the finished ceiling are responsible for implementation of the policy requirements.

c. Engineering Technician will issue permits and inspect all work performed above the finished ceiling in all VAMC-owned buildings at their respective facilities.

When Engineering Technician is unavailable, appropriate designee (Engineering COR, Industrial Hygiene and Safety (IH&S) staff, or Competent Person) shall complete the Engineering Technician responsibilities.

d. IH&S Staff will provide training and technical consultation as needed for the successful implementation of this program and use this program as a process to monitor the life safety status of any VAMC-owned building.

4. ACTIONS:

a. The COR, Engineering Service Supervisor, IRMS Supervisor, or other staff coordinating and construction, maintenance, repair, installation, utility, and telecommunications work above the finished ceiling in any VAMC-owned building will contact the Engineering Technician prior to performing any such work. Applicable work may include, but is not limited to, phone/data cabling, signal and control cabling, cabling for networked medical equipment, electrical cabling/wiring, lighting systems, and heating, ventilation, and air conditioning

(HVAC).

b. The Engineering Technician will meet with the person(s) coordinating the work to review the location and scope of the work, and review any planned penetration(s) of horizontal and/or vertical building fire or smoke partition/barrier. This includes assuring that any planned penetrations(s) of a fire or smoke partition/barrier will be properly sleeved and/or fires-topped with Underwriters Laboratories, Inc. (UL) approved system.

c. The Engineering Technician will issue an Above-The-Ceiling Work Permit (see

Attachment) upon approval of the planned work method.

d. Person(s) performing the above-the ceiling work will contact the Engineering

Technician Engineer when all work is concluded. The individual will remain in the area and accompany the Engineering Technician on an inspection to ensure that all work was completed according to plan and that no further fire safety deficiencies or hazards exist.

f. All permits will be maintained on file by the Engineering Technician.

5. REFERENCES:

a. The Joint Commission (TJC) Manual.

b. National Fire Protection Association NFPA 101.

6. RESPONSIBLE OFFICE: - The Chief, Facilities and Engineering Service (138/ENG) is responsible for the contents of this memorandum.

7. RESCISSIONS: - None.

8. REISSUE DATE: September 2013

LINDA. SMITH, FACHE

Medical Center Director

Attachment: Above-the-Ceiling Work Permit

Attachment

ABOVE-THE-CEILING WORK PERMIT

Contractor/Dept./Service:_____________________________________________________

Responsible Person: __________________________________________________________

Location of Penetrations: ____________________________________________________

Work Narrative:

Before issuing a Fire/Smoke Barrier Penetration Permit, the Engineering Technician will review the following Checklist with the responsible person.

Check List Items Yes No N/A Did the responsible person obtain prints from Engineering Service Supervisor/Project Section detailing hourly-rated walls and identifying the scope of work for fire stop?

Is manufacturer’s product (fire sealant) application guide containing UL-listed fire stop systems available and approved?

Are trained individuals actually performing work?

Has the responsible person prepared an itemized schedule/marked up drawings of fire/smoke walls to be penetrated?

Materials utilized in repair:

Firestopping _________________________________ Wall Board _________________________________ Other _________________________________

Engineering Technician: ____________________________ Issue Date: ____________________________________________________

After penetrations are sealed, the Engineering Technician along with the responsible person will inspect to ensure compliance with the required standards.

Inspected By: __________________________________________________________________

Signature: _____________________________________________________________________

Signature: ___________________________________ Inspection Date: ________________

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's

Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within 10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans Affairs (VA), all computer-produced…