36C25019Q1397 36C25019Q1397.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 S Maintain Drip and Wall Fan Units 44131 36C25019Q1397 09-13-2019 N 561720 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Roman Savino Contracting Officer Cleveland VA Medical Center Wade Park Campus 10701 East Blvd Cleveland, Ohio 44106 Roman.Savino@va.gov Maintaining of Drip and Wall Fan Units DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 36C25019Q1397 is being issued as a Request for Quote (RFQ) and the intent is to award a firm fixed price for Uniformed Security Services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is a Full and Open Competition for commercial items under the North Atlantic Industrial Classification System (NAICS) 561720.

REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (10701 East Blvd Cleveland, Ohio 44106) is seeking potential contractors to provide maintenance of the Drip and Wall Fan Units for the Cleveland VA Medical Center. The contract will be for a base year with four one-year options.

PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for Lowest Price Technically Acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. Additionally, any potential offerors quoting a brand equivalent must supply supporting documentation that the product quoted is of equal or greater technical capability matching the specified equipment in features, quality, warranty terms, compatibility with existing systems, and functionality to be considered. (2) Price: Quote for each line item, including but not limited to the requirements listed above.

NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. Service-Disabled Veteran Owned Small Businesses are encouraged to contract their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their quote. The web site address for the location of the nearest PTAC is http://www.sellingtothegovernment.nct.

ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, and PO Box 149971, Austin, TX 78714-8971.

Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the quote submitted. The clause at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause: 52.204-7 (SAM registration) the successful offeror must be registered with the System Award Management (SAM) to be awarded a contract, you may register easily and quickly on-line at http://www.sam.gov, 52.232-34 (Payment by Electronic Funds), VAAR 852.237-70 (Contractor Responsibility) and 852.2370-4 (Commercial Advertising). The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.217-8, 52.217-9, 52.219-4, 52.219-8, 52.219-23 alt1, 52.222-21, 52.222-26, 52.222-35, 52.22236, 52.222-37, 52.222-42 (This Statement is for Information Only: It is not a Wage Determination. This is for Instructional Only. The Contractor shall be responsible for the correct title classification of workers and compliance with all applicable wage and hour laws and assume all risks. The VA does not assume any risk, Employee Class: Janitor and Monetary Wage-Fringe Benefits ($16.92 with a fringe of $5.07) 52.225-3 Alternate I. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www.va.gov/oa&mmlvarr/. To receive credit as a Service Disabled Veteran Owned Small Business, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov) prior to submitting a quote.

All questions must be submitted to Roman Savino, Contracting Specialist by e-mail only by September 9, 2019 by 3 pm est. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Quotes and accompanying information are due no later than 3 p.m. EST Friday September 13, 2019.

Technical questions and Quotes must be sent by email to roman.savino@va.gov.

SERVICES FOR FILL AND MAINTENANCE OF DRIP UNITS AND FAN UNITS IN PUBLIC RESTROOMS

PERFORMANCE WORK STATEMENT

SCOPE.

CONTRACT TITLE:

· The Louis Stokes Cleveland VA Medical Center is seeking a vendor to provide service maintenance of units and refilling drip units once per month, with cherry scented deodorizers in public restrooms (as identified in Exhibit A below) located at the VA Medical Center and cares Tower (Wade Park), 10701 East Blvd., Cleveland, OH 44106. This is for Fill and Maintenance of Drip Units and Fan Units in Public Restrooms for Wade Park and cares Tower.

SUPERVISION BY CONTRACTOR:

· The Contractor shall assign a manager/representative at their facility location/plant who shall be physically present during prescribed work hours. These work hours are Monday through Friday from 8:00 am - 4:30 pm. The manager/representative is solely responsible to supervise the provision of these Drip Fill and Fan units at Main Medical Center and Cares Tower services from the medical center and all other locations mentioned here and serves as the primary point of contact with the Government. The Contractor shall designate a qualified alternate to substitute for manager/representative in his absence or during periods of work performed after normal work hours.

DELIVERABLE PRODUCT:

· Maintenance/refilling of the drip units shall occur once per month (please refer to Exhibit A below, for number of units to be served and their locations), which shall be scheduled the second calendar week of every month. Contractor is responsible for replacing at no charge to the VA, units that are broken or removed from the areas as part of the maintenance. The required response time for onsite maintenance requested by the LSCDVAMC is 48 hours in advance for scheduled maintenance. The contractor shall contact the Contracting Officer Technical Representative (COR), 48 hours in advance before the maintenance /refilling of drip units.

CONTRACTOR RESPONSIBILITY:

· It is the responsibility of the contractor to thoroughly review the specifications mentioned here and a walk through of the facility it is strongly recommended so the contractor become familiar with the area of coverage prior to submitting their bid and be fully aware of the supplies and/or services required. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

REPORTING:

· Contractor shall be required to sign in at the location designated by the COR before and after service calls. Contractor shall leave a copy of the service report with the COR or designee. Service report shall annotate services performed.

· The contractor shall attend a mandatory meeting after award with the Contract officer’s Technical Representative (COR) prior to the beginning of any work. The required meeting shall be coordinated by the Contracting Officer and shall be scheduled and conducted within twenty (20) calendar days after award. Contractor shall be notified as to the time, date and location of the meeting.

· The contractor shall be responsible for any damages cause by his/her employees and shall repair or replace all damaged systems/equipment immediately at no cost to the VA

· The contractor shall be responsible for reporting any damage caused by the contractor in the performance of this contract immediately to the COR. All damages shall be repaired by the contractor at no additional cost to the VA.

· The contractor shall report any damage detected by the contractor in the performance of the contract, to the COR, at the time damage is detected.

HOURS OF OPERATION:

· All services shall be performed Monday through Friday. 8:00a.m. to 4:30 p.m. Monday through Friday, excluding federal holidays. Following are the 10 holidays observed by the Federal Government:

Memorial Day

· Any other day designated by the President of the United States to be a national holiday.

· When a holiday falls on a Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the legal holiday.

Exhibit A, list of locations and number of units to be served is provided below:

WADE PARK Drip and Wall Units

Total: 68

QUALITY ASSURANCE SURVEILLANCE PLAN

For: Fill, Service and Maintain Drip Units and Wall fans in public restrooms at Cleveland VAMC

Contract Number: Time period: November 1, 2019 through October 31, 2024

Contract Description: Fill, Service and Maintain Drip Units and Wall fans in public restrooms

Contractor’s name: ______________________________________

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

· What will be monitored.

· How monitoring will take place.

· Who will conduct the monitoring?

· How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned CO: Roman Savino Organization or Agency: VA Healthcare Systems of Ohio

b. Contracting Officer’s Technical Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned COR: Arqile Jani

c. Other Key Government Personnel – N/A

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s program manager for this contract.

Name/Title: ___________________

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph (there is no PRS Matrix in the PWS) in the Performance Work Statement (PWS), includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Note: The subject contract does not contain a Performance Requirements section in the SOW. As such, the below listed Tasks, Indicators, and Standards have been extracted from SOW:

VAMC needs Drip and Fill units in the Public Restrooms.

Vendor will follow Federal Laws and Regulations

Costs

records Exercise of Option Period

HIPPA Compliance

Technical Requirements

The contractor shall meet the following requirements;

· The Contractor shall have experience in providing Drip Fill and Fan units.

· The contractor must have been providing Drip Fill and Fan units to either a VA Medical Center or other Similar Healthcare Environments for a minimum of three consecutive years prior to submitting quote.

PRICING/SCHEDULE

Period of performance:

1. Base Year: November 1, 2019 through October 31, 2020

2. Option Year One: November 1, 2020 through October 31, 2021

3. Option Year Two: November 1, 2021 through October 31, 2022

4. Option Year Three: November 1, 2022 through October 31, 2023

5. Option Year Four: November 1, 2023 through October 31, 2024

Total Cost of Base Year

Total Cost of Option Year One

Total Cost of Option Year Two

Total Cost of Option Year Three

Total Cost of Option Year Four

Grand Total Cost

WAGE DETERMINATION LIST

beta.SAM.gov Page of 20 https://beta.sam.gov/wage-determination/2015-4728/9/document 7/26/2019

LABOR

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

Page 1 of

| Wage Determination No.: 2015-4728

| Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.60 for calendar year 2019 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.60 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2019. The EO minimum wage rate will be adjusted annually.

Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Ohio

Area: Ohio Counties of Cuyahoga Geauga Lake Lorain Medina

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

Administrator

25.06

15.48

22.64

26.87

28.53

35.35

41.38

30.23

34.28

41.38

22.54

38.56

38.56

38.56

24.57

30.06

19.84

19.84

10.25

10.25

12.72

10.25

10.25

10.25

10.25

10.25

13.63

14.53

16250 - Washer Machine 10.91

I

II

28.68

23.40

21.77

22.02

33.39

27.02

Mechanic 23411 - Heating Ventilation And Air Contidioning 25.33 Mechanic (Research Facility)

Coordinator

29.47

12.24

13.09

9.57

14.66

11.34

16.41

11.97

20.32

13.06

18.62

21.04

21.04

21.04

19.85

21.96

18.14

20.46

24.18

25.34

29.11

26.95

29.77

18.14

20.46

22.81

28.07

16.70

18.75

20.98

25.99

30085 - Engineering Technician V

31.78

30086 - Engineering Technician VI

38.46

30090 - Environmental Technician

23.34

30095 - Evidence Control Specialist

24.34

30210 - Laboratory Technician

22.81

30221 - Latent Fingerprint Technician I

26.95

30222 - Latent Fingerprint Technician II

29.77

30240 - Mathematical Technician

25.32

30361 - Paralegal/Legal Assistant I

18.72

30362 - Paralegal/Legal Assistant II

23.34

30363 - Paralegal/Legal Assistant III

30.33

30364 - Paralegal/Legal Assistant IV

36.70

30375 - Petroleum Supply Specialist

29.77

30390 - Photo-Optics Technician

25.34

30395 - Radiation Control Technician

29.77

30461 - Technical Writer I

30.39

30462 - Technical Writer II

35.40

30463 - Technical Writer III

30.60

30491 - Unexploded Ordnance (UXO) Technician I

25.67

30492 - Unexploded Ordnance (UXO) Technician II

31.05

30493 - Unexploded Ordnance (UXO) Technician III

37.22

30494 - Unexploded (UXO) Safety Escort

25.67

30495 - Unexploded (UXO) Sweep Personnel

25.67

30501 - Weather Forecaster I

26.95

30502 - Weather Forecaster II

32.78

Surface Programs

31010 - Airplane Pilot

31.05

31020 - Bus Aide

15.20

31030 - Bus Driver

20.26

31043 - Driver Courier

15.37

31260 - Parking and Lot Attendant

10.41

31290 - Shuttle Bus Driver

16.42

31310 - Taxi Driver

11.78

31361 - Truckdriver Light

16.42

Note: Executive Order (EO) 13706 Establishing Paid Sick Leave for Federal

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:

HEALTH & WELFARE: Life accident and health insurance plans sick leave pension plans civic and personal leave severance pay and savings and thrift plans.

Minimum employer contributions costing an average of $4.54 per hour computed on the basis of all hours worked up to 40 hours per week by service employees employed on the contract.

HEALTH & WELFARE EO 13706: Minimum employer contributions costing an average of $4.

22 per hour computed on the basis of all hours worked up to 40 hours per week by service employees employed on the covered contracts. *

*This rate is to be used only when compensating employees for performance on an SCA- covered contract also covered by EO 13706 Establishing Paid Sick Leave for Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706.

VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor 3 weeks after 5 years and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor wherever employed and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173)

THE OCCUPATIONS WHICH HAVE NUMBERED FOOTNOTES IN PARENTHESES RECEIVE THE FOLLOWING:

$27.63 per hour conformances may be necessary for certain nonexempt employees. For example if an individual employee is nonexempt but nevertheless performs duties within the scope of one of the Computer Systems Analyst or Computer Programmer occupations for which this wage determination does not specify an SCA wage rate then the wage rate for that employee must be conformed in accordance with the conformance procedures described in the conformance note included on this wage determination.

Additionally because job titles vary widely and change quickly in the computer industry job titles are not determinative of the application of the computer professional exemption. Therefore the exemption applies only to computer employees who satisfy the compensation requirements and whose primary duty consists of:

(1) The application of systems analysis techniques and procedures including consulting with users to determine hardware software or system functional specifications;

(2) The design development documentation analysis creation testing or modification of computer systems or programs including prototypes based on and related to user or system design specifications;

(3) The design documentation testing creation or modification of computer programs related to machine operating systems; or

(4) A combination of the aforementioned duties the performance of which requires the same level of skills. (29 C.F.R. 541.400).

2) AIR TRAFFIC CONTROLLERS AND WEATHER OBSERVERS - NIGHT PAY & SUNDAY PAY: If you work at night as part of a regular tour of duty you will earn a night differential and receive an additional 10% of basic pay for any hours worked between 6pm and 6am.

If you are a full-time employed (40 hours a week) and Sunday is part of your regularly scheduled workweek you are paid at your rate of basic pay plus a Sunday premium of 25% of your basic rate for each hour of Sunday work which is not overtime

(i.e. occasional work on Sunday outside the normal tour of duty is considered overtime work).

** HAZARDOUS PAY DIFFERENTIAL **

An 8 percent differential is applicable to employees employed in a position that represents a high degree of hazard when working with or in close proximity to ordnance explosives and incendiary materials. This includes work such as screening blending dying mixing and pressing of sensitive ordnance explosives and pyrotechnic compositions such as lead azide black powder and photoflash powder.

All dry-house activities involving propellants or explosives. Demilitarization modification renovation demolition and maintenance operations on sensitive ordnance explosives and incendiary materials. All operations involving re-grading and cleaning of artillery ranges.

A 4 percent differential is applicable to employees employed in a position that represents a low degree of hazard when working with or in close proximity to ordnance (or employees possibly adjacent to) explosives and incendiary materials which involves potential injury such as laceration of hands face or arms of the employee engaged in the operation irritation of the skin minor burns and the like; minimal damage to immediate or adjacent work area or equipment being used. All operations involving unloading storage and hauling of ordnance explosive and incendiary ordnance material other than small arms ammunition. These differentials are only applicable to work that has been specifically designated by the agency for ordnance explosives and incendiary material differential pay.

** UNIFORM ALLOWANCE **

If employees are required to wear uniforms in the performance of this contract (either by the terms of the Government contract by the employer by the state or local law etc.) the cost of furnishing such uniforms and maintaining (by laundering or dry cleaning) such uniforms is an expense that may not be borne by an employee where such cost reduces the hourly rate below that required by the wage determination. The Department of Labor will accept payment in accordance with the following standards as compliance:

The contractor or subcontractor is required to furnish all employees with an adequate number of uniforms without cost or to reimburse employees for the actual cost of the uniforms. In addition where uniform cleaning and maintenance is made the responsibility of the employee all contractors and subcontractors subject to this wage determination shall (in the absence of a bona fide collective bargaining agreement providing for a different amount or the furnishing of contrary affirmative proof as to the actual cost) reimburse all employees for such cleaning and maintenance at a rate of $3.35 per week (or $.67 cents per day). However in those instances where the uniforms furnished are made of ""wash and wear"" materials may be routinely washed and dried with other personal garments and do not require any special treatment such as dry cleaning daily washing or commercial laundering in order to meet the cleanliness or appearance standards set by the terms of the Government contract by the contractor by law or by the nature of the work there is no requirement that employees be reimbursed for uniform maintenance costs.

** SERVICE CONTRACT ACT DIRECTORY OF OCCUPATIONS **

The duties of employees under job titles listed are those described in the ""Service Contract Act Directory of Occupations"" Fifth Edition (Revision 1) dated September 2015 unless otherwise indicated.

** REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE Standard Form 1444 (SF-1444) **

Conformance Process:

The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract (i.e. the work to be performed is not performed by any classification listed in the wage determination) be classified by the contractor so as to provide a reasonable relationship (i.e. appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination (See 29 CFR 4.6(b)(2)(i)). Such conforming procedures shall be initiated by the contractor prior to the performance of contract work by such unlisted class(es) of employees (See 29 CFR 4.6(b)(2)(ii)). The Wage and Hour Division shall make a final determination of conformed classification wage rate and/or fringe benefits which shall be paid to all employees performing in the classification from the first day of work on which contract work is performed by them in the classification. Failure to pay such unlisted employees the compensation agreed upon by the interested parties and/or fully determined by the Wage and Hour Division retroactive to the date such class of employees commenced contract work shall be a violation of the Act and this contract. (See 29 CFR 4.6(b)(2)(v)). When multiple wage determinations are included in a contract a separate SF-1444 should be prepared for each wage determination to which a class(es) is to be conformed.

The process for preparing a conformance request is as follows:

1) When preparing the bid the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s).

2) After contract award the contractor prepares a written report listing in order the proposed classification title(s) a Federal grade equivalency (FGE) for each proposed classification(s) job description(s) and rationale for proposed wage rate(s) including information regarding the agreement or disagreement of the authorized representative of the employees involved or where there is no authorized representative the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work.

3) The contracting officer reviews the proposed action and promptly submits a report of the action together with the agency's recommendations and pertinent information including the position of the contractor and the employees to the U.S. Department of Labor Wage and Hour Division for review (See 29 CFR 4.6(b)(2)(ii)).

4) Within 30 days of receipt the Wage and Hour Division approves modifies or disapproves the action via transmittal to the agency contracting officer or notifies the contracting officer that additional time will be required to process the request.

5) The contracting officer transmits the Wage and Hour Division's decision to the contractor.

6) Each affected employee shall be furnished by the contractor with a written copy of such determination or it shall be posted as a part of the wage determination (See

29 CFR 4.6(b)(2)(iii)).

Information required by the Regulations must be submitted on SF-1444 or bond paper.

When preparing a conformance request the ""Service Contract Act Directory of Occupations"" should be used to compare job definitions to ensure that duties requested are not performed by a classification already listed in the wage determination. Remember it is not the job title but the required tasks that determine whether a class is included in an established wage determination.

V )Conformances may not be used to artificially split combine or subdivide classifications listed in the wage determination (See 29 CFR 4.152(c)(1))."