36C25019Q0228-0001000.docx
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- Indianapolis Patient Paratransit Services
- Solicitation number
- 36C25019Q0228
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36C25019Q0228 0001 36C25019Q0228 0001.docx
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION
OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:
Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM
INISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 3
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO
MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 583-19-2-826-0013 None Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 To all Offerors/Bidders
36C25019Q0228 03-18-2019
X X X
583-3690160-826-829800-2119 010041086 The purpose of this amendment to the Request for Quotes (RFQ) listed in Block 9A is to provide the Government's response to all questions submitted prior to the deadline established in the RFQ for interested offeror's questions. No changes to the RFQ as a result of questions answered. The due date and time of quotes, as established on the original
RFQ SF1449,
has not changed.
Jared Tritle Contracting Officer
| # |
| Question |
| Answer |
| 1 |
| Name and address of Incumbent contractor |
| Van Horn Enterprises |
dba Semper Fi Transit 8373 Tilly Mill Lane Indianapolis, IN 46278
| 2 |
| Is the incumbent a small business or SDVOSB? |
| Service Disabled Veteran Owned Small Business (SDVOSB) |
| 3 |
| Contract value for FY 2016, 2017 and 2018 |
| March 3, 2016 – March 2, 2017: $1,311,456.92 |
March 3, 2017 – March 2, 2018: $993,146.45 March 3, 2018 – March 2, 2019: $698,655.27 (still pending some invoices for Jan/Feb)
| 4 |
| Is there an Amendment for a new due date? |
| No. Due date and time remains March 22, 2019 at 12:00 PM EDT. |
| 5 |
| What is the submission date for the quotes? |
| March 22, 2019 at 12:00 PM EDT. |
| 6 |
| What is the average number of trips per day? |
| Average daily total of trips for the period February 1, 2019 – March 6, 2019: |
Monday- 49 Tuesday- 59 Wednesday- 57 Thursday- 72 Friday- 36 Saturday- 20 Sunday- 1
| 7 |
| How many are (1) ambulatory and (2) Non-ambulatory? |
| Average trips per week for the period February 1, 2019 – March 6, 2019: |
Ambulatory: 25 Non-ambulatory: 294
| 8 |
| How many are dialysis? |
| The Saturday runs are only dialysis, which is approximately 20/day |
| 9 |
| What percentage is outside the 20-mile radius? |
| Split between local (within 20 miles) and long distance (longer than 20 miles) is 70% local vs 30% long distance. |
| 10 |
| The 45-minute response time limit: How would you like us to fulfill this? |
Do we need to be at the pick-up site within 45 min. of being notified of the trip or do we need to respond to or acknowledge the trip in 45 minutes?
The Government requires the Contractor to pick up the patient within 45 minutes. The 45-minute requirement will be for veterans within the 20-mile standard set as a standard trip. Typically, these are last minute additions.
| 11 |
| Have there been any changes to the original contract? |
| Yes, primarily how rates are charged and the estimated quantity of runs. |
| 12 |
| Can we be provided with the VA directive and handbook? |
| The Government assumes the Offeror is asking about VA Directive and Handbook 0710. It can be found here. |
| 13 |
| Under standards for passenger transportation (j); states patients using motorized wheelchairs or electric carts, shall be transferred to a manually operated wheelchair. Does the contractor or VA supply the manual wheelchairs? If the contractor needs to supply the wheelchairs, how many estimated wheelchairs should we have on hand? |
| The Government supplies the wheelchairs. |
CLARIFICATION: The only type of chair the Government requires the transfer from are three-wheeled chairs. These three-wheeled scooters lack Department of Transportation approval to transport a patient in vehicles.
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