P02 Request for Information 36C24W25Q0240 Sound Proofing.pdf

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE

RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large), and DUNS Number.

2) Statement of Capability that demonstrates ability of providing the services in accordance with the attached Statement of Work (SOW) and past performance in providing this type of service.

This notice is to assist the RPO - West in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

When responding to this announcement, respondents should refer to Announcement 36C24W25Q0240 Request for Information. Please submit all of the requested information by 30 June 2025 12:00 PM CST to Sonja Fields at sonja.fields@va.gov.

This Request for Information is not a request for competitive quotes. There will be a solicitation available for competitive quotes at a later time. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Sonja Fields who can be reached at sonja.fields@va.gov. The Regional Procurement Office – West address is: Regional Procurement Office West (RPOW) 3237 Peacekeeper Way, Building 200 Suite 204, McClellan Park CA 95652.

STATEMENT OF WORK (SOW)

as of 06/09/2025

Contract Number: (completed by the CO at time of award)

Task Order Number:

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number:

1. Contracting Officer’s Representative (COR).

Name: Available at time of award

Section: Office of the Director

Address: Oklahoma City, OK 73104

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title. Sound proofing for North Portland Clinic

3. Background.

The purpose of this project is to enhance acoustic privacy and reduce noise transmission within patient care areas and administrative offices at the North Portland Clinic in Oklahoma City, OK.

Soundproofing will support a more confidential and comfortable environment for both staff and patients, in accordance with HIPAA privacy standards and general healthcare best practices.

4. Scope.

1. Conduct a walkthrough of the clinic to assess specific areas requiring soundproofing.

2. Coordinate with clinic management to determine access hours and sensitive areas.

3. Provide a detailed plan and schedule for the work, including anticipated disruptions and mitigation strategies.

5. Specific Tasks.

1. Supply and install soundproofing materials such as acoustic panels, sound-dampening insulation, door seals, and ceiling treatments.

a. Ensure all materials used meet applicable building codes, fire ratings, and healthcare facility standards.

2. Perform installation of soundproofing treatments in designated areas, including:

a. Exam rooms

b. Consultation rooms

c. Waiting areas

d. Administrative offices

e. Ensure minimal disruption to construction operations.

5.1 Task 1 - Enterprise Management Controls.

5.1.1 Subtask 1 - Integration Management Control Planning. N/A

5.1.2 Subtask 2 - Contract Management. N/A

Deliverables: N/A

6. Performance Monitoring

1. Conduct sound transmission testing and ensure all systems are functioning as delivered by contractor.

a. Address any deficiencies or adjustments necessary to meet project objectives.

7. Security Requirements

The contractor will be installing the soundproofing during construction and will not be installing near patient records and or SSI

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Any equipment that malfunctions under warranty will warrant a contractor follow-up to fix said issues.

b. Identification of Potential Conflicts of Interest (COI).

N/A

c. Identification of Non-Disclosure Requirements.

N/A

d. Packaging, Packing and Shipping Instructions.

N/A

e. Inspection and Acceptance Criteria.

COR will ensure the system works and is fully operation with post installation testing.

10. Risk Control

N/A due to installation will be during construction.

11. Place of Performance.

Installation of soundproofing will be at 3625 NW 56th St, Oklahoma City, OK 73112 both building 5 and 3 at our specified clinic sections of each building.

12. Period of Performance.

1 August 2025 – 30 August 2025

13. Delivery Schedule.

N/A

DISCLAIMER